Town of Williamson, NY
Wayne County
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[HISTORY: Adopted by the Town Board of the Town of Williamson 6-13-2000. Amendments noted where applicable.]
The Town Government recognizes that credit cards are an essential requirement for persons traveling in the ordinary course of business. The town also recognizes that credit cards must be carefully controlled to prevent the possibility of fraud and abuse. The Supervisor shall be responsible for developing regulations and procedures governing the use and distribution of credit cards among town employees.
Town of Williamson cards will be made available to persons performing the following functions: Highway Superintendent, Water Department, Wastewater Treatment Plant Operator. Other positions may be added as deemed appropriate by the Supervisor. Liability for use of these cards shall accrue directly to the individual card holders, and not to the town.
Use of credit cards shall be limited to expenses incurred in the performance of the job functions of the cardholders. Employees incurring expenses through a credit card shall be responsible for submitting to the Supervisor claims for which adequate documentation is provided, and for which expenditures were incurred in accordance with town policy. At no time is a cardholder permitted to use his or her credit card for a transaction that is strictly personal in nature. Personal charges are permitted in a mixed-use setting (i.e., hotel charges for an in-room movie); however, these charges are to be deducted from any claims for reimbursement submitted to the town. The cardholder shall be responsible for making payments to the Supervisor for all charges incurred, regardless of when or if reimbursement is received from the town. Failure to submit receipts allowing payment of bill within the time allotted by the vendor may result in the cancellation of the credit card by the town.
Credit card purchases will be made at businesses where the town doesn't already have an in-house charge account.
Any sales tax charged for a purchase will become the responsibility of the cardholder and not the town.