For the purpose of this chapter and rules, and
in order to provide smooth and efficient administration of the various
departments of the Borough, and closer liaison with the Borough Council,
the following persons shall be constituted as department heads:
A.
Borough Clerk.
B.
Police Chief.
C.
Fire Chief.
D.
Public Works Superintendent.
E.
Tax Collector.
F.
Treasurer.
G.
Tax Assessor.
H.
Chairman of the Planning Board.
I.
Chairman of the Zoning Board of Adjustment.
J.
Chairman of the Local Assistance Board.
K.
President of the Board of Health.
L.
Construction Code Official.
[Amended 3-23-2004 by Ord. No. 06-2004]
M.
Emergency Management Coordinator.
[Amended 3-23-2004 by Ord. No. 06-2004]
N.
President of the Board of Recreation.
[Amended 3-23-2004 by Ord. No. 06-2004]
O.
Water Superintendent.
P.
President of the Library Board of Trustees.
A.
Each and every department head shall, on the tenth
day of each month, or if this be on a holiday or day when the Borough
Hall is closed for business, then on the first day thereafter when
the Borough Hall is open for business, file with the Borough Clerk,
with sufficient copies thereof for each member of the Council, a written
activity or status report of the functions of his department during
the immediate prior month, which report shall contain the following
information:
(1)
Summary of activities.
(2)
Status of then-pending activities.
(3)
Budget standing.
(4)
Authorization request for the coming month's supplies,
materials and equipment.
(5)
A financial report showing total collections and cash
receipts and the amount turned over to the Borough Treasurer.
(6)
Such other matters as shall be required by the Borough
Council.
B.
The Borough Clerk, upon receipt of such report and
copies, shall forthwith transmit the copies to the members of the
Borough Council. The Borough Council may, by resolution, designate
which department heads may be relieved of the duty of filing the above
report.
Department heads shall only be required to attend
regular meetings of the Borough Council, if requested and directed
by the Borough Council.
It shall be the duty of each department head
having employees or assistants under his immediate charge to file
with the Borough Clerk, on the 10th day of each month, or if this
be a holiday or day when the Borough Hall is closed, then on the first
day thereafter when the Borough Hall is open, a written report on
the personnel under his immediate charge with sufficient copies thereof
for each member of the Borough Council, said report to contain the
following information:
A.
Name of employee or assistant.
B.
Attendance record of said employee, showing days or
hours absent, with reasons for such absence, specifically stating
time out for illness, or excused time, and reasons for excuse.
C.
Absenteeism because of vacation, stating days out.
D.
Period of tardiness, giving days and amounts of tardiness.
The Borough Clerk, upon receipt of this report and copies, shall forthwith
transmit the copies to the members of the Borough Council.
To the end that there be a proper expenditure
control system maintained in each department, the following rules
and regulations shall be observed:
A.
On or before January 15 of each year, each department
head shall prepare and complete, on such forms as shall be prepared
and furnished by the Borough Council, requests for appropriations
for the ensuing budget year. Such forms shall be filed with the Borough
Clerk.
B.
When directed and requested by the Borough Council,
the department head shall be prepared to appear before the Council
to discuss any part or phase of the request filed.
C.
Immediately after the adoption, approval and enactment
of the Borough budget, each department head shall be furnished a statement
of his request for appropriation as approved and incorporated in the
Borough annual budget.
D.
Thereafter, each department head shall be responsible
for:
