The Mayor, as Chief Fiscal Officer, is hereby
designated as the individual to whom a bona fide member of the news
media shall direct requests upon the form prescribed by the Comptroller
of the State of New York for the inspection of the payroll records
of the Village of Tuxedo Park and provide a certified copy. All requests
by the news media shall be made directly to the Mayor at his office
located at the Village Hall, Lorillard Road, Tuxedo Park, New York,
at all hours that the Clerk's office is regularly open for business.
The following persons shall be called "records
access officers," who shall make available to the public all records
pertaining to the operation of the particular Tuxedo Park agency,
which records shall be kept in the area designated:
A. Village Clerk, Village Office, Tuxedo Park, New York,
telephone 351-4745.
B. Building Inspector, Village Office, Tuxedo Park, New
York, telephone 351-4745.
C. Department of Public Works, Village Office, Tuxedo
Park, New York, telephone 351-4745.
D. Chief of Police, Tuxedo Road, Tuxedo Park, New York,
telephone 351-4741.
E. Village Assessor, Village Office, Tuxedo Park, New
York, telephone 351-4745.
F. Chairman, Fire Commissioners, Village Office, Tuxedo
Park, New York, telephone 351-4745.
The records access officers are responsible
for the following:
A. Maintaining an up-to-date subject matter list.
B. Assisting the requester in identifying requested records,
if necessary.
C. Upon locating the records, taking one of the following
actions:
(1) Making records available for inspection.
(2) Denying access to the records in whole or in part
and explaining in writing the reasons therefor.
D. Upon request for copies of records:
(1) Making a copy available upon payment or offer to pay
established fees, if any; or
(2) Permitting the requester to hand-copy those records.
E. Upon request, certifying that a record is a true copy.
F. Upon failure to locate records, certifying that:
(1) The agency is not the custodian for such records;
or
(2) The records of which the agency is a custodian cannot
be found after diligent search.
Each agency shall designate the locations where
records shall be available for public inspection and copying.
Fees shall be as follows, except when a different
fee is otherwise prescribed by law:
A. There shall be no fee charged for the following:
(3) Any certification pursuant to this chapter.
B. An agency may provide copies of records without charging
a fee.
C. An agency may charge a fee for copies of records,
provided that:
(1) The fee for copying records shall not exceed $0.25
per page for photocopies not exceeding nine inches by 14 inches. This
subsection shall not be construed to mandate the raising of fees where
agencies in the past have charged less than $0.25 for such copies.
(2) In agencies which do not have photocopying equipment,
a transcript of the requested records shall be made upon request.
Such transcripts may either be typed or handwritten. In such cases,
the person requesting records may be charged for the clerical time
involved in making the transcript.
(3) The fee for copies of records not covered by Subsection
C(1) and
(2) of this section shall not exceed the actual reproduction cost, which is the average unit cost for copying a record, excluding fixed costs of the agency, such as operator salaries.
Each agency shall publicize by posting in a
conspicuous location and/or by publication in a local newspaper of
general circulation:
A. The location where records shall be made available
for inspection and copying.
B. The name, title, business address and business telephone
number of the designated records access officer.
C. The right to appeal by any person denied access to
a record, and the name and business address of the person or body
to whom an appeal is to be directed.