[NRO 1975, T. 4, § 2; NRO 1987, § 2-1]
All income by City departments during the fiscal year shall be turned over to the general fund and shall not be used to supplement any departmental budget.
[NRO 1975, T. 4, § 3; NRO 1987, § 2-2; amended 5-11-1977 by Ord. No. O-77-169]
A.
Every City official and department required by law or ordinance to make an annual report to the Mayor or the Board of Aldermen shall submit the report on or before the first day of October in each year.
B.
The report shall be as concise as possible and shall be accompanied by a synopsis or summary of its contents, to be used by the committee on printing and stationery in making up the annual City report. No report submitted after October 1 shall be printed in the annual City report.
[NRO 1987, § 2-3; amended 9-9-1997 by Ord. No. O-97-106; 11-23-2010 by Ord. No. O-10-32]
Except as otherwise provided by state or federal law, City departments shall charge a fee of no more than $0.75 for the first page of the document and $0.10 per page thereafter for photocopying services for documents 8 1/2 by 11 inches. When photocopies are made of a document for which an overall price has been otherwise established, the fee for photocopying shall be the same as the price for the document. Public records requested by an Alderman in fulfillment of his or her aldermanic duties will be available to the Alderman at no charge.
[NRO 1975, T. 1, § 451; NRO 1987, § 2-4; amended 12-23-1996 by Ord. No. O-96-05; 1-27-2009 by Ord. No. O-08-54; 2-10-2026 by Ord. No. O-26-001]
A.
The Board of Aldermen shall approve public funding for the purchase of all City and school lands and buildings.
B.
The Board of Aldermen shall approve the disposition of all City lands and buildings.
C.
The Board of Aldermen shall approve the lease of any City-owned lands and buildings. This does not apply to leases of City-owned lands and buildings made by the Board of Education, the Library Board of Trustees, the Board of Police Commissioners, the Board of Fire Commissioners, the Board of Public Works, and the Cemetery Board of Trustees, for lands and buildings within their control, provided the purpose for the use of the lands and buildings is retained.
D.
The Finance Committee shall approve the rental of lands and buildings not owned by the City. Any rental agreement in excess of $1,000,000 and any rental agreement that extends from the current fiscal year into succeeding fiscal year(s) in which no funds have been appropriated nor otherwise designated shall be approved by the full Board of Aldermen. This does not apply to rentals made by the Board of Education, the Library Board of Trustees, and the Cemetery Board of Trustees for lands and buildings for their official use.
E.
The Board of Aldermen's Infrastructure Committee shall oversee the construction and renovation of lands and buildings conducted by the Board of Public Works, the Board of Fire Commissioners and the Board of Police Commissioners.
F.
The Mayor and the City's governing boards and commissions shall administer and regulate the daily use of lands and buildings under their respective authority.
G.
The City Clerk shall schedule use of City Hall by the public, shall collect all rents, if any, from such use, shall keep an account of all monies received, and shall transfer the same to the City Treasurer on the first Tuesday of January, April, July and October of each year.
H.
No resident of the City of Nashua shall be required to pay rent for use of the City Hall or any part thereof.
I.
The flagpoles on City Hall grounds, including on the plaza in front of City Hall, are exclusively controlled by City government. The City shall determine what flags will be flown and during what time periods and does not seek input from any other sources. The flagpoles are not for use by the public or any private individuals or entities for expression but are solely for City government to convey messages it chooses. The term "citizens flagpole" is disavowed and shall not be used by any City employee to refer to any flagpole on City Hall grounds. Such flagpoles are not public fora. To the extent any such flagpole has ever been a public forum or a limited public forum, the forum is closed.
[NRO 1987, § 2-5; amended 6-22-2004 by Ord. No. O-04-28]
The Mayor being the City's chief executive officer and the Board of Aldermen being the City's governing body and policymaking authority and having responsibility for such matters as adoption of budgets, enactment of ordinances, formulating personnel policies, and other important duties, it is necessary that the Mayor and members of the Board of Aldermen have access to information affecting the duties, obligations, claims, achievements, and shortcomings of all City agencies and agents. In furtherance of this principle, the following shall apply:
A.
Neither the Mayor nor any Alderman shall be excluded from any nonpublic session of any aldermanic standing or special committee nor denied access to minutes of any such session.
B.
No Alderman shall be excluded from any nonpublic session of the Finance Committee nor denied access to minutes of any such session.
C.
The boards, commissions, committees and authorities of all other City agencies are urged to invite the Mayor and Aldermen to nonpublic sessions at which issues are discussed that are relevant to decisions, deliberations or votes made by the Mayor or Board of Aldermen.
[Amended 3-27-2007 by Ord. No. O-06-49]
D.
With respect to aldermanic board meetings, aldermanic standing and special committee meetings, and Finance Committee meetings, all participants in a nonpublic session must be present at the nonpublic session in person; no participation in a nonpublic session shall be permitted by electronic or other means of communication. This requirement takes precedence over other ordinances or rules which allow meeting participation by electronic or other means of communication as long as permitted by and in accordance with New Hampshire Revised Statutes Annotated Chapter 91-A.
[Added 5-9-2023 by Ord. No. O-22-028]