[Amended 8-18-1998 by Ord. No. 760]
The Board of Review shall consist of the Village President, a Board member appointed each year after the regular Village election by the Village President and a citizen of the Village of Greendale appointed by the Village President and approved by the Village Board. The members of the Board of Review shall receive such compensation as shall be fixed by the Village Board by ordinance or resolution.
(1) 
Filing and electronic transmission. Filing documents with the Clerk of the Board of Review may be accomplished in person, by mail, by facsimile transmission or by e-mail transmission. In each case the document is not deemed to be filed until, and it is only deemed to be filed if, it is complete and (i) it is actually received by the Clerk in-hand, in the case of in-person delivery, mail or facsimile; or (ii) it is opened by the Clerk, in the case of email. No document transmitted by facsimile transmission or by email transmission while the Board of Review is in session shall be deemed filed with the Clerk during the session. Any message left orally by telephone voice recording or other electronic means, similarly, is not deemed to be received until such message is actually heard by the Clerk. The party transmitting the document or message is solely responsible for ensuring its timely and complete receipt and filing.
[Added 7-16-2013 by Ord. No. 864]
[Amended 8-18-1998 by Ord. No. 761; 5-5-2015 by Ord. No. 872; 4-20-2021 by Ord. No. 929]
(1) 
Composition. The Plan Commission shall consist of the Village President, two members of the Village Board and five Village residents.
(2) 
Citizen members. Citizen members of the Plan Commission shall be persons of recognized experience and qualifications. They shall receive no compensation for services on the Commission.
(3) 
Appointments. The members of the Commission who are members of the Village Board shall be elected by a majority vote of the Village Board each April. Four citizen members shall be appointed by the Village President and confirmed by the Village Board with staggered three-year terms, so that one citizen member is appointed mutually during April. A fourth citizen member shall be appointed annually by the Village President and confirmed by the Village Board in April of each year to hold office for a term of one year. All appointed terms shall commence on May 1 of the year the appointment is made, or immediately upon appointment and qualification, whichever occurs last.
(4) 
Attendance by audio- or videoconference. Audio- or videoconference appearance at a Plan Commission meeting by a member of the Plan Commission is permitted, subject to the requirements of this subsection. Such member must notify the Village Manager sufficiently prior to the meeting to allow for necessary setup. The Village Manager shall determine on a case-by-case basis whether sufficient time is available for setup, but in every case notice must be provided to the Village Manager at least two hours prior to the meeting. When a member participates by audio- or videoconferencing devices, the devices shall be placed in the meeting room in a way that allows the member not physically present to hear and be heard by all those who are physically present, including all individuals of the public in attendance. A member participating by audio- or videoconference shall not be the presiding officer for the meeting, but shall be counted in the quorum, and may vote. There is no limit on the number of times per year a member may appear by audio- or videoconference; however, such appearance should only be used sparingly, due to exceptional circumstances.
[Added 8-15-2023 by Ord. No. 953[1]]
[1]
Editor's Note: Pursuant to this ordinance, former Subsection (4) was redesignated as Subsection (5).
(5) 
Powers and duties. The Village Plan Commission shall have such powers and perform such functions as are provided in § 62.23, Wis. Stats.
(1) 
Composition. The Zoning Board of Appeals shall consist of five members appointed by the Village President, subject to confirmation by the Village Board, for three-year terms. Of those first appointed, one shall serve for one year, two for two years and two for three years. The Village President shall appoint for staggered terms of three years two alternate members of such Board in addition to the five members above provided for. Annually the Village President shall designate one of the alternate members as first alternate and the other as second alternate. The first alternate shall act with full power only when a member or the Board refuses to vote because of conflict of interest or when a member is absent. The second alternate shall so act only when the first alternate so refuses or is absent or when more than one member of the Board so refuses or is absent. The appointments shall commence on May 1 of the year appointed. The provisions contained herein with regard to removal and filling of vacancies shall apply to such alternates.
[Amended 5-20-2008 by Ord. No. 840;5-18-2021 by Ord. No. 930]
(2) 
Compensation. Members of the Zoning Board of Appeals shall serve without compensation.
(3) 
Removal. Members of the Zoning Board of Appeals shall be removable by the Village President only for cause upon written charges and after public hearing.
(4) 
Rules of procedure. The Zoning Board of Appeals shall adopt such rules as may be required to carry out its duties and administer the provisions of § 62.23(7)(e), Wis. Stats.
(5) 
Powers and duties. The Zoning Board of Appeals shall have the powers and duties enumerated in § 62.23(7)(e), Wis. Stats.
[Amended 1-19-2021 by Ord. No. 927]
The Building Board was eliminated by ordinance change on 1-19-2021.
(1) 
Appointment and term. The Police and Fire Commission shall consist of five citizens appointed by the Village President for a term of five years commencing on May 1. Initially one member shall be appointed for a term of five years, one member for a term of four years, one member for a term of three years, one member for a term of two years and one member for a term of one year. Thereafter each member shall be appointed for a five-year term and until his successor is appointed and qualifies. The members of the Commission shall serve without compensation. Appointments to the Police and Fire Commission shall be subject to the approval of the Village Board.
(2) 
Powers and duties. The Police and Fire Commission shall have the duties and powers prescribed by state statutes.
(3) 
Records. The Police and Fire Commission shall keep a record of all of its proceedings.
The Board of Electrical Examiners shall consist of a member of the Village Board, the Director of Inspection Services, a member of the Fire Department, an electrical contractor who is a Village resident and a registered voter residing in the Village. The Board member shall serve only as long as he is a member of the Village Board. The regular term of office shall be five years beginning May 20 in the year of appointment. See also § 16.13 of this Code.
[Amended 6-1-1999 by Ord. No. 767; 11-1-2005 by Ord. No. 823; 10-18-2016 by Ord. No. 886; 12-18-2018 by Ord. No. 902; 5-18-2021 by Ord. No. 930; 3-1-2022 by Ord. No. 936]
(1) 
Composition. The Public Celebrations Committee shall consist of such members as shall be appointed by the Village President subject to the approval of the Village Board. The Committee shall consist of 13 voting members. The Public Celebrations Committee may establish standing subcommittees which will be appointed by the Committee. The appointments shall be made for one year commencing on May 1 of the year appointed.
(2) 
Officers. The Village President shall appoint a Chairperson or Co-Chairpersons. The Committee shall annually elect from its members persons to serve as Secretary.
(3) 
Committees. There shall be appointed to operate under the supervision and direction of the Public Celebrations Committee such general committees as deemed advisable.
(4) 
Powers and duties. The Public Celebrations Committee shall be responsible for arranging, planning, organizing, coordinating, and reviewing all Village holidays and public celebrations, including but not limited to the Garden Gazers walking tour, Fourth of July, Village Days, the Halloween parade, the Village holiday tree lighting ceremony, Winterfest and such other celebrations and matters as may be referred by the Village Board. The Committee shall review said celebrations' use of public property and forward a recommendation to the Board of Trustees for the use of said public property.
(a) 
The Public Celebrations Committee shall seek private and corporate sponsorships/donations to offset the costs of conducting said celebrations. All such sponsorships/donations shall be made to the Village of Greendale and accounted for by the Village Treasurer. Any and all sponsorships/donations shall only be used in the manner approved by the Village to offset the costs of conducting public celebrations.
(b) 
The Village Board retains the ultimate power to approve all celebrations in their final form.
(5) 
Officers and committees to be agents of the Village. All celebrations shall be under the auspices and responsibility of the Village, and the Committee members and workers shall be considered agents of the Village for purposes of liability insurance. However, any individuals/groups participating in a public celebration as defined in Subsection (4) shall be required to provide the Village with evidence of insurance coverage naming the Village as an additional insured with limits to be determined by the Village Treasurer.
(6) 
Compensation. The members of the Public Celebrations Committee shall receive no compensation for their services.
[Amended 10-3-2000 by Ord. No. 773; 8-2-2005 by Ord. No. 822]
(1) 
Composition. The membership of the Park and Recreation Committee shall be as follows:
(a) 
A Village Board member appointed by the Village Board President and confirmed by the Village Board.
(b) 
A Board of Education member appointed by the Board of Education President and confirmed by the Board of Education.
(c) 
Three citizens, one of whom shall represent the interest of senior citizens of the Village of Greendale, appointed by the Village Board President and confirmed by the Village Board.
(d) 
Three citizens, one of whom shall be a youth of the Village of Greendale, appointed by the Board of Education President and confirmed by the Board of Education.
(e) 
One citizen of the Village of Greendale who shall be recommended for appointment by a majority vote of the Park and Recreation Committee, appointed by the Board of Education President and confirmed by the Board of Education.
(f) 
The Park and Recreation Director will serve as an ex officio member and provide administrative support.
(2) 
Term. The term of the members of the Park and Recreation Committee shall commence on May 1 in the year of their appointment and shall be for a one-year term, ending on April 30 of the following year. Members appointed at mid term will fulfill the remainder of the available term for the vacant position being filled.
[Amended 5-18-2021 by Ord. No. 930]
(3) 
Officers. The Chairperson shall be elected annually by a majority vote of the Park and Recreation Committee at the first meeting commencing after July 1.
(4) 
Functions and duties. The Park and Recreation Committee shall be an advisory committee, involved in planning and coordinating park and recreation programs and activities for all citizens of the Village of Greendale. In accordance with this advisory capacity, the Park and Recreation Committee shall:
(a) 
Participate in the interview process for the employment of a Park and Recreation Director. The Park and Recreation Director shall be responsible to the Superintendent of Schools or his/her designee for the performance of his/her duties.
(b) 
Provide advice to the Park and Recreation Director in the selection of additional personnel as deemed necessary by the Park and Recreation Director to operate programs and facilities as established in the budget of the Park and Recreation Department and as approved by the Board of Education.
(c) 
Review the annual budget of the Park and Recreation Department, as prepared by the Park and Recreation Director for submittal to the Board of Education for the Board's approval.
(d) 
Provide advice for changes in programming deemed necessary within the Park and Recreation Department's budget as approved by the Board of Education.
(e) 
Upon request, advise the Village Board and/or Board of Education in all matters pertaining to the acquisition, laying out, control, supervision and charge of all public parks and/or school playgrounds.
(f) 
Meet regularly, for a minimum of six times per year, with meetings scheduled as necessary, follow Robert's Rules of Order, maintain minutes of meetings, and perform the responsibilities of the Park and Recreation Committee as outlined in this policy.
(g) 
Submit reports of its activities, operations and financial status to the Board of Education upon request.
(h) 
Advise the Park and Recreation Director and establish rules and regulations for programs and facilities under the Park and Recreation Department's jurisdiction within the policies set forth by the Board of Education and/or Village Board.
(i) 
Make recommendations to the appropriate Board concerning the purchase, lease, exchange, or receipt by gift of recreational and park equipment and facilities.
(j) 
Advise the Park and Recreation Director in the development of and regularly review a long-term/strategic plan for the Park and Recreation Department.
(5) 
Fiscal agent. The Board of Education is the fiscal agent for the Park and Recreation Committee. All rules and regulations governing the methods of accounts, signatories and other related matters shall be approved by the Board of Education.
(6) 
Budget. Programs and projects of the Park and Recreation Department shall be funded by the Greendale School District and to a limited extent by the Village Board based on an annual budget approved by the Board of Education. The Park and Recreation Committee shall, not later than March 1 of each year, review an annual budget for the Park and Recreation Department for submittal by the Park and Recreation Director to the Board of Education for its approval. Upon approval, the Greendale School District shall provide for all program and project costs in its budget submitted to its annual meeting. Not later than January 30, the Village Board shall pay to the Greendale School District its share of the fiscal budget. Final adjustments will be made as soon as possible after the books are closed at the end of the fiscal year, which shall be from July 1 to June 30. The Board of Education and Village Board agree to provide and maintain current park and recreation or similar facilities and maintain park and recreation priority scheduling for said facilities at no cost to the Park and Recreation Department.[1]
[1]
Editor's Note: Amended at time of adoption of Code (see Code Adoption Ordinance).
(7) 
Compensation. The members of the Park and Recreation Committee shall receive no compensation for their services.
[Amended 7-21-2020 by Ord. No. 923; 8-6-2024 by Ord. No. 961; 4-1-2025 by Ord. No. 972; 5-20-2025 by Ord. No. 974]
(1) 
Composition. The Historic Preservation Commission shall consist of up to nine voting members. Except as provided herein, all members shall be citizens and residents of the Village of Greendale.
(2) 
Appointment. The Village President shall appoint eight voting members of the Commission subject to confirmation by the Village Board. An additional member shall be appointed by the Greendale Historical Society. This member shall serve as a voting member if they are a citizen and resident of the Village of Greendale; if they are not a citizen and resident, they shall serve as a non-voting member. Of the initial members so appointed, two shall serve a term of one year; three shall serve a term of two years; and four shall serve a term of three years. The member appointed by the Greendale Historical Society shall serve an initial term of three years. Thereafter, the term of each member shall be three years.
(3) 
Qualifications. To the greatest extent possible the Commissioners shall represent expertise in the fields of architecture, history, architectural history, construction, planning, archaeology, cultural anthropology, landscape architecture, and other closely related fields. The following persons, if available in the community shall be considered desirable for membership: an attorney, a registered architect, an educator, a historian or person active in historic or architectural preservation, licensed real estate broker, and local businessperson. In addition, the Commission shall include one member of the Village Board and at least one member of the Greendale Historical Society. Each member shall have, to the highest extent practicable, a known interest and concern for historic preservation.
(4) 
Officers. The members of the Historic Preservation Commission shall organize by the election from among their members a President, Vice President, Recording Secretary, and such other officers as they deem necessary.
(5) 
Compensation. Members of the Historic Preservation Commission shall serve without compensation.
(6) 
Powers and duties. The Historic Preservation Commission shall have such powers and perform such functions as are provided in Chapter 23.
(7) 
Meetings. The Historic Preservation Commission shall meet at least three times per year, at the call of the Village Manager, Historic Preservation Commission President, or any two members of the Historic Preservation Commission; shall follow Robert's Rules of Order and maintain minutes of all meetings.
(8) 
Removal. The Village Board may remove the member appointed by the Greendale Historical Society with or without cause, at any time and for any reason. The member position for the Greendale Historical Society granted by the Village Board does not create any vested or perpetual right to that position and may be rescinded upon amendment of this ordinance.
The Department of Public Works shall have general charge of streets, walks, pools, highways, alleys, streetlighting, public buildings, public areas, parks, playgrounds and other recreational facilities, sewers, removal of ice and snow, collection and disposal of ashes, garbage and refuse, and the equipment and material used in connection with the foregoing, and such other duties and powers as the Village Board or the Village Manager may by appropriate action delegate or assign to it from time to time.
(1) 
Composition. The Library Board shall be composed of seven members appointed by the Village President, subject to the approval of the Village Board. The Village President shall appoint as one of the members a school district administrator or his/her representative to represent the Greendale School District. Not more than one member of the Village Board shall at any one time be a member of the Library Board.
[Amended 7-19-2005 by Ord. No. 821]
(2) 
Term. Each regular appointment shall be made for a term of three years. The appointment term shall commence on May 1 of the year appointed.
[Amended 5-20-2008 by Ord. No. 840; 5-18-2021 by Ord. No. 930]
(3) 
Duties. The Library Board shall have the powers and duties set forth in Ch. 43, Wis. Stats.
(4) 
Officers. The members of the Library Board shall organize by the election from among their number of a President and such other officers as they deem necessary.
(5) 
Compensation. No compensation shall be paid to the members of the Library Board for their services but they may be reimbursed for their actual and necessary expenses incurred in performing their duties outside the Village if so authorized by the Village Board.
(6) 
Meetings. The Library Board shall meet at least once every three months or more at the call of the President.
(7) 
Library book regulations.
(a) 
No person shall fail to return any book, periodical, pamphlet, audio-visual material or other property belonging to or in charge of the Greendale Public Library. Any person who borrows or takes any such property from the Public Library shall be deemed to have violated this section when he fails to return such property on or before the due date and after the Public Library or its agent shall mail, by ordinary mail to the person at the address at which he is registered with the library, a notice indicating that such failure constitutes a violation of this section.
(b) 
No person shall mar, deface or in any other way damage or mutilate any book, periodical, pamphlet, audio-visual material or other article or property belonging to or in charge of the Public Library.
(c) 
No person shall remove from the Public Library any book, periodical, pamphlet, audio-visual material or other article or property without first having it charged as provided by the rules and regulations of the Public Library.
(d) 
Where there is more than one book, periodical, pamphlet, audio-visual material or other article or property involved in any violation, each such item shall constitute a separate offense. The Municipal Judge may suspend payment of all or any portion of the forfeiture imposed if the person convicted of such offense makes restitution in full to the Library Board for any damage or mutilation or returns such item or items to such Library Board within 15 days of conviction.
(1) 
In order to ensure fair play and due process in the administration of the affairs, ordinances, resolutions and bylaws of the Village, the Village Board hereby declares that the provisions of Ch. 68, Wis. Stats., relating to municipal administrative review procedure shall be in full force and effect in the Village except as provided in Subsection (4).
(2) 
All officers, employees, agents, agencies, committees, boards and commissions of the Village shall comply with the requirements of Ch. 68, Wis. Stats., and shall conduct initial administrative reviews of their own determinations in accordance with § 68.09, Wis. Stats., upon filing of a proper written request therefor.
(3) 
The Administrative Review Board shall consist of seven members who shall hear appeals from initial administrative determinations or decisions of officers, employees, agents, agencies, committees, boards and commissions of the Village filed in accordance with § 68.10, Wis. Stats., and make a final determination thereon. In conducting administrative review hearings and making final decisions the Board shall be governed by the provisions of §§ 68.11 and 68.12, Wis. Stats. The Administrative Review Board shall consist of the Village President and six Board members. The Village President shall serve as Chairperson of the Board. The Board may adopt rules for the conduct of hearings consistent with § 68.11, Wis. Stats.
(4) 
The provisions of this section shall not be deemed to repeal or supersede the provisions of any other ordinances in conflict herewith or providing other procedures for review of administrative determinations within the Village except when otherwise specifically provided in such ordinance.
[Added by Ord. No. 589]
(1) 
Composition. The Village President shall, with the confirmation of the Village Board, appoint five persons as Commissioners of the Authority. No Commissioner may be connected in any official capacity with any political party, nor shall more than two be officers of the Village.
(2) 
Duration. The Commissioners who are first appointed shall be designated by the Village President to serve for terms of one, two, three, four and five years, respectively, from the date of their appointment. Thereafter, the term of office shall be five years. Vacancies shall be filled for the unexpired term in the same manner as other appointments.
(3) 
Powers and duties. The Housing Authority shall have such powers and perform such functions as are provided in §§ 66.1201 through 66.1211, Wis. Stats.
[Added 1-16-2000 by Ord. No. 776]
(1) 
The Village Board of the Village of Greendale specifically finds and declares that there is a need for blight elimination, slum clearance, urban renewal and community development programs and projects and housing projects in the Village of Greendale.
(2) 
The Community Development Authority of the Village of Greendale (CDAVG) is hereby created pursuant to § 66.1335(1), Wis. Stats.
(3) 
The Community Development Authority shall have such powers and perform such functions as are provided by § 66.1335, Wis. Stats., which statute is hereby incorporated by reference.
(4) 
The Village President shall, with the confirmation of the Village Board, appoint seven resident persons having sufficient ability and experience in the fields of urban renewal, community development and housing as Commissioners of the Community Development Authority.
(a) 
Two of the Commissioners shall be members of the Village Board and shall serve during their term of office as Board members.
(b) 
The first appointment of the five non-Board members shall be for the following terms: two for one year and one each for the terms of two, three and four years. Thereafter the terms of non-Board members shall be for four years and until their successors are appointed and qualify. Vacancies shall be filled for the unexpired term as provided in this section. The appointment terms shall commence on May 1 of the year appointed.
[Amended 5-18-2021 by Ord. No. 930]
(5) 
A certified copy of this section shall be immediately transmitted to the Village President and filed with the Village Clerk-Treasurer.
[Added 2-18-2020 by Ord. No. 919; amended 4-8-2020 by Ord. No. 920; 5-18-2021 by Ord. No. 930; 6-3-2025 by Ord. No. 976]
(1) 
Purpose. The mission of the Children's Garden is to serve as a space for promoting gardening and outdoor opportunities among children, fostering intergenerational community involvement and maintaining, growing and sharing from our garden space. A space that provides educational opportunities related to gardening, nature and environmental stewardship for children. The Children's Garden shall include the garden itself in Daffodale Park, and the area immediately adjacent to the garden as approved by the Village Board for activities that support the garden's mission.
(2) 
Composition. The Children's Garden Committee shall consist of 11 voting members that are citizens and Village residents appointed by the Village President subject to Village Board approval. One of its voting members may be a Village Board member. Of the initial members so appointed, three members shall serve a one-year term, three members shall serve a two-year term, and the remaining members shall serve a three-year term. Thereafter, appointments will commence May 1, the term of each member shall be three years, except for the Village Board member who shall serve a one-year term.
(3) 
Officers. The Committee shall annually elect from its members persons to serve as Chairperson, Secretary, Treasurer, and any other officers it deems necessary.
(4) 
Committees. The Children's Garden Committee may establish standing subcommittees, which will be appointed by the Committee and subject to Village Board oversight in Subsection (6).
(5) 
Functions and duties. The Children's Garden Committee shall be responsible for the following activities:
(a) 
Planning, organizing, coordinating, and overseeing the maintenance and activities of the Children's Garden located in Daffodale Park.
(b) 
Leading or assisting in fundraising efforts to offset the costs of carrying out its mission. All such sponsorships/donations shall be given to the Village of Greendale and accounted for by the Village Treasurer/Finance Director. Any and all sponsorships/donations shall only be used in the manner approved by the Village Manager to offset the costs of carrying out its mission.
(6) 
Village Board oversight. The Village Board retains the ultimate power to approve or disapprove all plans, projects and fundraising efforts of the Children's Garden Committee.
(7) 
Liability and insurance. The Committee and its members shall be considered volunteers of the Village for liability insurance purposes. All activities shall be under the auspices and responsibility of the Village. Any individuals or groups involved in fundraising or public events coordinated by the Committee shall provide proof of insurance naming the Village as an additional insured, with coverage limits to be determined by the Village Manager.
(8) 
Compensation. The members of the Children's Garden Committee shall receive no compensation for their services.
(9) 
Meetings. The Committee shall meet regularly at a date and time selected by the Committee, or at the call of the Village Manager, Village President, or any two members of the Committee and shall follow Robert's Rules of Order, maintain minutes of all meetings, and comply with Wisconsin's Open Meetings Law in Wis. Stats. §§ 19.81-19.98.
[Added 4-15-2025 by Ord. No. 973]
(1) 
Purpose. The Daffodale Park Planning Committee will allow for the dedicated planning oversight of the Daffodale park area to ensure that the park continues to be thoughtfully developed, publicly supported, and financially sustainable.
(2) 
Composition. The Daffodale Park Planning Committee shall consist of seven members who are citizens and residents of Greendale. One of the members shall be a Village Board member. The Village President shall designate one member to serve as Chairperson, and the Committee shall elect from its members a Secretary and any other officers as deemed necessary.
(3) 
Appointment. The Village President shall appoint the Committee subject to confirmation by the Village Board.
(4) 
Term of appointment. Of the initial members so appointed, the Village Board representative shall serve a term of one year; two shall serve a term of two years; and two shall serve a term of three years. Thereafter, the term of each member shall be three years commencing on May 1 except for the Village Board member who shall serve one-year terms.
(5) 
Functions and duties. The Daffodale Park Planning Committee shall be responsible for the following activities relating to Daffodale Park area located along Dale Creek between Northway and Schoolway:
(a) 
Developing a Daffodale Park Master Plan, providing a long-term vision for the park that incorporates public input and considers ongoing maintenance needs and costs.
(b) 
Leading or assisting in fundraising efforts to support park projects while ensuring financial sustainability within the Village's budgetary limitations.
(c) 
Making recommendations to the Village Board for approval of plans and projects related to Daffodale Park improvements that are consistent with the Daffodale Park Master Plan.
(d) 
Committee members may volunteer to assist with approved projects and maintenance activities within the park. These activities may include landscaping, event support, minor repairs, and other tasks that contribute to the upkeep and improvement of the park. All volunteer efforts must be coordinated with the appropriate Village departments to ensure compliance with safety regulations and Village policies.
(6) 
Village Board oversight. The Village Board retains the authority to approve or disapprove all plans, projects, and fundraising efforts initiated by the Daffodale Park Planning Committee and may seek input from the Park and Recreation Committee as the Village Board deems appropriate. Additional approval and coordination may be necessary with Milwaukee County to the extent Milwaukee County continues to own park area.
(7) 
Compensation. The members of the Daffodale Park Planning Committee shall receive no compensation for their services.
(8) 
Liability and insurance. The Committee and its members shall operate as agents of the Village for liability insurance purposes. Any individuals or groups involved in fundraising or public events coordinated by the Committee shall provide proof of insurance naming the Village as an additional insured, with coverage limits to be determined by the Village Treasurer/Finance Director.
(9) 
Meetings. The Committee shall meet at least once every 12 months, at the call of the Village Manager, Village President, or any two members of the Committee and shall follow Robert's Rules of Order and maintain minutes of all meetings.