[Ord. No. 08-02, 3-10-2008; amended 6-8-2009 by Ord. No.
09-11]
There shall be seven members of the Library Board. A minimum
of four members shall be residents of the City of Lake Geneva. One
member may be a resident of the Town of Bloomfield, and one member
may be a resident of the Town of Linn. There shall not be members
from any other municipality, except those approved pursuant to § 43.60(3),
Wis. Stats. and the person appointed by the School District Administrator.
In the event there is not a member who is a resident of Bloomfield
or Linn, the positions shall be filled by residents of Lake Geneva.
One of the seven members of the Library Board shall be the School
District Administrator or his/her representative, to represent the
local public school district.
There shall not be more than one member who is also a member
of the municipal governing body serving at any one time on the Library
Board.
Up to five additional members may be appointed under § 43.60(3)(a),
Wis. Stats.
[Ord. No. 08-02, 3-10-2008; amended 6-8-2009 by Ord. No.
09-11]
The members shall be appointed to the Library Board by the Mayor.
The appointments shall be subject to approval by the Common Council.
[Ord. No. 08-02, 3-10-2008]
The members of the Library Board shall elect a Chairman, Secretary,
and Financial Secretary from amongst its members. The Library Board
may elect other officers necessary or appropriate to aid in efficiently
running the Board.
[Ord. No. 08-02, 3-10-2008; amended 6-8-2009 by Ord. No.
09-11]
The members shall serve three-year terms.
[Ord. No. 08-02, 3-10-2008]
Any vacancy shall be filled through the appointment procedures
described above.
[Ord. No. 08-02, 3-10-2008]
Members of the Library Board shall not be compensated for their
services, except as follows:
(1)
The Common Council may, at its discretion, reimburse members for
their actual and necessary expenses incurred in performing duties
outside the municipality, if authorized both by the Library Board
and the Common Council.
(2)
The Common Council may, at its discretion, pay members per diem,
mileage, and other necessary expenses incurred in performing their
duties if authorized both by the Library Board and the Common Council.
[Ord. No. 08-02, 3-10-2008]
A majority of the membership of the Library Board shall constitute
a quorum.
[Ord. No. 08-02, 3-10-2008]
The Library Board shall have the duties and powers as set forth
in W.S.A., § 43.58, including those duties and powers set
forth below:
(1)
Meeting. The Library Board shall meet at least semiannually. The
Library Board may meet as necessary, or as called by the Chairman
or as called by a majority of the Library Board. The City Clerk shall
post all agendas for this Board. All meetings shall be at Lake Geneva
Public Library.
[Amended 6-8-2009 by Ord. No. 09-11]
(2)
Duties. The Library Board shall supervise the administration of the
public library and shall appoint a Librarian. The Librarian shall
appoint such other assistants and employees as the Library Board deems
necessary. The Librarian shall prescribe the duties and compensation
of the assistants and employees.
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The Library Board may employ competent persons to deliver lectures
upon scientific, literary, historical, or educational subjects as
outlined in W.S.A., § 43.58(5).
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(3)
Control of assets. The Library Board shall have the exclusive control:
a.
Of the use and expenditure of all monies collected, donated, or appropriated
for the library fund; and
b.
Of the purchase of a site and the erection of a library building
whenever authorized; and
c.
Charge, and custody of all lands, buildings, money, or other property
which is devised, bequeathed, given, granted to, or otherwise acquired
or leased by the City of Lake Geneva for library purposes.
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The library shall audit and approve all expenditures of the
public library. The library shall forward bills or vouchers to the
appropriate City financial officer. The vouchers shall set forth the
following information:
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a.
The
name of each claimant or payee,
b.
The
amount of each expenditure, and
c.
The
purpose for which it was expended.
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In addition, the library shall also include a statement indicating
that the expenditure has been incurred and that the Library Board
has audited and approved the expenditure. The statement shall be signed
by the Library Board Secretary or other designee of the Library Board.
The City official shall pay then pay all appropriately submitted bills.
The official may pay salaries to library employees or recurring expenses
authorized by the Librarian by the respective pay day or due date.
The Library Board shall audit and approve any such payment at its
next regular meeting.
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(4)
Management of gifts. The Library
Board may receive, manage, and dispose of gifts and donations in the
following manner:
a.
The Library Board may take title to a donation of property. The Library
Board shall be deemed special trustees.
b.
If a gift, bequest, devise, or endowment is made, the Library Board
may:
i
Pay or transfer the donation or its proceeds to the Treasurer of
the City; or
[Amended 5-29-2012 by Ord. No. 12-08; 11-10-2014 by Ord. No. 14-08]
iii
Pay or transfer the donation to the Library Board's Financial
Secretary. If the Library Board pays or transfers the donation to
the Library Board's Financial Secretary, the same officer may invest
the donation or may delegate investment authority for the donation.
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In the event there is a gift made for a library building, the
Library Board will retain the exclusive right to select and contract
for the purchase of a site.
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[Ord. No. 08-02, 3-10-2008]
If the Financial Secretary holds any property belonging to the
public library, the Library Board shall require a bond from the Financial
Secretary to the Library Board in a sum not less than the amount of
the held property and with such sureties as the Library Board requires.
The bond shall be conditioned in substantially the same form as an
ordinary bond required in the City.
The Financial Secretary shall make an annual report to the Library
Board showing in detail the amount, investment, income and disbursements
from the trust funds in the Financial Secretary's charge.
[Ord. No. 08-02, 3-10-2008]
Within 60 days after the conclusion of the fiscal year of the
City of Lake Geneva, the Library Board shall make a report to the
Division and to the Common Council. The report shall:
(1)
State the condition of the Library Board's trust and the various
sums of money received for the use of the public library during the
year.
(3)
State the condition of all funds in the Library Board's control.
(4)
State in detail the disbursements on account of the public library
during that fiscal year.
(5)
Include the above-described annual Financial Secretary's report as
an appendix.
(6)
In addition, the report to the Division shall also:
a.
Include data concerning library materials, facilities, personnel,
operations, and other information as the division requests; and
b.
Contain a statement by the Library Board indicating whether the public
library system in which the library participated did or did not provide
effective leadership and adequately meet the needs of the library
and an explanation of why the Library Board believes so.
