Persons seeking public records shall make application to
the records access officer upon the application form supplied by such officer
in the event such records are not readily available.
In the event the request for public records interferes with the operation
of the office of the Village Clerk-Treasurer and makes it difficult for members
of the public to receive the regular services of the Village Clerk-Treasurer,
the records access officer is hereby authorized to establish hours during
each day when he or she shall process requests for records, including the
records for review and copying. The times so established by the records access
officer shall be conspicuously posted in the office of the Village Clerk-Treasurer.
The records access officer is authorized to copy any records which are
within the purview of the law and to charge $0.25 per page size 81/2 inches
by 11 inches and $0.25 per 81/2 inches by 15 inches. No records shall be reproduced
until payment is first received.
No records shall be removed from the lawful custody of any public office
charged with the duty of maintaining such records.
In the event that any requests cannot be met because such records are
being used for current working purposes, the applicant shall be advised of
such fact, and every effort will be made to arrange a specific time when such
records will be available.
In the event that any person is denied access to any public records
in violation of law, that such person shall advise the Village Clerk-Treasurer
of such denial, in writing, and set forth the records requested, the reason
for denial and the fact that the fees for such record were, in fact, tendered.
In the event that a question arises as to the nature of the records
in that public viewing of such records may result in an unwarranted invasion
of a citizen's personal privacy or may result in a disclosure of material
that must be confidential to promote effective law enforcement or for any
other reason which, in the opinion of the records access officer, are valid
to promote the public interest while consistent with the new law, the records
access officer shall confer with the department head in the village before
determining if such records shall be made available for inspection.
These regulations shall be temporary and considered as such until the
state guidelines are promulgated and until more comprehensive regulations
can be prepared.