[Adopted 1-14-1986 by L.L. No. 2-1986]
As used in this article, the following terms
shall have the meanings indicated:
AGENCY
A.
The Town of West Bloomfield and its departments,
divisions, offices, bureaus and boards or commissions created or appointed
by the Town Board; and
B.
Any special or improvement district of the town,
other than a library district, a fire district, a district corporation
or district having a separately elected governing body.
RECORD
The same meaning as set forth in Subdivision 4 of § 86
of the Public Officers Law.
The following persons are hereby designated
as records access officers for the agency: the Town Supervisor, Town
Hall, 9097 Daylight Drive, West Bloomfield, New York 14585; and the
Town Clerk, Town Hall, 9097 Daylight Drive, West Bloomfield, New York
14585.
The records access officers shall be responsible
for assuring that agency personnel:
A. Comply with the requirements and provisions of the
Freedom of Information Law, the rules and regulations of COG and with
this article in providing access to agency records.
B. Maintain an up-to-date subject matter list of records,
update it twice a year and make it available for public inspection
and copying.
C. Explain, in writing, reasons for denial of access
and advise requester of right of appeal, setting forth name, title,
business address and telephone of persons to whom appeal may be taken.
D. Upon request, calculate in advance the total cost
of copies.
E. Permit requester to make his or her own copy, without
damaging the record and without relinquishing custody of the same.
A request to inspect or for a copy of a record
shall reasonably describe the same, and shall be in writing.
The Town Supervisor shall respond to requests
for a record of the name, title, salary and public office address
of every officer and employee of the agency.
The Town Board is hereby designated to hear
and determine appeals from a denial of access to agency records, in
accordance with the Freedom of Information Law, rules and regulations
of COG and this chapter.
Unless another fee is prescribed by state law:
A. The fee for photocopying a record not exceeding nine
inches by 14 inches shall be $0.25.
B. The fee for other records shall be the actual cost
of reproduction excluding fixed cost such as salary of employee.
C. The fee for a typed or handwritten transcript shall
consist of the actual clerical time involved in making the transcript.
[Adopted at time of adoption of Code (see
Ch. 1, General Provisions, Art. I)]
The Records Retention and Disposition Schedule
MU-1, issued pursuant to Article 57-A of the Arts and Cultural Affairs
Law and containing legal minimum retention periods for municipal government
records, is hereby adopted for use by all municipal officers in disposing
of municipal government records listed therein.
In accordance with Article 57-A:
A. Only those records will be disposed of that are described
in Records Retention and Disposition Schedule MU-1 after they have
met the minimum retention period prescribed therein.
B. Only those records will be disposed of that do not
have sufficient administrative, fiscal, legal or historical value
to merit retention beyond established time periods.
C. Prior to disposal of any records, they shall be forwarded
to the Town Historian for his or her use, and then to the West Bloomfield
Historical Society for their use.