[HISTORY: Adopted by the Mayor and Council of the City of Aberdeen 9-9-1996 by Ord. No. 465-96 (Ch. 2 of the 1990 Code). Amendments noted where applicable.]
The Aberdeen Appearance and Preservation Committee is hereby established and shall operate subject to the following guidelines as an advisory board to the Mayor and Council of the City of Aberdeen.
There shall be an Aberdeen Appearance and Preservation Committee which shall have such number of members as may be approved from time to time by the Mayor and City Council. The terms of each member shall be two-year staggered terms, unless removed for good cause.
[Amended 9-27-2004 by Ord. No. 658-04]
Membership shall be open to any Harford County resident over 18 years of age who believes in the purposes and objectives of the Committee and is willing to give of his or her time and talents toward these goals.
The Committee is open to nonappointed members. Nonappointed members do not have voting privileges; however, they may participate in activities of the Appearance and Preservation Committee.
In the event that a member resigns, the President shall recommend to the Mayor and Council a qualified replacement for approval.
Any member of the Committee may be removed for good cause by the Mayor and City Council.
Any vacancy in the membership of the Committee shall be filled by the Mayor and City Council in the manner prescribed in § 7-2 of this chapter; provided, however, that in the case of an unexpired term, the term of the new member shall be only for the remainder of the unexpired term for which his or her predecessor was appointed.
The duties of the Appearance and Preservation Committee shall include the following:
To act as an advisory committee to the City of Aberdeen in matters pertaining to the appearance and preservation of the City.
To encourage all efforts and activities in connection with the beautification of Aberdeen and its surrounding communities.
To assist in the planting, maintenance and protection of plant material and to attempt to create civic beauty by improvement of roadsides, parks and other public, as well as private, areas.
By Committee activities, to promote civic pride within the citizenry and through cooperation with other organizations.
To preserve historical items and sites where feasible.
To cooperate with other authorities established for the improvement of the City and to participate in their activities, i.e., parks and recreation, planning and zoning, etc.
The officers shall consist of a President, Vice President, Secretary, Treasurer and Publicity Chairperson.
The officers shall perform the duties prescribed by this chapter and by the parliamentary authority adopted by the Committee.
All active members are eligible to hold office.
Duties of the officers.
President. The President shall preside at all meetings of the Committee and perform all such duties as are incidental to the office and properly required of a President. The President shall appoint chairpersons of all standing subcommittees and ad hoc subcommittees.
Vice President. In the absence of the President, the Vice President shall exercise all the functions and be vested with all powers of the President.
Secretary. The Recording Secretary shall take minutes at each meeting and present them at the following meeting, have charge of all recordkeeping and perform such duties as are incidental to that office and properly required by the Committee.
Treasurer. The Treasurer shall have charge of all finances and their records, shall record and submit the annual budget recommendations of the Committee, report at each meeting the status of funds, authorize for payment all legitimate invoices tendered and due and perform any other duties as are incidental to the office.
Publicity Chairperson. The Publicity Chairperson shall have charge of all items of publicity and their dissemination, report status of such active items at each regular meeting, present and receive at meetings subjects for future publicity and perform such other duties as are incidental to the office.
The officers shall be nominated by a nominating committee consisting of the present President and two committee members. Nominations will be accepted from the floor during elections. Those nominees receiving the greatest number of votes at the election meeting shall begin their term of office at the close of the meeting.
A nominating committee shall be formed at the January meeting. Election of officers shall be held in February. The officers shall be elected for terms of one year.
[Amended 10-9-2000 by Ord. No. 576-00]
There shall be the following standing subcommittees in which each subcommittee shall be chaired by an appointed member of the Appearance and Preservation Committee. Nonappointed citizens may serve on standing subcommittees.
Ad hoc subcommittees will be appointed periodically as required to accomplish Committee objectives.
Standing and ad hoc subcommittees shall be advisory to the Appearance and Preservation Committee and have no powers or authority.
Regular meetings shall be held monthly, at such time and at such place as the members shall designate, unless otherwise ordered by Committee officers.
Additional meetings may be called by the President as required. The purpose of the meeting shall be stated in a telephone call or written notice.
All formal meetings shall be open to the public, except where the subject matter requires confidentiality.
[Amended 9-27-2004 by Ord. No. 658-04]
A majority of the Committee shall constitute a quorum. Action shall be subject to a vote of a majority of a quorum. No vacancy in the Committee shall impair the right of a quorum to exercise all the rights or perform all duties of the Committee. All meetings shall be subject to the Maryland Open Meetings Act.
Editor's Note: See the State Government Article of the Annotated Code of Maryland, § 10-501 et seq.
This chapter may be amended by the Mayor and Council.
All large purchases made by the Committee must comply with the City's Procurement Policy, i.e., a minimum of $5,000.
The rules contained in the current edition of Robert's Rules of Order govern the Committee in all cases to which they are applicable and in which they are not inconsistent with this chapter.
No officer or member shall be personally liable for any bills or obligations of the Committee, past or present.