[Adopted 12-20-1966 by Ord. No. 363 (Sec. 2.20.140 of the 1992 Code); amended 12-20-2005 by Ord. No. 2005-799]
[Amended 5-19-2009 by Ord. No. 2009-870; 11-22-2016 by Ord. No. 2016-976; 4-16-2019 by Ord. No. 2019-1020]
A. 
The fee for the use of police officers of the Borough of Essex Fells for extra-duty private police services shall be the officer's overtime rate.
B. 
There shall be an additional administrative fee of 10% of the hourly fee added for all services rendered.
C. 
All work being funded by the State of New Jersey shall be paid at a rate adjusted to the accepted rate set by the State of New Jersey.
D. 
When the extra-duty employment is for a not-for-profit organization, the rate will remain at $65 per hour regardless of the number of hours or the time of the employment.
E. 
For failure to notify the Police Department a minimum of two hours prior to a scheduled extra-duty job, or if the police officer reports to the scheduled job and the contractor cancels, the contractor will be charged a minimum of four hours at the appropriate rate.
F. 
An additional fee of $15 per hour will be charged when a police or police-designated vehicle owned by the Borough is used for traffic control. The charge of $15 per hour shall be set aside in trust for the purposes of purchasing police vehicles as permitted by law.
G. 
Any person or entity requesting the use of extra-duty police services shall submit an estimate of the number of hours needed, which estimate shall be approved by the Police Department before work is commenced. Payment in the number of hours estimated shall be submitted in advance of the commencement of work and deposited in an escrow account to be held with the Finance Department of the Borough of Essex Fells. In the event the number of hours is exceeded, an additional amount shall be placed in escrow based upon a revised estimate. This requirement may be waived by the Borough Administrator for work directly performed by a governmental entity or under emergency circumstances. The balance remaining in escrow shall be released by the Finance Officer upon confirmation that work is completed.
H. 
Payment for extra-duty work will be made within 30 days of receipt of proper documentation from the employee and to the extent sufficient funds have been posted to the applicable escrow account. In the event the escrow account lacks sufficient funds to make payment, payment shall be made within 30 days of the escrow account being refunded.
The following fees are fixed and established for certain other services extended and materials distributed by the Police Department of the Borough:
A. 
Fees (other than Municipal Court discovery):
(1) 
For each of the first 10 pages: $0.75 per page.
(2) 
For the 11th to the 20th page: $0.50 per page.
(3) 
For all pages over 20: $0.25 per page.
(4) 
For mailed accident reports (N.J.S.A. 39:4-131): $5.
(5) 
For each video or audio tape reproduction: $5.
B. 
Municipal Court discovery requests:
(1) 
For each of the first 10 pages: $0.75 per page.
(2) 
For the 11th to the 20th page: $0.50 per page.
(3) 
For all pages over 20: $0.25 per page.
C. 
Actual postage for any report mailed:
(1) 
For stationary expenses: $0.25.
(2) 
For each video or audio tape reproduction: $5.
D. 
All photographs will be photocopied. Actual photo reproductions will be prepared only upon separate request and advanced payment for the actual costs of reproductions.
E. 
Because of security concerns, the Police Department personnel will not fax or e-mail reports.
The viewing of reports, or of photographs of accident scenes, shall be permitted and conducted at the police headquarters daily, Monday through Friday, from 9:00 a.m. to 4:00 p.m.
No search fee shall be charged in the event that a report or a photograph is not on file with the Police Department, nor for any report for which a formal request is made by any local, county, state or federal law enforcement agency, or by the federal postal authorities.
The Chief Financial Officer, or in his absence the Police Department, shall issue a receipt for all fees and monies received for the services extended or materials furnished, as provided in this section.