[HISTORY: Adopted by the Board of Trustees of the Village of Phoenix as indicated in article histories. Amendments noted where applicable.]
[Adopted 10-1-1974 (Ch. 3A of the 1993 Code)]
The Village Board of the Village of Phoenix, New York, does hereby make the records of such village accessible to the public in all and sundry areas other than those specifically exempt by statute or which would be an unwarranted invasion of personal privacy.
More particularly, the following kinds of records are designated within the public domain and are available to the public upon application therefor and upon the terms, time, place and conditions hereinafter set forth:
Final opinions made by the Village Board in the adjudication of such matters as, by the Village Law or other applicable statutes of the State of New York, fall within its jurisdiction.
Statements of policy and interpretation adopted by the Village Board, including any documents, memoranda, data or other material constituting statistical or factual tabulations which led to the formulation thereof.
Minutes of all regular and special meetings of the Village Board and annual and special elections or public hearings of the qualified voters of said village.
Internal and external audits and statistical or factual tabulations.
Administrative manuals and instructions to all appointive and engaged personnel and employees that affect members of the public.
The name, address, title and salary or compensation of every administrator, supervisor and/or other personnel.
Final determinations by resolution, motion or otherwise and any dissenting opinions of the members of the Village Board.
Any other files, records, papers or documents required by any other provision of law to be made available for public inspection and copying.
Records of the Police Department, except on such matters as are confidentially disclosed or information which would result in an unwarranted invasion of privacy if disclosed.
The records and data and information referred to above shall be available to the public at the Village Offices in the Sweet Memorial Building, Main Street, Phoenix, New York, during normal business hours in each and every week upon application made to the Village Clerk.
In the event that applicants for copies of sundry records, data and information make request that true copies thereof be furnished by said village, such applicants shall deposit and pay to the village a fee/charge of $0.25 per eight-by-eleven-inch page of copy required or requested to be made to accommodate such application for records, data and/or information.
[Adopted at time of adoption of Code (see Ch. 1, General Provisions, Art. I)]
Records Retention and Disposition Schedule MU-1, issued pursuant to Article 57-A of the Arts and Cultural Affairs Law and containing legal minimum retention periods for municipal government records, is hereby adopted for use by all municipal officers in disposing of municipal government records listed therein.
In accordance with Article 57-A:
Only those records will be disposed of that are described in Records Retention and Disposition Schedule MU-1 after they have met the minimum retention period prescribed therein.
Only those records will be disposed of that do not have sufficient administrative, fiscal, legal or historical value to merit retention beyond established time periods.