[HISTORY: Adopted by the Township Council of the Township of River Vale 5-17-1979 by Ord. No. 0-11-79 (Ch. 22A of the 1967 Code). Amendments noted where applicable.]
GENERAL REFERENCES
Department of Administration and Finance — See Ch. 3, Art. IV.
[Added 6-28-1984 by Ord. No. 0-9-84]
A. 
The Township Treasurer shall provide for a method of prior approval of all purchase requisitions submitted by any department, before any purchase requisition is approved by the Business Administrator. This method shall provide for the certification of funds being available in the particular line item account maintained by the Treasurer, and the encumbering of such account at the time the purchase order is issued, so that a current balance in the other expense line item is maintained at all times. Only emergency purchases and specified charge accounts, specifically approved in writing by the Business Administrator, are to be made without first encumbering funds.
B. 
In the event any department head shall fail to follow the procedures set forth hereinabove, purchase orders shall not be issued and/or paid. All Township purchase orders shall bear notice of this section.
No bill, claim or demand against the Township shall be paid until it shall have been approved by resolution of the Township Council, except in the case of special necessity, as determined by the Business Administrator.
No bill, claim or demand against the Township shall be presented to the Township Council for approval unless it shall contain or have appended thereto:
A. 
A detailed statement of items and the particulars thereof.
B. 
A certification of the party making claim that it is a correct statement.
C. 
A certification of the appropriate Township official having personal knowledge of the facts that the goods have been duly and properly received or the services have been duly and properly rendered.
D. 
A certification of the Treasurer, as certifying and approval officer, that there exist proper and sufficient appropriations and legal authority for payment.
By no later than the Friday preceding the regular monthly meeting of the Township Council, the Treasurer shall have prepared and provided to each member of the Township Council and to the Mayor, and posted at the Township offices, a detailed listing of all bills, claims or demands which are to be presented for approval pursuant hereto. Such listing shall be of sufficient detail as to provide for proper identification of each bill, claim or demand set forth therein, and the documentation required by the provisions hereof shall be available for public inspection during regular business hours of the Township offices. Copies of such listing shall also be made available to the public at each regular meeting of the Township Council.[1]
[1]
Editor’s Note: Ord. No. 161-2006, adopted 7-24-2006 and subsequently repealed on 1-22-2007 by Ord. No. 174-2007, added provisions to this chapter pertaining to the awarding of contracts to certain campaign contributors.