If an applicant for an approval, permit or certificate withdraws such application or request prior to action thereon or issuance of the permit or certificate, the fees paid for such approval, permit or certificate shall be refunded to the applicant, except that the Township shall be permitted to retain such portion of such fees necessary to pay for actual out-of-pocket expenses incurred by the Township in connection with such application (including but not limited to engineering and legal review charges) and an administrative charge equal to 25% of the fees paid by such applicant.