[HISTORY: Adopted by the Township Committee of the Township of Pennsauken 2-13-1987 by Ord. No. 87-4; amended in its entirety at time of adoption of Code (see Ch. 1, General Provisions, Art. I). Subsequent amendments noted where applicable.]
Unless otherwise provided for elsewhere in this chapter, the following procedure is established for the payment of claims made to the Township of Pennsauken:
All claims submitted to the Township shall be on the forms prescribed by the Township. The claim submitted on the prescribed form shall first be transmitted to the department from which the claim was originated to be executed by the department head. The signature of the department head shall certify that the goods or services ordered have been received to his or her satisfaction.
The claim on the prescribed form will then be transmitted to the Municipal Finance Officer for his or her execution. The Municipal Finance Officer's signature shall certify that the claim is a proper claim as provided for in the municipal budget and also that adjustments made to the claim are proper.
The claim on the prescribed form will then be transmitted to the Municipal Administrator for his or her execution. The Municipal Administrator's signature shall certify and confirm that the claim is proper as provided for in the municipal budget and that any deviations from the budget have been approved by him or her and are as prescribed by law.
The claim on the prescribed form will then be transmitted to the member of the Township Committee who has been directed by the Mayor to be the Committee person in charge of the department in which the claim originated. The Township Committee person's signature certifies that he or she is aware of the claim and is rendering final approval of the claim.
Upon the receipt of a claim on the form prescribed by the Township which has been fully executed in the aforestated manner, the Municipal Finance Officer is then authorized to include that claim on the next available bill list for presentation to the governing body of the Township of Pennsauken at the next available public meeting for its approval.
Notwithstanding the procedure stated in § 20-1 described herein, the following categories of claims are hereby exempted from that procedure: refunds authorized by resolutions, bank disbursements, insurance disbursements, miscellaneous allowances, tax disbursements, pension disbursements, utility disbursements, petty cash disbursements and postmaster, public assistance and monthly contractual disbursements.
The Municipal Finance Officer is hereby authorized and is designated as the certifying and approval officer of the claims described in Subsection A above and will make payment on checks drawn on the municipality to be signed by the Mayor, the Township Clerk and countersigned by the Treasurer, or their respective designees, in a timely fashion without the benefit of the governing body's approval.
The Municipal Finance Officer, acting in his or her capacity as the certifying and approval officer of the aforestated claims, shall prepare and execute a certification that there exists proper and sufficient appropriations for their payment, that he or she has determined that there is a legal authority for the payment and that he or she is satisfied that the goods or services ordered have been received. Said certification shall be affixed to the claims for payment.
The Municipal Finance Officer, in his or her capacity as the certifying and approval officer, is further authorized to pay claims not enumerated above where the payment of such claims would afford the Township the advantage of a discount and, in his or her discretion, the prompt payment of that claim would afford the municipality a positive cash advantage.