[HISTORY: Adopted by the Mayor and Borough Council of the Borough of Seaside Park as indicated in article histories. Amendments noted where applicable.]
GENERAL REFERENCES
Officers and employees — See Ch. 50.
Personnel policies — See Ch. 57.
[Adopted 2-16-1945 by Ord. No. 430 (Ch. 60 of the 1970 Borough Code)]
A. 
Whereas, at the general election held in November 1943, there was submitted to the voters of the Borough of Seaside Park the question of whether or not said Borough should adopt the provisions of the Civil Service Act of the State of New Jersey, and said adoption was duly approved and authorized by a majority of the voters of the Borough at said election; and
B. 
Whereas, immediately thereafter the Civil Service Commission of the State of New Jersey made a survey of all Borough officers and employees, covering the duties, salaries and respective department of said employees; and
C. 
Whereas, following such survey the Civil Service Commission has submitted to the Mayor and Borough Council of the Borough of Seaside Park two separate and distinct schedules, as follows:
(1) 
Schedule 1. A complete list of the employees of the Borough of Seaside Park, giving suggested titles for each employee, the salary of the same and the department to which such employee is assigned.
(2) 
Schedule 2. A duties classification of the employees, setting forth suggested titles to be used for the employees of the Borough, their respective duties, typical tasks, minimum qualifications for the purpose of examination and suggested schedules.
[1]
Editor's Note: For salary and wage provisions see the current salary ordinance on file in the Borough offices.
[Amended 6-14-1973 by Ord. No. 704]
Following adoption of the schedules referred to in the preamble above, the Mayor and Council of the Borough of Seaside Park requested a revaluation of classification of all employees, which revaluation is now contained in a report of Reclassification Survey, 1973, prepared by the Department of Civil Service of the State of New Jersey, consisting of the following schedules which are hereby made part of this chapter in their entirety the same as though they had been specifically set forth herein, said schedules being filed with the Clerk of this Borough coincident with the passing of this chapter:
A. 
Schedule 1. A list of employees in the Borough of Seaside Park with their dates of last permanent appointment, title and their proposed status, title and divisional classification.
B. 
Schedule 2. Class specifications in alphabetical order including definitions, examples of work, educational and experience requirements, and knowledge and abilities.
C. 
Schedule 3.
(1) 
An alphabetical list of titles of full-time positions in the classified service and divisional classifications.
(2) 
A schematic list of titles of full-time positions in the classified service.
(3) 
An alphabetical list of titles of part-time positions in the classified service.
(4) 
An alphabetical list of titles in the unclassified service, with the statutory or other provisions placing the position in the unclassified service.
[Amended 6-14-1973 by Ord. No. 704]
For the purpose of effecting and maintaining the classification and salary standardization plan recommended by the Civil Service Commission of the State of New Jersey, the following regulations be and they are hereby adopted and shall be in full force and effect with respect to all employees and positions in the Borough, said regulations to apply to the contents of Schedules 1, 2 and 3 hereinabove referred to and hereby adopted, as well as to the terms of this chapter.
The specifications herein provided shall apply to all existing authorized offices, positions and employments or such as have been established or created in the classified civil service in the Borough, and shall supersede all groupings of employments not consistent thereto and shall be applied subject to the conditions in these regulations.
The specifications herein provided shall not in themselves be construed to define or prescribe the organization or procedure under which employees shall work, nor to limit or restrict the responsible administrative officials in exercising supervision or assigning such other duties as may be in the interest of good administration or necessary in case of emergency; provided, however, that this chapter shall not be interpreted as authorization to assign, detail or transfer an employee to a position involving duties of an essentially different character.
The standard titles as set forth in Schedule 1 shall be applied to all existing offices, positions and employments in the classified civil service of the Borough. Changes in titles shall not alter or affect the salaries of permanent incumbents of offices or positions so rearranged.
The standard titles shall be used to designate positions in all reports to the Civil Service Commission, departmental records, and all payrolls or accounts of salaries and wages of all departments, institutions and commissions submitted to the Civil Service Commission for check and certification.
All departmental requests for additions to or changes in the specifications involving either the classification or compensation schedules, together with full reporting of maintenance requests, shall be first presented to the Mayor and Council, which shall, as it deems proper, forward the requests, together with their recommendations, to the Civil Service Commission for investigation and consideration. No reclassification, change in compensation schedules or maintenance allowances shall be effective until it has the approval of the Mayor and Council and the Civil Service Commission.
When new positions are to be created, there shall be submitted by the department head, through the Mayor and Council to the Civil Service Commission, a statement of the duties, qualification requirements and matters effecting the proper classification, title, grade and compensation, and the necessity for the creation of such position. No office or employment shall be considered new unless the duties thereof are found to be substantially different from those of every other existing position in the classified service of the Borough. When the Civil Service Commission shall find that an office or employment is in fact new or that the requested changes affecting any existing position should be made, the Commission shall so classify such position under appropriate service, grade and title and it shall become a part of the classification of the Borough upon approval of the Mayor and Council and the Civil Service Commission.
Appointments to newly created or vacant offices or employments shall be made at the lowest rate within the standard range of compensation for such office or employment. In cases of promotion where the employee to be promoted is receiving compensation equal to or greater than the minimum rate established for the position to which promotions is to be made, appointment shall be made at the next salary rate higher than the compensation now received by such employee.
Advancement to the next higher rate within the range of compensation provided for a particular position shall be conditional upon service at each rate for at least the period specified in the schedules, or later, determined upon by the Mayor and Council and upon satisfactory efficiency in the performance of the specified duties.
An advance in compensation from rate to rate within the range for each position shall be made at such periods as may be determined upon by the Mayor and Council for all officers and employees who are eligible to advance, after the completion of the designated period of satisfactory service. Unless otherwise provided, proof of satisfactory and meritorious service shall be established for all employees in the classified civil service, through efficiency records of the departments, which shall be kept in accordance with existing laws, rules and regulations and in the form approved by the Civil Service Commission.
Where efficiency records are kept in any office in accordance with the Civil Service Act, no advancement in a salary shall be granted to an employee whose average net efficiency for the six months preceding the date or request for advancement in salary is less than 75%.
Nothing in these regulations, the rules of the Civil Service Commission or the action of the Mayor and Council in adopting the classification and salary standardization plan shall be construed to mean that it shall be mandatory upon the head of the department, institution or commission to advance an officer or employee to the next higher salary rate within the range of compensation provided for the position, merely because such officer or employee has served at the lower salary rate for a certain period of time.
An increase above the maximum salary rate of an existing position shall not be made except in case of increased duties or responsibilities which actually involve a change of position, or until changes in the prevailing compensation schedule for the position or positions in question are made as provided in § 79-8.
Promotions from one class to the next higher class of position in the classified civil service shall involve a change of duties and shall be made only when a vacancy has been created by resignation, transfer, death or dismissal, or when the needs of the service require additional employees in the higher positions.
All employees of the Borough on November 2, 1943, the date on which civil service was adopted in the Borough of Seaside Park, who are presently employees of the Borough, shall continue in the salaries which they are now receiving until the same are changed as provided in these regulations.
All employees appointed since the adoption of civil service in the Borough of Seaside Park, namely, since November 2, 1943, shall, upon the adoption hereof, take the minimum salary prescribed by the schedules hereby adopted for the classification or position to which they shall have been appointed.
All new employees appointed after the adoption of the classification and compensation plan shall be appointed at the minimum rate established for such positions.
All employees now receiving the maximum of the salary established for such employees, or more than the maximum so established in this classification and compensation plan, shall not receive further advancements in compensation as long as they continue to serve in such classification or position.
[Adopted 7-28-2016 by Ord. No. 1709]
All full-time employees and elected public officials who receive compensation from the Borough of Seaside Park are mandated to have direct deposit of their compensation as of September 1, 2016, in accordance with Chapter 28, P.L. 2013, as defined under N.J.S.A. 52:14-15f(b).
Municipal employees may request, in writing, an exemption from the direct deposit mandate to the Borough's Administrator. Such requests will be presented to the Borough's governing body within 14 days. The Mayor and Council may grant such an exemption by resolution and only for good cause.