Any person claiming payment from the Borough of Oaklyn shall first submit
a detailed statement of the items or a demand necessitating such claim to
the responsible executive agency, specifying particularly how the bill or
demand is made up, and a certification of the party claiming payment that
such bill or demand is correct. No bill, claim or demand shall be considered
for payment unless the voucher has attached to it or includes a certification
from a designated Borough employee having personal knowledge of the facts
that the goods have been received by or the services rendered to the Borough
of Oaklyn and that those services or goods are consistent with an existing
contract or purchase order. The Treasurer-Collector shall have the duty to
audit, warrant and make recommendations on all claims and bills.
The bill or claim duly certified shall be presented to the Municipal
Clerk for inclusion in the proceedings of the next immediate formal meeting
of the governing body, and it shall be the duty of the Clerk to examine all
bills or claims submitted for payment in order to ascertain if proper administrative
procedures have been followed. All claims or bills to be considered by the
governing body shall be listed systematically and without preference, and
said list shall be made available to every member of said governing body at
least one full day prior to formal action by that body.
Claims shall be considered by the Council which shall approve the same,
except that said governing body may reject any claim presented to it, stating
the reason for such rejection. Any tie votes may be broken by vote of the
Mayor. Any disapproved claim shall be referred back to the Municipal Clerk
with such instructions as the governing body may give at the time of disapproval.
It shall be the duty of the Municipal Clerk to record all claims in
the official minutes or through an appropriate claims register, indicating
that the governing body has by formal action approved the same, with appropriate
records as to any claims disapproved or rejected. All records pertaining to
approved or disapproved bills or claims shall be available for public inspection.
The Treasurer-Collector shall make disbursements upon receipt of an
order by the Borough Council, attested by the Borough Clerk. In the event
that the Mayor vetoes the payment of any claims or bills, the Treasurer-Collector
may be authorized to make payment by a vote of the Borough Council whereby
at least 2/3 of all the Councilmen vote to override such veto of any
claim or bill.
After the Clerk has certified that the claims have been approved, he
shall turn the same over to the Treasurer-Collector who shall forthwith prepare
the necessary checks for the payment thereof, which checks shall be signed
by the Mayor and thereafter signed by the Treasurer-Collector. After preparing
checks for the payment of claims, he shall record them in proper books of
account and thereafter mail the checks to the claimants.