Borough of Washington, NJ
Warren County
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Table of Contents
Table of Contents
[HISTORY: Adopted by the Mayor and Council of the Borough of Washington 11-10-1968. Amendments noted where applicable.]
Administration of government — See Ch. 3.
Salaries and compensation — See Ch. 17.
Any firm, business, person or persons claiming payment from the municipality shall present a detailed bill or voucher of demand to the Borough Clerk, supported by an affidavit of the claimant.
The Borough Clerk shall verify the approval of the officer or employee who received the material or services rendered on every claim and require his signature thereto on a receiving slip.
Claims so verified shall then be presented to the Borough Manager, who, if satisfied that the claims are proper, shall cause a list of the same to be presented to Borough Council for approval at its next regular meeting. Such schedule of claims shall be made available to each Councilman at least 36 hours before formal consideration.
Claims or vouchers shall be considered by the Council, which shall approve the same, except it may reject any claim presented, stating the reason for such rejection. Any disapproved claims shall be referred back to the Borough Clerk with such instructions as the Council may give at time of disapproval.
After approval by the Council, the Mayor shall sign the approved schedule of claims, signifying by his signature that they were approved as shown and retaining veto powers under existing Borough laws until January 1, 1969.
The Borough Clerk shall record all approved claims in an official register, indicating date of approval of Borough Council.
[Amended 12-4-1968]
After the Clerk has certified that the claims have been approved, he shall turn same over to the Treasurer, who shall cause the necessary checks or warrants to be prepared for payment thereof. Said checks shall be signed by the Mayor, or Deputy Mayor in his absence, and the Clerk, or Treasurer in his absence. At least two signatures shall appear on every check.
The Treasurer shall cause the payments to be recorded in proper accounts of the municipality and thereafter mail or otherwise distribute them to the claimants.
Any check rendered which is outstanding beyond two years from date of check shall be canceled and a stop payment order issued to the depository holding said funds.
There is hereby created a payroll account in which to deposit proper sums for disbursement of the authorized payrolls; also a payroll deduction account in which to deposit proper sums and for disbursement of authorized payroll deduction claims.
The Treasurer shall cause to be prepared all necessary payrolls in accordance with the annual Salary and Wage Ordinance, presenting same to the Borough Clerk, who shall duly certify that the amount is due to the employees so listed on the payroll schedule.
The Treasurer shall keep proper payroll records in accordance with state and federal regulations. Payroll totals shall be reported to the Council at least monthly, but sums due and payable may be disbursed as they become due or as directed by resolution of Council. All checks drawn on the payroll account shall be signed by not less than two officers as prescribed in § 7-7.[1]
Editor's Note: See Ch. 17, Salaries and Compensation.