[HISTORY: Adopted by the Town Board of the Town of Goshen 7-25-1996 by L.L. No. 5-1996. Amendments noted where applicable.]
Records management — See Ch. 22.
The Town Board hereby designates the Supervisor of the Town of Goshen as the records access officer.
The records access officer shall:
Maintain an up-to-date subject matter list.
Assist the requester in identifying requested records, if necessary.
Upon request, certify that a record is a true copy.
The Town shall accept requests for public access to records during regular business hours at the Goshen Town Office, 41 Webster Avenue, Goshen, New York.
The Supervisor may require that a request be made in writing or may make records available upon oral request.
The Supervisor shall respond to any request reasonably describing the record or records sought within five business days of receipt of the request.
A request shall reasonably describe the record or records sought. Whenever possible, a person requesting records should supply information regarding dates, file designations or other information that may help to describe the records sought.
If the Supervisor does not provide or deny access to the record sought within five business days of the receipt of a request, the Supervisor shall furnish a written acknowledgment of receipt of the request and a statement of the approximate date when the request will be granted or denied. If access to records is neither granted nor denied within 10 business days after the date of acknowledgment of receipt of a request, such failure may be construed as a denial of access that may be appealed.
The Supervisor shall maintain a reasonably detailed current list by subject matter of all records in his possession, whether or not records are available pursuant to Subdivision 2 of § 87 of the Public Officers Law.
The subject matter list shall be sufficiently detailed to permit identification of the category of the record sought.
The subject matter list shall be updated not less than twice per year. The most recent update shall appear on the first page of the subject matter list.
The members of the Town Board, excepting the Supervisor, are hereby appointed to hear appeals regarding denial of access to records.
Denial of access shall be in writing, stating the reason therefor and advising the person denied access of his or her right to appeal to the Town Board.
If the Supervisor fails to respond to a request within five business days of receipt of the request, such failure shall be deemed a denial of access by the Town.
Any person denied access to records may appeal within 30 days of a denial.
The Supervisor shall transmit to the Committee on Public Access to Records copies of appeals upon receipt on an appeal. Such copies shall be addressed to:
Committee on Public Access to Records
Department of State
162 Washington Avenue
Albany, New York 12231
Editor's Note: Said Committee is now called the "Committee on Open Government."