The position of Flex-Clerk is hereby created and established within the office of the Township Administrator. The position of Flex-Clerk shall be prescribed and defined as follows.
[HISTORY: Adopted by the Township Committee of the Township of Franklin 2-12-2008 by Ord. No. O-2-2008. Amendments noted where applicable.]
GENERAL REFERENCES
Personnel policies — See Ch. 92.
The position of Flex-Clerk shall be employed under the primary supervision and direction of the Township Administrator. However, the Flex-Clerk shall also temporarily fall under the authority of any other Township officer for which the Flex-Clerk may be temporarily assigned.
A.
The primary purpose of the position of Flex-Clerk is to handle the daily administrative duties of various Township offices. The Township Administrator, as he or she so deems necessary, shall assign the Flex-Clerk to complete administrative duties for any Township office deemed to be in need of administrative assistance.
B.
To be specific, the position of Flex-Clerk shall also include, but not be limited to, the following defined duties when needed:
(1)
Answer majority of incoming calls (except police and court) and transfer to appropriate departments; answer callers' questions when possible;
(2)
Take messages for Fire Official and Mayor and Township Committee;
(3)
Sort incoming mail when needed;
(4)
Register new voters, complete forms and send to county;
(5)
Type forms;
(6)
Send out and follow up on license renewals (i.e., dog, kennel, food handling, automatic amusement device, used merchandise, junkyard, etc.); type licenses when approved;
(7)
Prepare folders for Township Committee members for meetings; make copies of correspondence for each folder;
(8)
Attend Township Committee meetings in absence of Deputy Clerk and type minutes from those meetings;
(9)
Type all Township Committee meeting minutes into minute book. File resolutions and ordinances into proper books and logs;
(10)
Keep monthly follow-up file. Maintain follow-up file on letters of credit, maintenance bonds, etc.;
(11)
Maintain files on road building and projects (houses, developments);
(12)
Notarize papers for residents;
(13)
Issue yard sale permits;
(14)
Maintain copier, clear jams, etc.;
(15)
Perform any other procedures related to operation of the Township Administrator's office or any other offices temporarily assigned to.
The salary, wage or compensation to be paid to the position of Flex-Clerk shall be fixed and determined by the Township Committee pursuant to N.J.S.A. 40A:9-165.