The Board of Trustees recognizes that the Village's
natural beauty and historical sites are attractive to individuals,
organizations, corporations, groups and other entities involved in
the businesses of motion-picture and digital filming, audiovisual
recordings, and still photography (hereafter to be collectively referred
to as "principal photography"). Because such principal photography
may create a threat to public safety, health or welfare due to the
time, location or duration or may unduly interfere with vehicular
and/or pedestrian traffic, the Village desires to regulate such activities
through the issuance of permits. The purpose of this chapter is to
set forth the procedure governing such permit process.
A permit issued pursuant to this chapter is
required prior to any person, organization, corporation, group or
other entity engaging in the principal photography of a commercial,
movie, documentary, television program, catalog or magazine layout,
or any other presentation upon the streets, sidewalks or any other
public property.
Any fee collected under this chapter shall be
paid either in cash or by certified check made payable to the Village
of Sagaponack and shall be delivered to the Village Clerk.
A permit holder shall be responsible for any
damage to public property or facilities that may result from the permit
holder's activities. No alterations are to be made at the locations
of principal photography, including, without limitation, cutting trees,
digging holes and trimming bushes, without the express authorization
of the Board of Trustees.
Issuance of a permit pursuant to this chapter
does not relieve the permit holder of its duty to comply with all
other local laws, ordinances and regulations during the duration of
principal photography.
Every application for a permit pursuant to this
chapter shall include a certificate of insurance that evidences a
public liability insurance policy covering the Village and the Town
of Southampton, including its Police Department, as an additional
insured in the minimum amount of the $2,000,000 per occurrence for
the duration of the filming or still photography. The applicant shall
also submit an indemnification agreement that states that the applicant
agrees to assume all liability for and will indemnify and hold the
Village and the Town of Southampton, including its Police Department,
harmless of and free from any and all damages that occur to persons
or property by reason of said filming or still photography.
The permit holder shall be required to have
the permit available for inspection by the Town Police Department,
or its designees, at the location of principal photography for the
duration of the permit period.
An applicant which has been granted a permit
may submit to the Village Clerk a request to extend the duration of
the permit. The Board of Trustees will make the decision whether or
not to grant such request. If permission is granted, the Village Clerk
shall collect from the applicant an additional $500 for each additional
day added to the permit period. The Village Clerk shall then modify
the applicant's permit to indicate the granted extension period.