Grant County, WI
 
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Table of Contents
Table of Contents
[HISTORY: Adopted by the Board of Supervisors of Grant County as indicated in article histories. Amendments noted where applicable.]
[Adopted 10-6-2009 by Ord. No. 54[1]]
[1]
Editor's Note: This ordinance also repealed former Art. I, Charges for Public Records Requests, adopted 3-16-1999 by Ord. No. 36.
A. 
The following charges shall be assessed for public records requests where a set fee schedule has not already been specifically established for the requested documents by the Wisconsin Statutes or the Wisconsin Administrative Code, except as outlined in § 63-1.5, Fee schedule established for land information records and/or data:
[Amended 12-20-2016]
Fees to be Charged
1.
Fees for photocopies
$0.25 per page per side plus any mailing or shipping charges.
2.
Computer printouts onto paper of documents other than information from tax assessment rolls, parcel maps, aerial photos, or aerial maps
$0.35 per page plus any mailing or shipping charges.
3.
Computer printouts onto paper of tax assessment roll or printouts of information onto paper from the tax assessment rolls where the project takes one hour or more
$50 for the first hour and $6 per hour for each hour thereafter that it takes to produce the requested documents. Plus the requestor is also to furnish any computer labels and any other special supplies needed to meet the records request if the requestor does not want the printouts from the tax assessment roll or printout of information from the tax assessment roll to be on standard green and white computer paper. Requestor shall also pay Grant County for shipping and mailing charges to send the requestor the information.
4.
Copies of portions of the tax assessment rolls or printouts of information from the tax assessment rolls taking less than one hour
The requestor shall be charged $0.35 per page. Requestor shall also pay for any computer labels or computer supplies needed to meet the request if the requestor does not want the printout on standard green and white computer paper. For computer records, the requestor shall also be responsible for paying any mailing or shipping charges.
5.
Computer printouts onto paper of aerial photos, aerial maps, or parcel maps
$0.01 per square inch for each aerial photo map or parcel map. The requestor shall also be responsible for paying mailing or shipping charges.
6.
Requests to run off of the computer and onto disks (and not onto paper) copies of tax assessment rolls, aerial photos, aerial maps, parcel maps, or any other documents
$1 for every minute that it takes to produce the requested documents. Plus, the requestor shall pay an additional $1 for every disk used to meet the requestor's request to reimburse Grant County for the cost of purchasing the disks to satisfy the request. Furthermore, the requestor shall also be responsible for paying any mailing and shipping charges. Computer information shall not be run on disks provided by the requestor as this would pose a risk to Grant County computers developing a computer virus. If the requestor's computer system is not compatible with the computer system of the Grant County office furnishing the records request, the requestor shall be responsible for purchasing any needed computer programs, software, or other equipment to be installed in the requestor's own computer so that requestor's computer can read the information supplied by the Grant County office by putting the records request onto the disk. The County department processing the records request shall only use the size of disk typically used by the County office and shall not be expected to put the requested information on a disk of a different size.
7.
Fee for locating a record where the labor costs of locating a record or records requested in a in a public records request exceed $50 or more
$15 per hour for each employee used to locate the record or records requested public records request. This fee shall only be charged if the labor costs of locating the record is $50 or more. The requestor must also pay for the copying charges at the rate of $0.25 per page per side in addition to the labor charge fee. This labor fee does not apply to requests for computer printouts of tax assessment rolls or aerial photos, aerial maps, or parcel maps, which documents are subject to the fees set forth in paragraphs numbered 3, 4 and 5 above.
B. 
Certain County records are exempt from public records requests under state and federal law and this article does not authorize the furnishing of exempt records.
C. 
A County department may require prepayment by a requestor of any fee or fees imposed under this article if the total fee exceeds $5.
D. 
The above fee schedule does not apply to obtaining records from County offices where a Wisconsin Statute or a Wisconsin Administrative Code provision specifically sets a fee for the specific requested documents.
E. 
The above fees shall be charged for public records requests made by anyone, including but not limited to members of the public and attorneys. This article also applies to public requests made by County employees where the record request was not authorized by the department head employing the employee who makes the request for the records. The fee does not apply to County board members who make requests for records.
[Added 12-20-2016]
A. 
Digital GIS data.
Data Set
Format
Fee
Countywide
Per Section
2015 orthophotography
MrSID
No charge
$50
TIFF
No charge
$50
LiDAR Data
Bare Earth
Shapefile
No charge
$50
LAS
No charge
$50
Point cloud
Shapefile
No charge
$50
LAS
No charge
$50
2' contours
Shapefile
No charge
$50
DWG
No charge
$50
Countywide DEM
ESRI grid
No charge
$50
County-Maintained Data
Complete set
File geodatabase
No charge
Not available
Individual feature class
Shapefile
No charge
$50
Feature classes include: hydrology, roads/ROWs, PLSS lines, civil boundaries, school districts, parcel boundaries, and others.
B. 
Hard copy maps.
Map Size
Fee
Letter (8.5" x 11"), Legal (11" x 14"), Ledger (11" x 17")
$5/print
Arch C. (18" x 24")
$15/print
Arch D. (24" x 24")
$30/print
Arch E. (36" x 48")
$50/print
*Black and white line plots will be charged at half price (survey plots, etc.).
**Custom sizes available upon request and will be charged at $.035/in2.
Rush orders that require County staff will be charged an additional labor rate of $80/hour incurred at fifteen-minute increments after the minimum first hour of work.
C. 
Special projects. The Grant County Land Information staff promotes the use of GIS throughout the County and Southwestern Wisconsin. Grant County staff is willing to provide GIS support as a service to local businesses and organizations. These projects will be conducted as staff availability allows and priority shall be given to County needs at all times. Fees for special projects will be dependent upon the scope and complexity of each individual request. Please contact the Land Information Office for more information.
D. 
All fees listed are subject to change.
[Adopted 10-2-2001 by Ord. No. 41]
The following records maintained by Grant County departments shall be kept for the following minimum retention periods. Records listed in the "General" column apply to all Grant County departments that have such record.
Record
Record
Retention Period
Authority
Waiver
A) General
Canceled checks and bank statements
7 years
§ 59.52, Wis. Stats.
Waived
Contracts, leases and agreements
7 years after the last effective day thereof
§ 59.52, Wis. Stats.
Waived
Notices of taking bids, bids and bid documents
7 years after the last effective day thereof
§ 59.52, Wis. Stats.
Waived
Payment vouchers and disbursements
7 years
Waived
Deeds, abstracts and title policies of County property
Permanent
N/A
Bond records
30 years after the bond issue expires or after payment of all bonds, whichever is later
PRFB rule
Waived
Inventory and equipment records
Until superseded
Waived
Budgets
7 years
Waived
Receipts and related records
7 years
Waived
Accounts payable and invoices
7 years
Waived
Financial journals
7 years
Notify
Construction plans, as-built tracings and blueprints
Life of structure
Notify
Warranty records
Life of product or end of warranty, whichever comes first
Waived
Tape recordings of meetings
90 days after minutes approved and published
Waived
Accounts receivable
7 years
Waived
Performance bonds
7 years after completion of contract
Waived
Workers' compensation claim documents
12 years after closure
Waived
Liability claim documents
12 years after closure
Waived
B) Register of Deeds
Plats and Assessor's plats
Permanent
§ 59.43, Wis. Stats.
N/A
Certified surveys and plats of survey
Deeds, conveyances of real estate, mortgages, maps, records relating to real estate and indexes of same
Permanent
§ 59.43, Wis. Stats.
N/A
Marriage, death and birth certificates
Permanent
§ 59.43, Wis. Stats.
N/A
Military records
Permanent
§ 59.43, Wis. Stats.
N/A
Records relating to organization of corporations, associations and banks and amendments thereto and indexes and records relating to corporations
Permanent
§ 59.43, Wis. Stats.
N/A
Lien records and security interest records and financing statement records
Permanent
§ 59.43, Wis. Stats.
N/A
Marital property records
Permanent
§ 59.43, Wis. Stats.
N/A
Statement of claim records and indexes
Permanent
§ 59.43, Wis. Stats.
N/A
Chattel documents
Permanent
§ 59.43, Wis. Stats.
N/A
Waste facility records
Permanent
§ 59.43, Wis. Stats.
N/A
Bulkhead records
Permanent
§ 30.11, Wis. Stats.
N/A
Certificate of execution and sale of real estate
Permanent
N/A
Index of records
Permanent
N/A
National Area Heritage records
Permanent
§ 23.29, Wis. Stats.
N/A
Annexation records
Permanent
§ 66.0217 et seq., Wis. Stats.
N/A
Family law documents which affect real estate
Permanent
§ 767.255, Wis. Stats.
N/A
Guardianship/
conservator appointment records
Permanent
§ 786.01 et seq., Wis. Stats.
N/A
Authorizations to execute conveyances
Permanent
N/A
Partnership records
Permanent
§ 178.39, Wis. Stats.
N/A
Cemetery association records and cemetery plats and records
Permanent
§ 157.062 et seq., Wis. Stats.
N/A
Census schedules
Permanent
N/A
Condemnation records
Permanent
§ 32.06 et seq., Wis. Stats.
N/A
Real estate records
Permanent
N/A
Certificates of conversion and reorganization
Permanent
Ch. 215, Wis. Stats.
N/A
Certificate of authorization to exercise fiduciary powers
Permanent
N/A
City certificate as to Official Map
Permanent
§ 62.23, Wis. Stats.
N/A
Condominium records
Permanent
§ 703.07, Wis. Stats.
N/A
Cooperative records
Permanent
§ 185.05 et seq., Wis. Stats.
N/A
Estate records regarding real estate
Permanent
§ 867.05 et seq., Wis. Stats.
N/A
Armed Forces discharge records
Permanent
§ 45.21, Wis. Stats.
N/A
Drainage records
Permanent
§ 88.34 et seq., Wis. Stats.
N/A
Credit union records
Permanent
§ 186.35 et seq., Wis. Stats.
N/A
Corporate names, merger, dissolution and consolidation records
Permanent
§ 180.0122 et seq., Wis. Stats.
N/A
Declaration of trust records
Permanent
N/A
Leases
Permanent
N/A
Farmland preservation agreement records
Permanent
§ 91.13 et seq., Wis. Stats.
N/A
Highway records
Permanent
§ 83.025 et seq., Wis. Stats.
N/A
Grantor/grantee index
Permanent
N/A
Forest land records and forest crop land records
Permanent
§ 77.82 et seq., Wis. Stats.
N/A
Federal tax lien, notices and certificates, and foreclosure records
Permanent
§ 779.97, Wis. Stats.
N/A
Surveys conducted to erect monuments
Permanent
§ 60.84, Wis. Stats.
N/A
Mineral records and mining records
Permanent
§ 706.055, Wis. Stats.
N/A
Lis pendens
Permanent
§ 840.10, Wis. Stats.
N/A
Levy and execution records
Permanent
§ 815.195, Wis. Stats.
N/A
Land patents
Permanent
N/A
Judgments
Permanent
N/A
Inland lake protection records
Permanent
§ 33.265, Wis. Stats.
N/A
Ice Age Trail records
Permanent
§ 23.293, Wis. Stats.
N/A
Name change records
Permanent
§ 786.36, Wis. Stats.
N/A
Powers of attorney
Permanent
N/A
Public land notices
Permanent
§ 840.11 et seq., Wis. Stats.
N/A
Railroad records
Permanent
§ 190.11 et seq., Wis. Stats.
N/A
Records relating to plat maps
Permanent
§ 236.02 et seq., Wis. Stats.
N/A
Proof of age
Permanent
§ 889.28 et seq., Wis. Stats.
N/A
Rental unit records
Permanent
§ 101.122, Wis. Stats.
N/A
Affidavits of publication of sale
Permanent
§ 985.12, Wis. Stats.
N/A
Savings bank incorporation records
Permanent
§ 214.25 et seq., Wis. Stats.
N/A
School district records
Permanent
§ 117.05 et seq., Wis. Stats.
N/A
Solar access records
Permanent
§ 66.0403, Wis. Stats.
N/A
Releases and satisfactions
Permanent
Sewer records and sanitation records
Permanent
§ 32.05 et seq., Wis. Stats.
N/A
Writs of attachment records
Permanent
§ 59.43 et seq., Wis. Stats.
N/A
Solid waste records
Permanent
N/A
Divorce, annulment and other vital records
Permanent
§ 69.07 et seq., Wis. Stats.
N/A
Woodland tax records
Permanent
§ 77.16, Wis. Stats.
N/A
Village and town records
Permanent
§ 61.187 et seq., Wis. Stats.
N/A
Trust records
Permanent
N/A
Surveyor's records
Permanent
N/A
Surety bond records
Permanent
§ 344.36, Wis. Stats.
N/A
Time share records
Permanent
§ 707.21 et seq., Wis. Stats.
N/A
Airport records
Permanent
§ 114.135 et seq., Wis. Stats.
N/A
Surplus records
Permanent
§ 560.9810(4), Wis. Stats.
N/A
Trademark records
Permanent
§ 132.04, Wis. Stats.
N/A
Raze records
Permanent
§ 66.0413, Wis. Stats.
N/A
Applications for certified copies
2 years
Waived
Cash register tapes
Current fiscal year plus 4 years
Waived
Breeding service lien records
Permanent
§ 779.49, Wis. Stats.
N/A
Bill of sale records
6 years
Waived
Notification as to veterans and orders for failure to pay tax
Permanent
§ 45.53 et seq., Wis. Stats.
N/A
Indigent defendant records
Permanent
§ 757.66, Wis. Stats.
N/A
Liquidated insurer records
7 years after close of liquidation proceedings
Ch. 645, Wis. Stats.
Waived
Municipal redevelopment plan records
Permanent
§ 66.1303 et seq., Wis. Stats.
N/A
Request for vital records
1 year
Waived
Certificates of assignment-foreign wills
Permanent
§ 868.05, Wis. Stats.
N/A
Notice of will contest
Permanent
Ch. 856, Wis. Stats.
N/A
UCC fixture financing
Until satisfied
§ 409.502 et seq., Wis. Stats.
Waived
UCC non-fixture financing statements
5 years if no continuation statement is filed; if continuation is filed, upon expiration of continuation statement
§ 409.502 et seq., Wis. Stats.
Waived
UCC statewide lien record
Permanent
§ 409.528, Wis. Stats.
N/A
C) Sheriff's Department
Sheriff's Department dockets and cash books
8 years
§ 59.27, Wis. Stats.
Notify
Criminal investigation files and evidence records
10 years after conclusion of criminal proceedings
Waived
Daily jail records
8 years
§ 59.27, Wis. Stats.
Notify
Transport records, proofs of service, correspondence, receipts, canteen records, visitor logs, jail billing and jail meal records
8 years
Waived
Incident reports
10 years
§ 59.27, Wis. Stats.
Waived
Citations
10 years
Waived
Booking sheets
Permanent
N/A
Audio tapes
120 days
Waived
Telephone logs and radio logs
8 years
Waived
Inmate files, disciplinary records, inmate medical records and Huber records
8 years after the release of the inmate from the Grant County Jail
§ 59.27, Wis. Stats.
Waived
D) County Treasurer
Tax roles
15 years
§ 59.52, Wis. Stats.
Notify
Tax receipts
15 years
§ 59.52, Wis. Stats.
Waived
All other receipts contained in the County Treasurer's office
7 years
§ 59.52, Wis. Stats.
Waived
Certified special assessment roll
After assessment collected or 7 years, whichever is longer; if roll contains forest crop acreage, must get approval of the Secretary of Revenue to destroy
Waived
Statement of new special assessments
5 years
Waived
Special assessment payment register
Until all assessments collected or 7 years, whichever is longer.
Waived
Notice of tax apportionment
3 years
§ 59.52, Wis. Stats.
Waived
Lottery card records
4 years
Waived
Bankruptcy records
7 years
Waived
Appraisals
7 years
Waived
Real estate assessments
7 years
Notify
Correspondence
3 years
Waived
Tax foreclosure records and sale records
15 years
Waived as to records after 1940; notify as to pre 1940 records
Audit letters and balancing reports
Current fiscal year plus 4 years
Waived
Illegal tax certificates that are charged back to local taxing districts
3 years after the date of charging back such certificate
§ 59.52, Wis. Stats.
Waived
E) County Clerk
Notices of tax apportionment
3 years
§ 59.52, Wis. Stats.
Waived
Bounty claims
1 year
§ 59.52, Wis. Stats.
Waived
List of officers of a municipality that are certified to the County Clerk
After the date of expiration of the term listed
§ 59.52, Wis. Stats.
Notify
Crop reports
3 years
§ 59.52, Wis. Stats.
Notify
Notices of application for the taking of tax deeds and certificates of nonoccupancy, proof of service and tax certificates
15 years
§ 59.52, Wis. Stats.
Waived
Official bonds
6 years
§ 59.52, Wis. Stats.
Waived
Claims against the County and supporting documents for claims
7 years
§ 59.52, Wis. Stats.
Waived
Insurance policies insuring the County
7 years after the last effective date thereof
§ 59.52, Wis. Stats.
Waived
Reports of town treasurers that are submitted to the Clerk on dog licenses and records of dog licenses issued
3 years
§ 59.52, Wis. Stats.
Waived
Clerk's copies of all receipts issued by the Treasurer
4 years or until being completely audited, whichever is earlier
§ 59.52, Wis. Stats.
Waived
Oaths of office
7 years
§ 59.52, Wis. Stats.
Waived
Copies of notices given by Clerk to town assessors setting out lands owned by the County and lands sold by the County
3 years
§ 59.52, Wis. Stats.
Waived
Marriage license applications and records pertaining to the applications, including ante nuptial physical examinations and test certificates, consents of parent or guardian for marriage and orders of court waiving the waiting period
10 years
§ 59.52, Wis. Stats.
Waived
Apportionment maps
Until next apportionment
PRFB rule
Waived
Audit reports
7 years
PRFB rule
Notify
Bank statements
7 years
PRFB rule
Waived
Records of appointment of County officers
7 years
PRFB rule
Waived
Legislative documents
Retain until superseded by published statutes
PRFB rule
Waived
Petitions for amendment of zoning ordinance
7 years
PRFB rule
Waived
Equalization Board proceeding records
7 years
PRFB rule
Notify
Farmland preservation agreement applications
7 years
PRFB rule
Waived
Notice of cutting forest products
7 years
PRFB rule
Waived
Statement of forfeitures
7 years
PRFB rule
Waived
Bills for court costs and fees
7 years
§ 814.22, Wis. Stats.
Waived
Writs of certiorari
7 years
PRFB rule
Waived
Ballots, applications for absentee ballots, registration forms, or other records and papers requisite to voting at any federal election, other than registration cards
22 months
§ 7.23, Wis. Stats.
Waived
Nonfederal ballots
30 days after the election
§ 7.23, Wis. Stats.
Waived
Official canvasses
10 years after the election
§ 7.23, Wis. Stats.
Waived
Any unused materials after an election and the contents of a blank ballot box after a primary
To be determined by the Clerk
§ 7.23, Wis. Stats.
Waived
Voting machine recorders- detachable
May be cleared and reactivated 14 days after any primary and 21 days after any other election; information must first be transferred to a disk or other recording medium
§ 7.23, Wis. Stats.
Waived
Absentee certificates- affidavit envelopes
90 days after date of local election and 22 months after federal election
PRFB rule
Waived
Canceled voter registration cards
4 years after cancellation
§ 7.23, Wis. Stats.
Waived
Certificate of election
7 years
PRFB rule
Waived
Financial reports
6 years after termination of registration
§ 7.23, Wis. Stats.
Waived
Financial registration statements
6 years after termination of registration
§ 7.23, Wis. Stats.
Waived
Certified list of candidates
90 days after local election and 22 months after federal election
§ 7.08, Wis. Stats.
Waived
Disks of election data
22 months after election
§ 7.23, Wis. Stats.
Waived
Election returns
90 days after local elections and 22 months after federal elections
§§ 7.23 and 7.51, Wis. Stats.
Waived
Nomination papers
90 days after election
PRFB rule
Waived
Registration and poll lists created at a nonpartisan primary or election
2 years after primary or election at which they were created, and registration and poll lists created at a partisan primary or election may be destroyed 4 years after the primary or election at which they were created
§ 7.23, Wis. Stats.
Notify for pre 1940 records. Waived as to records 1940 and after
Election notices, proofs of publication and correspondence filed in connection therewith
1 year after date of election
§§ 7.23 and 10.74, Wis. Stats.
Waived
All other materials and supplies associated with an election
90 days after election
§ 7.23, Wis. Stats.
Waived
If there is a demand for recount, notice of election contest or litigation with respect to an election, materials may be destroyed and recorders, units or compartments may be cleared only:
By the order of a judge. The Governor may by order permit the clearing of voting machine recorders on machines needed to conduct a special election prior to the time authorized unless there is a demand for recount, notice of election contest or a contest or litigation pending, or a court of record orders that the recorders not be cleared
§ 7.23, Wis. Stats.
Waived
Payroll records and reports
10 years
Waived
Garnishment records
7 years after conclusion of garnishment
Waived
Unemployment compensation records
10 years
Waived
Retirement records
8 years after end of service
Waived
Deferred comp records
8 years after end of service
Waived
Payroll tax records and reports
10 years
Waived
Time cards and attendance records
10 years
Waived
Ordinances and resolutions of County Board proceedings
Permanent
N/A
Board and committee minutes and agendas
7 years
PRFB rule
Notify
Consolidation of counties records
7 years
§ 59.08, Wis. Stats.
Waived
Court Commissioners' statement of proceedings
7 years
§ 59.64, Wis. Stats.
Waived
Detachment of farmland from city records
7 years
§ 62.075, Wis. Stats.
Waived
Payment vouchers
7 years or until audited, whichever is earlier
Waived
Publication affidavits and fee receipts
7 years except permanent as to affidavits of publication for ordinances
Waived
Reports and journal of proc.
6 years
PRFB rule
Notify
Removal from office and resignation records
7 years
§ 17.01 et seq., Wis. Stats.
Notify as to removals; waived as to resignations
School tuition claims
7 years
§ 121.77, Wis. Stats.
Waived
Town records
7 years
§ 60.05, Wis. Stats.
Notify
Statistical reports
2 years
PRFB rule
Notify
Automobile registration records
7 years
§ 341.17, Wis. Stats.
Waived
Notice of stray animals and list of dogs
2 years
§ 170.02 et seq., Wis. Stats.
Waived
Livestock claims
7 years
§ 174.11, Wis. Stats.
Waived
Hunting, fishing, trapping and other licenses and related records
3 years; fee records must be audited before destruction
§ 29.024, Wis. Stats.
Waived
Airport records
7 years
§ 114.33, Wis. Stats.
Notify
Condemnation records
7 years
§ 32.05 et seq., Wis. Stats.
Waived
County forest land records
7 years
§ 28.11, Wis. Stats.
Waived
County highway records
7 years
§ 83.08 et seq., Wis. Stats.
Waived
County improvement notice
7 years
§ 27.065, Wis. Stats.
Waived
Drainage district records
7 years
§ 88.83 et seq., Wis. Stats.
Waived
District protection records
7 years
§ 33.32 et seq., Wis. Stats.
Waived
County Park Commissioner appointments
7 years
§ 27.02, Wis. Stats.
Waived
County park/parkway records
7 years
§ 27.065, Wis. Stats.
Waived
Town highway petitions for repairs, appropriations and appeals
7 years
§ 82.08 et seq., Wis. Stats.
Waived
Flood works records
7 years
§ 87.04 et seq., Wis. Stats.
Waived
Highway and street records
7 years
§ 86.302 et seq., Wis. Stats.
Notify as to pre 1930; waived as to post 1930 records
Records of leasing of land under U.S. flood control
7 years
§ 24.39, Wis. Stats.
Waived
Resolutions to redefine metro sewage boundaries
7 years
§ 200.21, Wis. Stats.
Waived
Petitions and protests regarding zoning changes
7 years
§ 59.69, Wis. Stats.
Waived
Petitions and objections regarding public land, inland lake protection and rehab. district
7 years
§ 33.26 et seq., Wis. Stats.
Notify
Municipal power and water district records
7 years
§ 198.03 et seq., Wis. Stats.
Waived
Aid: administration of a record of disbursements
7 years
§ 45.14(2), Wis. Stats.
Waived
Annual report of trustees
7 years
§ 46.18(10), Wis. Stats.
Waived
Audit by State Department of Health and Family Services and administrative review of general relief policy
7 years
§ 46.206, Wis. Stats.
Waived
Audits of claim against County
7 years
§ 46.18, Wis. Stats.
Waived
Bonds furnished by conservator of county hospital patient or county home resident or guardian for mentally ill patient
7 years
§ 880.295(1), Wis. Stats.
Waived
Clerk of court for juvenile matters: appointment of
7 years
§ 48.04, Wis. Stats.
Waived
Power of attorney for health care instrument forms
7 years
§ 155.30(3), Wis. Stats.
Waived
Soldiers graves: record for the care of
7 years
§ 45.185(2), Wis. Stats.
Waived
Veterans burials and record of financial assistance
7 years
§ 45.17, Wis. Stats.
Waived
Veterans Service Commission: individual member's surety bond
7 years
§ 45.12(2), Wis. Stats.
Waived
Living will forms
7 years
§ 154.03(2), Wis. Stats.
Waived
Correspondence
3 years
Waived
Illegal tax certificates charged back to local tax districts
3 years after charging back
§ 59.52, Wis. Stats.
Waived
Local assessors: reports detailing the work of
7 years
§ 73.06(5), Wis. Stats.
Waived
Receipts
7 years
Waived
Clerks copy of service of notice of owner of record of original title
7 years
§ 75.28(2), Wis. Stats.
Waived
Tax Appeal Commission: appeals to
7 years
§ 70.64(6), Wis. Stats.
Waived
Tax Appeals Commission: notice of hearing
7 years
§ 70.64(4), Wis. Stats.
Waived
Clerk's copy of tax deeds
7 years
§ 75.16, Wis. Stats.
Waived
Tax deeds: cancellation of
7 years
§ 75.23, Wis. Stats.
Waived
Clerk's copy of tax receipts
15 years
§ 59.52, Wis. Stats.
Waived
Taxes levied on taxable property: statement of
7 years
§ 69.62, Wis. Stats.
Waived
Woodland tax law: copy of DNR action request to place under law
7 years
§ 77.16(9), Wis. Stats.
Waived
Grant records
7 years after expiration of the grant agreement
Waived
Inventory lists and personal property records
7 years after disposal of property
Waived
Fiscal records
7 years
Notify
F) Zoning Department
Certified surveys, code compliance inspection reports, Board of Adjustment records and real estate records
Permanent
N/A
Zoning permits, applications and variance records
Permanent
N/A
G) Emergency Government
Emergency government grant records
7 years after expiration of grant agreement
Waived
Emergency response records
7 years
Waived
Management plans, operations plans and facility plans
Until updated
Waived
H) Clerk of Courts
Civil case files
20 years after entry of final order
SCR 72.01
Notify
History and index of civil court proceedings
20 years after entry of final order
SCR 72.01
Notify
Civil minute records
20 years after entry of final order
SCR 72.01
Notify
Liens for services performed or materials provided
Until satisfaction, expiration or entry of judgment, whichever occurs first
SCR 72.01
Waived
Construction liens
2 years after the date of filing if no action is brought and no summons or complaint is filed
SCR 72.01
Waived
Condominium liens
3 years after the date of filing if no action is brought to foreclose lien
SCR 72.01
Waived
Delinquent tax liens and delinquent unemployment compensation payments that have the effect of a final judgment
20 years after final docket entry
SCR 72.01
Waived
Judgment dockets
20 years after final docket entry
SCR 72.01
Waived
Small claims case files
20 years after entry of final order for contested cases, stipulated dismissals and default judgments; 1 year from date of filing for dismissed cases
SCR 72.01
Waived
Small claims history and index of proceedings kept in book or card form
20 years after entry of final order for contested cases, stipulated dismissals and default judgments; 1 year from date of filing for dismissed cases
SCR 72.01
Waived
Small claims minute records
20 years after entry of final order for contested cases, stipulated dismissals and default judgments; 1 year from date of filing for dismissed cases
SCR 72.01
Waived
Family case files
30 years after entry of judgment of divorce or entry of final order, except that after 30 years, for any case file for which support or maintenance payments are continuing to be made, 7 years after final payment or after order terminating maintenance is filed
SCR 72.01
Notify
History and index of Family Court proceedings kept in books, cards, electronic or optical format
30 years after entry of judgment of divorce or entry of final order, except that after 30 years, for any case file for which support or maintenance payments are continuing to be made, 7 years after final payment or after order terminating maintenance is filed
SCR 72.01
Notify
Family court minute records
30 years after entry of judgment of divorce or entry of final order, except that after 30 years, for any case file for which support or maintenance payments are continuing to be made, 7 years after final payment or after order terminating maintenance is filed
SCR 72.01
Notify
Records of family maintenance and child support payments previously received by the Clerk of Circuit Court
30 years after entry of judgment of divorce or entry of final order, except that after 30 years, for any case file for which support or maintenance payments are continuing to be made, 7 years after final payment or after order terminating maintenance is filed
SCR 72.01
Waived
Felony case files and Chapter 980 commitment files
50 years after entry of final judgment; for Class A felonies 75 years after final judgment
SCR 72.01
Notify
History and index of felony criminal proceedings kept in books, cards, electronic or optical format
50 years after entry of final judgment; for Class A felonies 75 years after final judgment
SCR 72.01
Notify
Felony minute records
50 years after entry of final judgment; for Class A felonies 75 years after final judgment
SCR 72.01
Notify
Misdemeanor case files including criminal traffic offenses
20 years after entry of final judgment
SCR 72.01
Waived
History and index of misdemeanor offenses including criminal traffic offenses kept in book or card form
20 years after entry of final judgment
SCR 72.01
Waived
Misdemeanor minute records including criminal traffic minute records
20 years after entry of final judgment
SCR 72.01
Waived
Receipts, canceled checks and bank statements
7 years after issuance
SCR 72.01
Waived
Traffic forfeiture, conservation forfeiture and ordinance violation case files
5 years after entry of final judgment
SCR 72.01
Waived
History and index of traffic forfeitures, conservation forfeitures and ordinance violation proceedings kept in books, cards, electronic or optical form
5 years after entry of final judgment
SCR 72.01
Waived
Traffic forfeiture, conservation forfeiture and ordinance violation minute records
5 years after entry of final judgment
SCR 72.01
Waived
Records of John Doe proceedings
50 years after the date of final proceedings; for cases involving the investigation of Class A felonies, 75 years after date of final proceedings
SCR 72.01
Notify
Search warrants
75 years after filing with the court unless filed with a case file
SCR 72.01
Waived
Records of Grand Jury proceedings
50 years after date of final proceeding; for cases involving the investigation of Class A Felonies, 75 years after date of final proceedings
SCR 72.01
Notify
Case exhibits
1 year after time for appeal has expired provided that return of the exhibit has been offered to the proffering party
SCR 72.01
Waived
Court reporter notes
10 years after hearing
SCR 72.01
Waived
Inquest records
Delivered to coroner or medical examiner
SCR 72.01
N/A
Correspondence
3 years
Waived
Incarcerated person records in files containing prisoner litigation correspondence, pleadings and other documents, usually a writ of habeas corpus or certiorari, that are kept in group files until they are reviewed by a judge to determine if the action can be filed without payment of filing fees and court costs
5 years after date of submission; if the action meets filing criteria as a civil action, it becomes a civil case and is retained in accordance with schedule above
SCR 72.01
Waived
Certificate of payment by court
7 years after filing
SCR 72.01
Waived
Jury payroll records
7 years
SCR 72.01
Waived
Juror questionnaire, jury array and records of jurors
4 years after panel service
SCR 72.01
Waived as to questionnaire and array; notify as to jury records
Minister's credentials
20 years after filing
SCR 72.01
Notify
Notary public appointments
Upon expiration of term
SCR 72.01
Waived
Oaths of office filed with the Clerk of Circuit Court
7 years after expiration of term
SCR 72.01
Waived
Register of officials filed with the Clerk of Circuit Court
2 years after expiration of term
SCR 72.01
Notify
Naturalization records
Permanent
SCR 72.01
N/A
Records no longer created, utilized or maintained by court
20 years after modification, repeal, amendment or suppression
SCR 72.01
Notify
I) Register in Probate
Juvenile Court search warrants
15 years after filing with the Court unless filed with a case file
SCR 72.01
Waived
Estate case files
75 years after entry of final judgment or order discharging personal representative or trustee
SCR 72.01
Notify
History and index of probate proceedings kept in book or card form
75 years after entry of final judgment or order discharging personal representative or trustee
SCR 72.01
Notify
Probate minute records
75 years after entry of final judgment or order discharging personal representative or trustee
SCR 72.01
Waived
Guardianship case files
7 years after termination of guardianship
SCR 72.01
Waived
History and index of guardianship proceedings kept in book or card form
7 years after termination of guardianship
SCR 72.01
Waived
Receipts for money received
7 years after issuance
SCR 72.01
Waived
Deposit slips, bank statements and canceled checks
7 years
SCR 72.01
Waived
Guardianship minute records
7 years after termination of guardianship
SCR 72.01
Waived
Wills deposited for safekeeping
100 years after filing
SCR 72.01
Notify
Wills not admitted into probate
100 years after filing
SCR 72.01
Notify
Index of wills deposited or delivered prior to probate
100 years after final entry
SCR 72.01
Notify
Mental health case files
10 years after entry of final order of commitment or extension
SCR 72.01
Waived
History and index of mental health proceedings kept in book or card form
10 years after entry of final order of commitment or extension
SCR 72.01
Waived
Mental health minute records
10 years after entry of final order of commitment or extension
SCR 72.01
Waived
Juvenile delinquency, juveniles in need of protection and services and children in need of protection and services case files
4 years after the 18th birthday of a juvenile or child; 8 years after the 18th birthday of the juvenile or child if he or she was adjudicated delinquent for committing an act punishable as a Class A or Class B Felony if committed by an adult
SCR 72.01
Waived
Case exhibits
1 year after appeal has expired provided that return of the exhibit has been offered to the proffering party
SCR 72.01
Waived
Juvenile minute records
4 years after the 18th birthday of a juvenile or child; 8 years after the 18th birthday of the juvenile or child if he or she was adjudicated delinquent for committing an act punishable as a Class A or Class B Felony if committed by an adult
SCR 72.01
Waived
Termination of parental rights and adoption case files
Permanent
SCR 72.01
N/A
History and index of juvenile court proceedings kept in books, cards, electronic or optical form
4 years after the 18th birthday of a juvenile or child; 8 years after the 18th birthday of the juvenile or child if he or she was adjudicated delinquent for committing an act punishable as a Class A or Class B Felony if committed by an adult
SCR 72.01
Waived
Certificates of payment by court
7 years
SCR 72.01
Waived
Jury payroll records
7 years
SCR 72.01
Waived
Court reporter notes
10 years after hearing
SCR 72.01
Waived
Correspondence
3 years
SCR 72.01
Waived
Juror questionnaires, jury array and record of jurors
4 years after panel service
SCR 72.01
Waived as to questionnaire and array; notify as to jury records
J) Veterans Office
Regulations
Until superseded
Waived
Military separation records of veterans
Permanent
N/A
News releases and annual reports
7 years
Waived
Grave registration files
Permanent
N/A
Veterans' benefit case files
2 years after death
Waived
Wisconsin Department of Veterans Affairs bulletins
Until superseded
Waived
Correspondence
3 years
Waived
K) Highway Department
Permits
Permanent
N/A
Accident reports
10 years
Waived
Insurance reports
7 years
Waived
Vehicle maintenance records
Life of vehicle
Waived
Annual reports
7 years
Waived
Bridge inspection reports
Life of bridge
Waived
Road sign records
Until superseded
Waived
Daily work assignments
7 years
Waived
Plans
Life of road/bridge
Waived
Log of roads
Until superseded
Waived
Material safety data records
7 years
Waived
Equipment inventory records
Until superseded
Waived
Gas records
Current fiscal year plus 4 years
Waived
Work orders
7 years from completion
Waived
Correspondence
3 years
Waived
Receipts and statements
7 years
Waived
Easement, right-of-way records and acquisition records
Permanent
N/A
Records of highway layout, alteration or discontinuance
Permanent
§ 83.01, Wis. Stats.
N/A
Equipment/machinery usage records
1 year after machinery replaced
Waived
Stock control records
2 years
Waived
L) Tax Lister's Office
Parcel maps
Until superseded
Waived
Assessment rolls
7 years
Waived
Real estate records
Permanent
N/A
Correspondence
3 years
Waived
M) Personnel Office
Department training records
7 years
Waived
Performance evaluations and medical records
7 years
Waived
EEO-4 reports, obsolete job descriptions and any personnel or employment records made or kept, including but not limited to application forms or test papers by applicants and other records or decisions pertaining to hiring, promotion, demotion, transfer, layoff or termination, terms of compensation, selection and training
7 years except where a charge of discrimination has been filed; all personnel records relevant to a charge or action shall be retained until final disposition of the charge or action
Waived
Union contracts and grievance, mediation and arbitration records
Permanent
N/A
Individual employee personnel records
7 years after end of service
Waived
Directives and policies
7 years after being updated or terminated
Waived
Unemployment compensation records
10 years
Waived
N) Center on Aging
All financial, programmatic, statistical records, and any other records required to maintained by federal statutes
3 years from date Center submits last federal expenditure report for each grant award
45 CFR 74
Waived
Equipment records
3 years from date of replacement, disposition, or sale
Waived
Indirect cost rate proposals and cost allotment plans
3 years from the end of the contract covered by the plan or proposal
Waived
Records relating to nonexpendable property acquired with Title III or other federal or state funds
At least 3 years after final sale or disposition
Waived
O) Orchard Manor
In service and orientation programs (including subject matter, instructors and attendance records)
2 years
HFS 132.45
Waived
Transfer agreements
2 years
HFS 132.45
Waived
Funds and property statements of residents
2 years from date of resident's discharge, transfer from facility or death
HFS 132.45
Waived
Court orders and consent forms
5 years after discharge or death
HFS 132.45
Waived
Drug control sheets
5 years
Phar 7.05
Waived
Utilization review and other committee meeting minutes
7 years
Waived
Receipts/bank statements and canceled checks
7 years
Waived
Purchase orders (copy)
3 years
Waived
Resident's medical records
5 years after discharge or death
HFS 132.45
Waived
Master resident index containing names of all residents, final diagnosis, physician for each resident, and dates of admission and discharge of each resident
Permanent
HFS 132.45
N/A
Disease index
Permanent
HFS 132.45
N/A
Patient incident reports
5 years
HFS 132.45
Waived
Census reports
5 years
HFS 132.45
Waived
Documents authorizing another person to speak or act on behalf of the resident
5 years after discharge or death
HFS 132.45
Waived
Personnel/employee records
7 years after end of service
Waived
Professional consultation records if not routinely maintained as part of medical chart
5 years after discharge or death
HFS 132.45
Waived
Dietary records (all menus and therapeutic diets)
2 years
HFS 132.45
Waived
Staff work and time schedules
2 years
HFS 132.45
Waived
Safety test records of fire detection, alarm and extinguishment tests
2 years
HFS 132.45
Waived
P) Social Services
Public assistance case records
1. Case records and other record material of all public assistance that are kept as required under Ch. 49, Wis. Stats., if no payments have been made for at least 3 years and if a face sheet or similar record of all payments for each aid account are preserved in accordance with rules adopted by the Department of Health and Family Services or by the Department of Workforce Development. If the Department of Health and Family Services or the Department of Workforce Development has preserved such case records and other record material on computer disc or tape or similar device, Social Services may destroy the original records and record material under rules adopted by the department that has preserved those case records or other record material.
3 years after last payment
§ 59.52, Wis. Stats.
Notify
2. Sheets which document the verification of unchangeable items, such as Social Security numbers, birth certificates, Medicare card and citizenship
As long as case is open
DWD 18.03
Waived
3. Records consisting of third party verifications, written case comments, medical exam forms, child care payment calculations, receipts and verifications, school attendance and financial aid information, documentation of unusual or unique assets, and other records that are not duplicated by CARES
36 months following date of closing
DWD 18.03
Waived
4. Records involving overpayment, fraud, intentional program violation, federal quality control review, and divestment/asset allocation for Medicaid
Cannot be destroyed until state approves
DWD 18.03
Waived
5. Social Services shall retain in case records copies of records that verify earned and unearned income, assets, residence and rent and utility expenses, medical expenses and medical insurance coverage
Until the next certification period or 6 months after closing a public assistance case if the information is duplicated in CARES; if eligibility verification contained in items is not duplicated in CARES, the records are to be kept 3 years from the closing date
DWD 18.03
Waived
Billing records
7 years
Waived
Program policies, procedures and goal records
7 years
Waived
Grants
7 years after last effective date of grant agreement
Waived
Correspondence
7 years
Waived
Annual reports
Permanent
N/A
Committee agendas and minutes
7 years
Notify
JOBS participant records
Retain closed JOBS participant records for a minimum of 7 years from the last date of JOBS eligibility
DHFS Admin. Memo 94.18
Waived
Case management files
7 years
Waived
Payee misc. documents
3 months after audit completed
Waived
Protective payee records
7 years
Waived
Child placement agency records:
a. A register identifying information about children accepted for service or placement
Permanent
HFS 54.06
Waived
b. Individual case records for each child served and his/her family
7 years after case closed
HFS 54.06
Waived
Individual foster home records for each foster home used by the agency, which includes signed applications and agreements
7 years
HFS 54.06
Waived
Individual records of studied adoptive applicants
7 years
HFS 54.06
Waived
Financial reports and audits
7 years
HFS 54.06
Waived
Licensing and certification records for in-home and family day care; adult family homes; foster homes; and group foster homes for children; application or other request forms; inspection and observation checklists; correspondence; other documentation relating to licensing or certification; approved license or certification
2 years after the license or certification is no longer valid
DCS Memo 92-12
Waived
Licensing and certification records for above types of facilities where license or certificate was not approved
1 year after final action/ determination
DCS Memo 92-12
Waived
Adoption records
Permanent
HFS 53.07
Waived
Third-party recovery records
7 years after case closure
Waived
Social Services case files:
a. State-required case documentation; initial contact sheets; notices of agency action; Social Services fact sheets; Social Services agreements; Social Services narratives; financial information; any other records documenting client eligibility and activity
3 years after case is closed
DHFS Memo 82-1A
Waived
b. State-required and County-developed case documentation; assessment or diagnostic forms; records and narratives; social and medical histories; copies of court reports pertinent to case; release of information forms; client or service agreements; forms and documentation of eligibility or financial status
3 years after case is closed
DCS Memo 92-12
Waived
c. Social Service records for cases opened for services; applications; referral actions not resulting in case opening; miscellaneous requests and correspondence about individual clients from consumer and other agencies which do not result in case opening
1 year after final action/ determination
DCS Memo 92-12
Waived
Q) County Nurse's Department
Hospice records
7 years after individual stops receiving care
Waived
Medical records, home care records, family care records, pharmacy records and patient care records
7 years after individual stops receiving care if adult; if a minor 5 years after the child turns age 18 years
Waived
Signature of persons to receive vaccine or person authorized to request immunization
10 years if adult; records of minors 5 years after they reach 18 years of age
Waived
Immunization administration records
Permanent
42 U.S.C. § 300aa
Waived
Communicable disease and STD reports/records
7 years
Waived
Communicable disease outbreak records
7 years after investigation complete
Waived
W.I.C. records of nurse
3 full fiscal years plus 150 days
7 CFR 246.25
Waived
Incident/injury reports, non-workers' compensation
10 years
Waived
Well child clinic screening records
7 years from the date of last activity
Waived
Hepatitis B/TB case records
30 years beyond severance
Waived
Community education materials
7 years
Notify
Environmental health records
7 years
Waived
Grants
7 years after last effective date of grant agreement
Waived
Committee minutes and agendas
7 years
Waived
Billing records and fiscal records
7 years
Waived
Daily activity reports
7 years
Waived
Annual reports
Permanent
N/A
Patient index and medical records number control index
Permanent
N/A
Audit reports
Permanent
N/A
License/permits
Permanent
N/A
Correspondence
7 years
Waived
Surveys and inspection records
Permanent
N/A
Program goals, policies and procedures
7 years
Waived
Director's monthly reports
2 years
Waived
Confidential birth report for health offices
1 year
Waived
R) Child Support
Child support expenditure records and supporting documentation
3 years
45 CFR 74 et seq.
Waived
Child support statistical reports and supporting documentation
3 years
45 CFR 74
Notify
Records of required child support client notification
3 years
Waived
Child support client case records including client/ attorney information
3 years after case is closed if no legal action taken and 6 years after case is closed if legal action is taken by IV-D agency
Waived
S) Corporation Counsel
Corporation Counsel non-child-support files
12 years after closure of case and any appeals
Waived
Corporation Counsel child support files
6 years after case is closed
Waived
Legal opinions and memos
Permanent
PRFB rule
N/A
Correspondence
3 years
Waived
T) Coroner
Homicide or suspicious death records
75 years
Notify
All other records
7 years
Waived
U) Sanitation Department
Sanitation permits and applications
Permanent
N/A
Code compliance and inspection records
Permanent
N/A
Correspondence
3 years
Waived
V) University Extension
No records covered at this time
W) Land Conservation
Soil erosion control, soil and water resource program and grant records
10 years after project
§ 92.14, Wis. Stats.
Waived
Conservation plan
Useful life
Notify
Conservation practice design records
10 years
Waived
Records regarding reimbursement programs
10 years
§ 92.14, Wis. Stats.
Waived
Watershed records
10 years after completion
Waived
If the retention period for any of the above records is subsequently changed by passage of a statute, a Wisconsin Administrative Code provision, or Public Records and Forms Board Rule after the passage of this article, the new retention period contained in the statute, Wisconsin Administrative Code provision or Public Records and Forms Board Rule shall apply and automatically become a part of this article and shall supersede the retention period contained in this article for said record. In addition, if a statute or administrative regulation is enacted after the passage of this article which adds a retention period for a record not listed above or contradicts the standards or any other provision of this article, such new statutory provision or administrative regulation shall automatically become part of this article and is adopted without further action by Grant County.
This article shall not apply to records which are in the possession of Unified Community Services which has its own records retention ordinance.
If a County department receives notice that a particular record is the subject of or is evidence in an existing or threatened litigation action, such record shall not be destroyed until the litigation action and any appeals thereof have been concluded and the retention period for the record has expired.
If a record is the subject of a public records request, such record shall not be destroyed until the request is granted or 60 days (if the requester is incarcerated, then 90 days) after the request is denied. If the requester has filed a lawsuit or has threatened a lawsuit, the record shall not be destroyed until the litigation action and any appeals are concluded and the retention period for the record has expired.
Before a public record is destroyed, the County department having the record shall make a written offer to the State Historical Society of the record unless the particular record is listed under this article as being waived as to notice to the State Historical Society. If the offer is accepted by the State Historical Society within 60 days of the written offer, the County department shall then transfer the record to the State Historical Society. If the record is not accepted by the State Historical Society within 60 days after a written offer is made, the County department having the record may destroy the record as long as the minimum retention period has expired and the County Department has not been notified that the record is subject to pending or threatened litigation or a public records request. For records which are listed as being waived in this article as to notice to the State Historical Society, such records can be destroyed after the expiration date of the minimum retention period as long as the record is not the subject of pending or threatened litigation or a public records request. Records which are marked "Waived" in the waiver column in § 63-2 need not be offered to the State Historical Society. Records which are marked "Notify" in the waiver column must be offered to the State Historical Society.
The Clerk of Circuit Court and the Register in Probate can destroy public records prior to the expiration of the required retention period if the record has been suitably microfilmed in accordance with Supreme Court Rules Chapter 72 and the record concerns a matter in which more than two years have passed after entry of final order in the action for which the record is maintained or two years after filing for records not specifically related to Court actions. Any record of the Clerk of Circuit Court or Register in Probate that has been electronically or optically copied, stored, and preserved in accordance with Supreme Court Rules Chapter 72 may be destroyed one year after entry of a final order in the action for which the record is maintained or one year after filing for records not specifically related to Court actions. Prior to destruction of the record being microfilmed or copied electronically or optically, the Clerk of Circuit Court's office or the Register in Probate's office shall offer the record to the State Historical Society if the State Historical Society has not issued a blanket waiver for the record or the record has not previously been approved by the State Historical Society for destruction or if there is not a statute, administrative regulation or Public Records and Forms Board Rule which exempts the record from being offered to the State Historical Society.
The Register of Deeds for Grant County is authorized to photograph, microfilm or record on optical disks or in electronic format records of deeds, mortgages or other instruments relating to real property. The Register of Deeds is also authorized to record on optical disks or in electronic format instruments relating to security interests. The Register of Deeds is further authorized to microfilm or record on optical disks or in electronic format notices of lis pendens that are at least one year old.
A. 
The Register of Deeds shall keep a photograph, microfilm, optical disk, or electronic copy of the record and in conveniently accessible files in the office of the Grant County Register of Deeds and shall provide for examination of such reproduction or copy in easily readable form upon request. The Register of Deeds may make certified copies reproduced from an authorized copy described above.
B. 
Any record which the Register of Deeds photographs, microfilms, or records on optical disk or in electronic format must meet all of the standards required for such records contained in Wisconsin Statutes and administrative regulations.
All other County offices (this section does not apply to the Grant County Clerk of Circuit Court, Register in Probate or Register of Deeds who are subject to other sections of this article) may provide for the copying, keeping and preserving of a record onto optical disks or electronic storage. Once the record has been reproduced onto optical disks or electronic storage, the original record may be destroyed provided the standards in § 16.61, Wis. Stats., and Department of Administration Rule 12, Electronic Record Management Standards and Requirements, are met.
This article shall take effect upon approval by the Public Records Board as well as upon passage by the Grant County Board of Supervisors and publication as provided by law.