There shall be a Department of Administration and Finance headed
by a Director of Administration and Finance who shall be appointed
by the Mayor, subject to confirmation by the Common Council. They
shall be qualified on the basis of their training and experience in
financial management and public administration. They shall be directly
responsible to the Mayor.
Except as otherwise provided by this Charter, the Director of
Administration and Finance shall:
A. Be the chief fiscal officer of the City responsible for all financial
administration of the City; specifically, they shall:
(1) Collect, receive, have custody of, deposit and disburse all fees,
revenues and other funds of the City or for which the City is responsible.
(2) Perform all duties of City Treasurer or other City officers relating
to the collection of taxes.
(3) Conduct the sale of all bonds pursuant to the provisions of the Local
Finance Law and keep a record of all indebtedness, bonded or otherwise,
of the City.
(4) Provide adequate insurance and surety bond coverage to protect the
City from all reasonable risks of loss or damage.
(5) Submit to the Mayor and the Common Council at the end of each quarter
of the fiscal year, and such other times as requested, a complete
statement of City finances as specified in the Administrative Code.
B. Have responsibility for the preparation of the tentative City budget
by October 15 of each year, with adherence to procedures and guidelines
provided by the Mayor following their receipt of estimates of revenues
and proposed expenditures from the various boards and commissions
and from the persons appointed as administrative heads of any agencies
of the City in the absence of a board or commission.
C. Be the chief auditing and accounting officer of the City; specifically,
they shall:
(1) Maintain records of appropriations, encumbrances and expenditures
and prescribe approved methods of accounting for all units of City
government, unless otherwise required by the State Comptroller.
(2) Certify the availability of funds for all requisitions, contracts,
purchase orders and other documents by which the City incurs financial
obligations or for the expenditure of funds for which the City is
responsible.
(3) Audit for approval of payment all lawful claims or charges against
the City or against funds for which the City is responsible, in whole
or in part, in the manner provided in the Administrative Code.
(4) Audit the financial records and accounts of all units of City government
charged with duties relating to funds of the City or for which the
City is responsible.
(5) Provide for budget controls and allocation of appropriated funds
in efficient, economical and justifiable manners.
D. Coordinate the purchase of major and common items by the various
departments as specified in the Administrative Code, including supervising the advertisement of bids and awards
of all contracts.
E. Coordinate all matters relating to personnel with the various departments
and the County Civil Service Commission.
F. Upon request, assist the Mayor in collective bargaining.
G. Conduct studies of the management and operation of City departments
to improve efficiency and effectiveness of services.
H. Perform such other duties as required by this Charter, the Administrative
Code, local law and the Mayor.