[HISTORY: Adopted by the Town Board of the
Town of Winneconne as indicated in article histories. Amendments noted
where applicable.]
[Adopted 10-20-1994 as § 1.32 of the 1994 Code]
A. Who may use. The building can be made available to
the following:
(2) Governmental agencies, such as planning commissions,
fire departments, and other organizations relating to government.
B. When available. The hall can be made available between
the hours of 8:00 a.m. and 11:00 p.m.
C. Reservations and cancellations of reservations by
Town. Persons wishing to use the Town Hall must submit a written request
to the Town Clerk by completing a request form furnished by the Town
Clerk. The request must be submitted no more than six months prior
to the date requested.
D. Deposit. All applications for use must be accompanied
by a deposit of $150. The amount refunded to applicant, if any, shall
be returned the month following hall use. Town bills are regularly
paid the fourth week of the month and must be approved by Town Board.
Deposit refunds shall be treated as a Town bill. All rentals are termed
tentative until receipt of the deposit by the Clerk.
E. Maintenance. The hall and grounds must be left in
the same orderly condition in which they were found. The refrigerator,
stove and sink may be used. Perishable items of any kind are not to
be left in the refrigerator. The stove and oven are to be turned off.
Garbage is to be removed from premises. It cannot be incinerated at
the building. If the premises are left in satisfactory condition,
$100 of the deposit will be returned to the applicant.
F. Size of group and use restrictions. No more the 225
persons may attend any authorized function. No intoxicating liquor
is allowed on the premises. Beer and wine may be served without charge
but shall not be sold.
G. Responsibility for keys.
[Amended 4-20-1995]
(1) It is the applicant's responsibility to contact the
Town Clerk prior to the function to make arrangements to pick up the
keys. Keys may not be picked up earlier than three days before the
function and must be returned the day following, according to arrangements
made with the Town Clerk. Notwithstanding the above provisions, governmental
agencies which meet at the Town Hall regularly at least as often as
once per month may be issued one key to be retained as long as they
continue to meet at the Town Hall.
(2) All keys are issued at the pleasure of the Town. Anyone
holding a key to the building shall return it within 48 hours of a
request from the Town Board, Town Chairman or Town Clerk. Duplicating
keys is prohibited. Anyone who loses a key shall be responsible for
compensating the Town for the cost of re-keying the building and replacement
of all keys then issued or in possession of the Town.
H. Decorating. No decorations or other items may be attached
to the walls, doors, ceilings or other parts of the building. Decorations
need to be removed from the premises immediately following the event.
I. Tables and chairs. There are several large tables
and chairs available for use. They must be put back where they were
found when the event is over but may be used. The "forum" which the
Town Board occupies for meetings shall not be moved.
J. Outside of building and grounds. During the warmer
months the outside grounds are available for use in conjunction with
the inside of the building. Again, the grounds must be left in neat
conditions, i.e. paper, cups, etc., picked up. The tables and chairs
must be left in the building.
K. Smoking. Absolutely no smoking is allowed within the
municipal building. Smoking is allowed on the grounds.
L. No activity
that causes the Town to lose insurability shall be considered for
variance (i.e., using the Town Hall as a remote work location to conduct
business).
[Added 12-15-2022 by Ord. No. 2022-03]
M. Variances. All variances from the above regulations
and rules shall be approved by the Town Board.
N. Notwithstanding the other provisions set forth in Subsections
D and
E of this section, government agencies not located within Winnebago County, such as planning commissions, fire departments, and other organizations relating to government, shall pay the fifty-dollar nonrefundable portion of the deposit but shall not be required to deposit the additional $100. Agencies located within Winnebago County shall be exempt from the fee entirely. All agencies shall, promptly upon being billed, reimburse any cleanup expenses that the Town incurs.