[Amended 11-1-1977 by Ord. No. 40-11-77; 12-20-1983 by Ord. No. 51-12-83; 12-7-1993 by Ord. No. 61-12-93; 11-21-1995 by Ord. No. 45-11-95]
A. There is hereby established a personnel system for
the Township of Evesham. All positions of employment, except elected
positions and those positions appointed directly by the Township Council,
shall be subject to such rules, regulations and procedures herein
set forth and hereafter promulgated by the Township of Evesham. All
politically elected officials and those employment positions filled
by direct appointment of the Township of Evesham are exempt from the
provisions of this chapter.
B. This chapter shall be read and interpreted in conjunction
with any applicable collective bargaining agreement. This chapter
shall be interpreted, whenever possible, to not be in conflict with
the provisions of any applicable collective bargaining agreement.
If a conflict does exist between this chapter and the provisions of
an applicable valid collective bargaining agreement, the provisions
of the collective bargaining agreement shall apply.
The responsibility for implementing this chapter
and for the general supervision of the personnel system is hereby
vested in the Township Manager.
The Township Manager shall be responsible for
the following:
A. Making recommendations to the Council with regard
to the classification of positions and compensation therefor, the
administration of the classification system and the rates of compensation
and inclusion of said recommendations each year in the budget recommendations
submitted to the Township Council.
B. Establishing qualifications for all employment positions
prior to the creation thereof.
C. The appointment, transfer, promotion, demotion, suspension,
dismissal or any such change in an employee's status.
D. Making recommendations concerning measures calculated
to increase efficiency and to promote the interest and welfare of
employees.
E. Devising necessary administrative procedures to execute
the policies of the Township Council.
F. Administering such rules and regulations and procedures
as may be set forth by the Township Council.
G. Recruiting, examining, investigating and determining
qualifications for all positions in the personnel system.
H. Maintaining such personnel records as may be required.
The Township Council shall:
A. Adopt rules for the regulation of personnel matters
in conformity with and in furtherance of this chapter.
B. Approve, establish, modify or abolish all positions
or classes of positions, provided that in connection with the adoption
of the annual budget for the Township, the Township Council shall
approve all proposed positions.
C. Approve, establish or modify all salary schedules
for classes of positions, provided that in connection with the adoption
of the annual budget for the Township, the Township Council shall
approve salary schedules.
[Amended 12-20-1983 by Ord. No. 51-12-83; 9-6-1988 by Ord. No. 43-9-88; 12-7-1993 by Ord. No. 61-12-93]
A. In the event that a vacancy occurs in any position
established under the personnel system, the Township Manager shall
first ascertain whether any employee in the personnel system is sufficiently
qualified and willing to accept promotion or reassignment. Should
the Township Manager determine that no member of the personnel system
meets such criteria, he shall seek applicants from outside the service
by advertisement.
B. Appointment from without the system.
(1) All applicants for employment shall be required to
furnish, on forms provided by the Township, complete information as
to education, special training, experience and skills, as well as
a chronological statement of previous employment, together with references.
(2) The Township Manager shall make or cause to be made
such investigation as is necessary to verify the facts contained in
the application and shall conduct such oral interviews as he may deem
necessary. The Township Manager may conduct such tests and examinations
as he may deem necessary to determine the qualifications of the applicants
for the position.
(3) All appointments shall be made on the basis of merit
only and without regard to race, creed, sex, sexual orientation, age
or disability.
[Amended 8-6-1996 by Ord. No. 39-8-96]
C. All appointments to positions made from within or
without the organization shall be subject to a six-month probationary
period. During this period, the appointee's performance shall be closely
reviewed to determine his/her ability to carry out his/her assigned
tasks, his/her efficiency and other characteristics relative to the
requirements of the position. Such a review shall be conducted by
the appointee's immediate supervisor and by the Township Manager.
If the Township Manager determines that the probational appointee
is not satisfactory, release of the appointee from the position may
be made.
D. Regular appointment. Upon satisfactory completion
of the six-month probationary period, each appointee shall be granted
a regular appointment in the personnel system. In each case, the Township
Manager shall include in the appointee's personnel file a statement
evaluating the employee's performance during the probationary period.
In the event that the Township Manager is unable to make a determination
as to whether an employee shall be granted a regular appointment at
the end of the six-month probationary period, the Township Manager
may extend the employee's probation for a further six-month period.
E. Temporary appointments. Whenever the Township Manager
determines that, because of heavy workloads, special projects or for
other similar reasons, it is of advantage to the Township, he may,
within the limits set forth in the budget, make appointments on a
temporary basis. Temporary appointments shall not be granted regular
appointment status in the personnel system, except upon probational
appointment, and any time spent as a temporary appointee shall not
be credited toward the probationary period.
F. Demotions. Where the action or performance of an employee
does not warrant dismissal or where the nature of the work required
of the employee warrants such action, the Township Manager may reduce
an employee to an established position in a lower grade or class.
G. Resignations. An employee resigning his position shall,
whenever possible, give at least two weeks' notice in writing. Whenever
the date of departure falls between established pay periods, the employee
may be paid on the date of the next consecutive payday for the time
worked.
H. Reemployment of former employees. In the event a former
employee of the Township is reemployed within one year from the date
of termination of his employment, the Township Manager may, at his
discretion, reinstate the employee in his former grade and credit
him with his prior service with the Township of Evesham.
[Amended 7-6-1976 by Ord. No. 15-7-76; 12-7-1993 by Ord. No. 61-12-93]
All authorized work in excess of the prescribed
working hours per week shall be compensated for at 1 1/2 times
the hourly rate paid the hourly employees or by compensatory leave
as authorized by the Township Manager for salaried employees. Except
for the workweek requirements of employees which are established by
the terms and conditions of a collective negotiated agreement between
the Township and the appropriate collective negotiating unit which
represents said employees, the workweek requirements for full-time
Township employees shall be as follows:
A. For all full-time clerical and administrative personnel,
the workweek shall be 40 hours and shall consist of 35 paid working
hours and five unpaid lunch hours.
B. For other full-time Township employees, except for
Police Department employees, the workweek shall be 42 1/2 hours
and shall consist of 40 paid work hours and 2 1/2 unpaid lunch
hours.
[Amended 12-20-1983 by Ord. No. 51-12-83]
All regular employees in the personnel system
of the Township of Evesham shall be participants in the New Jersey
State Pension System.
[Amended 12-7-1993 by Ord. No. 61-12-93]
A. Personnel system employees. Whenever work habits,
attitudes, production, infraction of regulations or personal conduct
of an employee falls below a desirable standard, it is the duty of
the employee's supervisor to point out the deficiencies at the time
they are observed. The disciplinary procedure shall be carried out
in the following order:
(1) The supervisor/department head shall give an oral
warning to the employee.
(2) The supervisor/department head shall give written
warning to the employee. A copy of such shall be filed with the Township
Manager.
(a)
The employee has three working days from receipt
of the written warning to request, in writing, a meeting with the
department head.
(b)
The department head shall have 10 days to meet
with the employee to resolve the matter.
(c)
If the matter is not concluded at this point,
the employee may request a meeting with the Township Manager. The
department head shall be present at this meeting. The decision of
the Township Manager shall be final.
B. Suspension; discipline; dismissal.
(1) The Township Manager may dismiss an employee for cause.
In each case, the Township Manager shall present the employee with
a written statement of charges prior to dismissal. A copy of this
statement of charges shall be filed in the records of the Township.
(2) The following activities are prohibited and may be
grounds for suspension, with or without pay, or dismissal at the discretion
of the Township Manager. (This list is not intended to be all inclusive.)
(a)
Any political activity during working hours.
No employee shall use his official position, at any time, for political
gain for himself or others.
(b)
Acceptance or solicitation of anything of value
in exchange for a favor or favorable treatment above that given to
the public generally.
(c)
During regular working hours, outside employment
activity which does not directly relate to the employees official
position, unless the employee is on approved leave.
(d)
Outside business interests on the part of Township
personnel in commercial enterprises doing business with the Township,
unless such goods or services are not readily available elsewhere.
(e)
Misfeasance, malfeasance or nonfeasance in the
performance of duties.
(f)
Violations of law, official rules, regulations
or orders or failure to obey any lawful or reasonable direction when
such action amounts to insubordination or a serious breach in discipline.
(h)
Willful or repeated negligence in performing
duties, or conduct unbecoming an employee of the Township.
(i)
Sustained conduct detrimental to the efficiency
and morale of the organization.
(j)
Fraud against the Township.
(l)
Falsifying reports or records.
(m)
Being under the influence of drugs or alcohol
during working hours.
(n)
Possession or consumption of drugs or alcohol
during working hours.
[Added 8-6-1996 by Ord. No. 39-8-96]
(o)
Work performance consistently below expected
standards.
[Added 8-6-1996 by Ord. No. 39-8-96]
C. Grievances.
(1) In all cases wherein an employee of the Township wishes
to lodge a grievance or complaint, he shall follow the procedure set
forth below. He shall:
(a)
First discuss the matter with the immediate
supervisor/department head.
(b)
Second, if necessary, request, in writing, a
meeting with the department head.
(c)
Third, if necessary, request a meeting with
the department head and the Township Manager.
(2) The Township Manager shall be the final arbiter of
all grievances and complaints, and his decisions shall be considered
final.
[Added 8-20-1991 by Ord. No. 45-8-91]
A. It is the policy of the Township of Evesham to maintain
a drug-free workplace.
B. The Township shall establish an ongoing drug-free
awareness program to inform employees about:
(1) The dangers of drug abuse in the workplace.
(2) The Township's policy of maintaining a drug-free workplace.
(3) Available drug counseling, rehabilitation and employee
assistance programs.
(4) The penalties which may be imposed upon employees
for drug abuse violations which occur in the workplace.
C. The Township Clerk shall notify, by means of a written
statement, all employees of the Township that:
(1) The unlawful manufacture, distribution, dispensing,
possession or use of a controlled dangerous substance is prohibited
in every workplace maintained by the municipality.
(2) The employee shall abide by the terms of the statement
as a condition of employment.
(3) The employee, as a condition of employment, shall
notify the Township Clerk of his or her conviction of any offense
involving controlled dangerous substances occurring in the workplace
no later than five calendar days following such conviction.
(4) Failure to abide by the terms of the statement shall
result in personnel action (up to and including termination of employment)
consistent with the Federal Rehabilitation Act of 1973, as amended,
or a requirement that the employee participate satisfactorily in a
drug abuse assistance and/or rehabilitation program approved by the
Evesham Township Board of Health or the Burlington County Health Department
as a condition of continued employment.
D. Upon receipt by the Township Clerk of notice of an
employee's conviction of an offense involving controlled dangerous
substances occurring in the workplace:
(1) The Township Clerk shall (within 10 calendar days)
notify, in writing, any federal agency providing grant money for a
project in which the convicted employee was working. The notice shall
include the employee's position title and the identification number
of each affected grant. The notice shall be provided to every grant
officer or the designee on whose grant activity the convicted employee
was working unless the federal agency has designated a central point
for the receipt of such notices; and
(2) The Township shall (within 30 calendar days) either
take appropriate personnel action (up to and including termination
of employment) consistent with the requirements of the Federal Rehabilitation
Act of 1973, as amended, against the convicted employee or require
as a condition of continued employment that the convicted employee
participate satisfactorily in a drug abuse assistance or rehabilitation
program approved by the Evesham Township Board of Health or the Burlington
County Health Department.
[Added 10-5-2010 by Ord. No. 23-10-2010; amended 6-28-2011 by Ord. No.
20-6-2011]
A. All Township employees, who are not otherwise covered by a collective
bargaining agreement, shall receive health and dental benefit coverage
from the Township as follows:
(1) Employees who select and/or use single, employee and child, or employee
and spouse health and dental benefit coverage shall contribute 20%
of the health and dental plan premiums toward benefits.
(2) Employees who select and/or use a family health and dental benefit
coverage shall contribute 30% of the health and dental plan premiums
toward benefits.
B. All Township employees, who are not otherwise covered by a collective
bargaining agreement, shall receive prescription coverage from the
Township as follows:
(2) For generic prescriptions: $15.
(3) For mail-order prescriptions: $10.