[NRO 1975, T. 4, § 2; NRO 1987,
§ 2-1]
All income by City departments during the fiscal
year shall be turned over to the general fund and shall not be used
to supplement any departmental budget.
[NRO 1975, T. 4, § 3; NRO 1987,
§ 2-2; amended 5-11-1977 by Ord. No. O-77-169]
A. Every City official and department required by law
or ordinance to make an annual report to the Mayor or the Board of
Aldermen shall submit the report on or before the first day of October
in each year.
B. The report shall be as concise as possible and shall
be accompanied by a synopsis or summary of its contents, to be used
by the committee on printing and stationery in making up the annual
City report. No report submitted after October 1 shall be printed
in the annual City report.
[NRO 1987, § 2-3; amended 9-9-1997 by Ord. No. O-97-106; 11-23-2010 by Ord. No. O-10-32]
Except as otherwise provided by state or federal
law, City departments shall charge a fee of no more than $0.75 for
the first page of the document and $0.10 per page thereafter for photocopying
services for documents 8 1/2 by 11 inches. When photocopies are
made of a document for which an overall price has been otherwise established,
the fee for photocopying shall be the same as the price for the document.
Public records requested by an Alderman in fulfillment of his or her
aldermanic duties will be available to the Alderman at no charge.
[NRO 1975, T. 1, § 451; NRO 1987,
§ 2-4; amended 12-23-1996 by Ord. No. O-96-05; 1-27-2009 by Ord. No.
O-08-54]
A. The Board of Aldermen shall approve public funding
for the purchase of all City and school lands and buildings.
B. The Board of Aldermen shall approve the disposition
of all City lands and buildings.
C. The Board
of Aldermen shall approve the lease of any City-owned lands and buildings.
This does not apply to leases of City-owned lands and buildings made
by the Board of Education, the Library Board of Trustees, the Board
of Police Commissioners, the Board of Fire Commissioners, the Board
of Public Works, and the Cemetery Board of Trustees, for lands and
buildings within their control, provided the purpose for the use of
the lands and buildings is retained.
D. The Finance
Committee shall approve the rental of lands and buildings not owned
by the City. Any rental agreement in excess of $1,000,000 and any
rental agreement that extends from the current fiscal year into succeeding
fiscal year(s) in which no funds have been appropriated nor otherwise
designated shall be approved by the full Board of Aldermen. This does
not apply to rentals made by the Board of Education, the Library Board
of Trustees, and the Cemetery Board of Trustees for lands and buildings
for their official use.
E. The Board
of Aldermen's Infrastructure Committee shall oversee the construction
and renovation of lands and buildings conducted by the Board of Public
Works, the Board of Fire Commissioners and the Board of Police Commissioners.
F. The Mayor
and the City's governing boards and commissions shall administer and
regulate the daily use of lands and buildings under their respective
authority.
G. The City
Clerk shall schedule use of City Hall by the public, shall collect
all rents, if any, from such use, shall keep an account of all monies
received, and shall transfer the same to the City Treasurer on the
first Tuesday of January, April, July and October of each year.
H. No resident
of the City of Nashua shall be required to pay rent for use of the
City Hall or any part thereof.
[NRO 1987, § 2-5; amended 6-22-2004 by Ord. No.
O-04-28]
The Mayor being the City's chief executive officer
and the Board of Aldermen being the City's governing body and policymaking
authority and having responsibility for such matters as adoption of
budgets, enactment of ordinances, formulating personnel policies,
and other important duties, it is necessary that the Mayor and members
of the Board of Aldermen have access to information affecting the
duties, obligations, claims, achievements, and shortcomings of all
City agencies and agents. In furtherance of this principle, the following
shall apply:
A. Neither the Mayor nor any Alderman shall be excluded
from any nonpublic session of any aldermanic standing or special committee
nor denied access to minutes of any such session.
B. No Alderman shall be excluded from any nonpublic session
of the Finance Committee nor denied access to minutes of any such
session.
C. The boards, commissions, committees and authorities
of all other City agencies are urged to invite the Mayor and Aldermen
to nonpublic sessions at which issues are discussed that are relevant
to decisions, deliberations or votes made by the Mayor or Board of
Aldermen.
[Amended 3-27-2007 by Ord. No. O-06-49]
D. With respect
to aldermanic board meetings, aldermanic standing and special committee
meetings, and Finance Committee meetings, all participants in a nonpublic
session must be present at the nonpublic session in person; no participation
in a nonpublic session shall be permitted by electronic or other means
of communication. This requirement takes precedence over other ordinances
or rules which allow meeting participation by electronic or other
means of communication as long as permitted by and in accordance with
New Hampshire Revised Statutes Annotated Chapter 91-A.
[Added 5-9-2023 by Ord. No. O-22-028]