[HISTORY: Adopted by the Board of Trustees of the Village of Groton 11-15-2004
by L.L. No. 2-2004.[1] Amendments noted where applicable.]
GENERAL REFERENCES
Accounting procedures — See Ch. 5.
Code of Ethics — See Ch. 21.
Investment policy — See Ch. 33.
[1]
Editor's Note: This local law was adopted as Ch. 78 but was renumbered
to fit into the organizational structure of the Code.
The Village Board finds, pursuant to the authority granted to the Village
Board of Trustees under the Village Law of the State of New York, that it
is desirable for the good government of the Village, its management and business,
the general welfare of the inhabitants and property of the Village of Groton,
to provide economical and efficient overall direction and coordination of
the day-to-day activities of the Village of Groton, to reduce administrative
detail performed by the Mayor and the Board of Trustees and to occasion the
Mayor and the Trustees opportunity for proper consideration of policy matters,
that it is in the best interests of the Village of Groton to create an office
of Clerk-Treasurer/Administrator and to authorize the Village Board of Trustees
to appoint an individual to the position of Clerk-Treasurer/Administrator,
all in accordance with the further terms and provisions of this chapter.
For an individual to be appointed to the position of Clerk-Treasurer/Administrator,
such person must be eligible for appointment from a civil service eligible
list for such position. The compensation for such position will be fixed by
the Board of Trustees.
The individual duly appointed to the position of Clerk-Treasurer/Administrator
shall assume all duties as provided for under §§ 4-402 (Village
Clerk) and Section 4-408 (Village Treasurer) of the Village Law. If such position
is duly appointed by the Board of Trustees, it shall be assumed that anywhere
in the Code where there is reference to the Village Clerk, Village Treasurer,
or Village Clerk-Treasurer, that such duties will be assumed and performed
by the Clerk-Treasurer/Administrator.
A.
The duties of the Clerk-Treasurer/Administrator shall
include, but not be limited to:
(1)
Chief Fiscal Officer of the Village of Groton, and shall
be responsible for all accounting functions within the municipality.
(2)
Budget Officer of the Village of Groton.
(3)
Under the direction of the Mayor and the Board of Trustees,
performing administrative and related duties in the day-to-day operations
of Village government.
(4)
Administrator of payroll and employee benefits for the
Village and the filing of any reports thereof, and shall be the liaison with
the County Personnel Department regarding personnel transactions.
(5)
Dealing with the public regarding Village projects, the
Village Code and other like matters, including interpretation of the Village
Code, rules and regulations.
(6)
Evaluating or causing to be evaluated all insurance coverage
and making recommendations to the Mayor and the Board of Trustees concerning
the same when necessary.
(7)
Preparing and filing the annual financial report and
all other like reports to be filed with state or federal agencies.
(8)
Researching and applying for (or recommending a consultant
to research and apply for) available state and federal grant funding.
(9)
Records Access Officer, Records Management Officer, Public
Information Officer and Election Officer.
(10)
Preparing (or assisting in the preparation of) resolutions,
proclamations, and local laws under consideration by the Board of Trustees.
(11)
Maintaining liaison with other governments and administrative
agencies.
(12)
Attending meetings of the Board of Trustees and making
recommendations as to measures or programs that will improve the efficiency
or economy of Village government.
(13)
Attending meetings of the Planning Board, committees
and commissions of the Village, and the Clerk/Treasurer/Administrator shall
provide administrative support where necessary.
(14)
Performing and discharging such other duties and responsibilities
as may, from time to time, be assigned by the Mayor and the Board of Trustees.
B.
In any event, the exercise of authority granted herein
by a duly appointed Clerk-Treasurer/Administrator shall be subject to the
control and direction of the Mayor and Board of Trustees of the Village.
Nothing herein shall be deemed or construed as abolishing, transferring,
limiting or curtailing in any way any powers, duties or responsibilities of
the Mayor or Trustees or other Village officers, department heads, or employees
such as are described by the law, rules and regulations of the State of New
York or by the policies, orders, rules, regulations, resolutions or the Code
of the Village of Groton. However, nothing shall limit the Board of Trustees
from appointing the Clerk-Treasurer/Administrator to be an administrator or
deputy administrator of any department on either a permanent or temporary
basis.
This chapter shall be effective upon the filing of same with the Secretary
of State pursuant to the Village Law of the State of New York.
