[HISTORY: Adopted by the Town Board of the Town of Cortlandt 2-9-2010 by L.L. No. 4-2010. Amendments noted where applicable.]
In 1996 the Town Board established the Department of Environmental Services and combined into one department various functions of the Town. This combination of departments has been quite successful, has reduced Town expenses and provided for greater coordination of work amongst various departments.
At the current time in evaluating the operations of the Town, the Town Board has determined that it would be appropriate to remove from the Department of Environmental Services the Recreation Division and to make it a stand-alone department within the structure of Town Government.
It is with this intent in mind that the Town Board does hereby adopt this chapter.
There is hereby established in the Town of Cortlandt the Department of Recreation and Conservation. Said Department shall be responsible for the operation and administration of all the recreation programs within the Town.
The Department of Recreation and Conservation shall cooperate fully with the Department of Environmental Services and shall coordinate with said Department all needs for maintenance and physical repairs and/or other actions with respect to the facilities that it supervises or operates programs on.
The Director of Recreation and Conservation Department will be a department head pursuant to Town Law. The Director will oversee the day-to-day operations of the Department. The Director will report on a regular basis to the Supervisor and Town Board such information as is necessary for the Town Board to ensure the proper functioning of the Department.
The Town Board shall have the authority to designate a Deputy Director of the Department in its sole discretion and deemed appropriate and necessary.
There shall be one recreation supervisor who shall oversee the recreation staff.
Parks. The Department shall be charged with the day-to-day care and maintenance of all parkland owned by the Town of Cortlandt and shall keep the same in a manner that is usable for Town purposes.
Recreation. The Department shall be responsible for the operation and administration of all of the recreation programs within the Town.
Advisory Board appointed; membership and term. There shall be appointed an Advisory Board for the Recreation and Park Service Area, which shall be appointed by the Town Board of the Town of Cortlandt. The Board shall consist of 14 members who shall be residents of the Town of Cortlandt, appointed for a term of three years, each to expire at the end of the calendar year, except that the four student members, as set forth below, shall be appointed for a one-year term. The 14 members who shall constitute the Advisory Board for Recreation and Parks Services will be selected with a view towards their demonstrated interest in the parks and recreation programs of the Town of Cortlandt and, to the extent possible, shall be persons of diverse backgrounds from different geographical areas of the Town of Cortlandt. At least four members of said Board shall be high school students who shall be appointed for a term of one year. Whenever the Advisory Board casts a vote, the four student members shall have right to cast one vote among the four, and the majority of the student members shall determine how one vote designated for said student shall be voted.
[Amended 12-11-2012 by L.L. No. 2-2012]
Vacancies; compensation; officers.
Any vacancy for a position on the Advisory Board of the Recreation and Parks Service Area shall be filled for the unexpired term in the same manner in which the original appointment was made.
The members of the Advisory Board shall serve as such without compensation but shall be entitled to receive their reasonable actual disbursements and expenses in performing the duties of their office. The Director of the Recreation and Conservation Department shall set forth procedures for the reimbursement thereof.
The Advisory Board's Chairman and Vice Chairman shall be appointed by the Town Board.
Administrative powers; annual report. The Director of the Recreation and Conservation Department shall have and exercise, subject to any inconsistent provisions in this chapter, all the administrative powers necessary for the operation of the Department, including those powers vested in General Municipal Law § 242 et seq., as well as such powers and duties as are provided in applicable laws in relation to the administration of the recreation programs and as required by the Supervisor and the Town Board.
Powers and duties of Advisory Board; meetings.
The Advisory Board of the Parks and Recreation Service Area shall have the following powers and duties:
To recommend qualifications and specifications which shall be met by prospective nominees for the various departmental positions.
To formulate and make recommendations upon basic policy with respect to the parks, recreation and conservation programs of the Town.
To develop and recommend long-range plans for park and open space acquisitions and facilities development in conjunction with the Director of the Recreation and Conservation Department.
To recommend a capital projects plan which shall be submitted to it by the Director of the Recreation and Conservation Department annually and, when so approved, shall be submitted to the Town Supervisor and the Town Board in accordance with the provisions of this chapter.
To recommend all matters having to do with the regulation, use, fees and charges with respect to parks and recreation facilities, which matters shall be referred to the Board by the Director of the Recreation and Conservation Department.
To make recommendations upon any proposed sale of parklands, as herein defined.
In accordance with the provisions of this chapter, the Director of the Recreation and Conservation Department shall submit to the Board for review and approval his estimate of receipts and proposed expenditures in connection with the preparation of the annual budget prior to submission of such estimates to the Supervisor and shall set a time for a conference with the Board on such estimates, which may be the date for a stated monthly meeting.
The Board shall meet once each month on a stated date to be selected by the Board and may hold such other meetings as the Board may from time to time determine. Three members shall constitute a quorum. Whenever approval by the Board is required, a majority vote of those present shall be required. Any member of the Board absent for any three consecutive stated or adjourned meetings shall automatically forfeit his or her appointment unless renominated by the Director of the Recreation and Conservation Department and reconfirmed by the Town Board for the unexpired term. Upon the recommendation of the Chairman and the approval of the Town Board, the renomination and reconfirmation may be waived if an active member is absent with justifiable cause.
Recommendation for acquisition of parkland. The Director of the Recreation and Conservation Department and the Advisory Board may consider, investigate and recommend to the Supervisor of the Town and to the Town Board for selection and location such additional real property in the Town as may, in his or her opinion, be proper and desirable to be reserved or set apart or acquired for one or more parks.
The Director of Recreation and Conservation is hereby vested with the authority to formulate and promulgate any rules or regulations necessary to implement the intent of this chapter. Said rules and regulations may relate to any aspect of the services provided by the respective departments. Said rules shall set forth the requirements and limits for the delivery of these services to the Town and all rules promulgated hereunder shall be filed with the Town Clerk and posted upon the Town Clerk's official sign board as well as posted in all offices of the Town which provide the services set forth herein. Said rules shall take effect on the 11th day following their filing with the Town Clerk.
[Added 1-24-2012 by L.L. No. 1-2012]
Legislative intent. Whereas the Town Board from time to time reviews the management and structure of the Town and determines if it is functioning correctly and the Town Board has conducted such review and has determined that in the light of changes in employment that it should restructure a managerial control of the Office of the Aging, it is with this intent in mind that this section is adopted.
Office of the Aging. The Office of the Aging which is responsible for all of the programs and activities sponsored by the Town with respect to senior citizens shall become part of the Department of Recreation and Conservation.
Employees. All employees of the Office of the Aging shall be members of the Department of Recreation and Conservation and shall be under the direct general supervision of the Director of said Department. The Town Board shall appoint such employees as are necessary to provide for the appropriate management and supervision of all recreational programs for the senior citizens of the Town.