[HISTORY: Adopted by the Mayor and Council of the Borough of Tuckerton 2-16-1970 by Ord. No. 1-1970. Amendments noted where applicable.]
Any person claiming payment from the municipality shall present a detailed bill of demand (N.J.S.A. 40A:5-16) to the Municipal Clerk, duly certified or, in the alternative, supported by an affidavit of the claimant.
It shall be the duty of the Clerk to see that the signature of the officer or employee, who has been duly designated by the local unit to certify that the materials have been received by or the services rendered to the local unit, appears on every claim (N.J.S.A. 40A:5-16).
Claims shall then be presented to the chairman of the committee responsible for the placing of the order who, if satisfied the claims are proper, shall approve the same. After such approval is given, the chairman shall file the claims with the Municipal Clerk, who shall then present these claims to the governing body for formal approval at a regular meeting.
Where the Mayor does not approve claims prior to the time they are presented to the governing body for approval, it shall be his duty to incorporate in the official minutes, by signing the approving resolution or by approving the schedule of claims approved by the governing body, that he has examined the same and has officially approved the same for payment.
Claims shall be considered by the governing body which shall approve the same, except that said governing body may reject any claim presented to it stating the reason for such rejection. Any disapproved claim shall be referred back to the Municipal Clerk with such instructions as the governing body may give at the time of disapproval.
It shall be the duty of the Municipal Clerk to record all claims in the official minutes indicating that the governing body has by formal action approved the same with appropriate record as to any claims disapproved or rejected.
It shall be the duty of the Municipal Clerk, or such other officer designated by resolution of the governing body, to indicate on said claims that they have been approved for payment, with the date of approval thereof noted on the claim.
After the Clerk has certified that the claims have been approved, he shall turn the same over to the Treasurer or other chief financial officer, who shall forthwith prepare the necessary checks for the payment thereof, which said checks shall be signed by the Mayor or President of Council and the Municipal Clerk and thereafter countersigned by the Treasurer or other chief financial officer. After preparing checks for the payment of claims, he shall record them in proper books of account and thereafter mail or otherwise distribute the checks to the claimants.
In the case of payrolls, the appropriate department heads, or such officer or employee as may be designated by resolution of the governing body, shall prepare the necessary payrolls for all employees, which payrolls shall be duly certified by the person authorized to certify that the services have been rendered and the amount specified is in fact due and owing to the employee or employees. Said payroll shall then be approved by the department head responsible therefor and presented to the governing body for approval and, after approval, shall be paid in due course.
In the case of reimbursement for actual and necessary traveling expenses, itemized claims, supported by receipts where available, should be presented in order to obtain reimbursement for expenses incurred by local officials where authorized to travel by the municipality.