Borough Council creates the office of Director of Finance.
Borough Council shall, from time to time, and whenever there
is a vacancy, appoint, by a vote of a majority of all the members,
the Director of Finance, who shall serve for an indefinite term and
who shall be selected solely on the basis of his or her executive
and administrative ability, qualifications and experience. The Director
of Finance shall serve at the pleasure of Borough Council.
The Director of Finance shall:
A. Superintend the fiscal affairs of the Borough.
B. Examine and settle all accounts in which the Borough is concerned.
C. Report to the Borough Manager as requested on the status of all accounts.
D. Make and file an annual report of the accounts to the Council or
Borough Manager.
E. Countersign all warrants on the Borough Treasurer, provided that
there is sufficient money in the treasury to pay the same.
F. Take steps as may be required to prevent any Council appropriations
from being overdrawn.
G. Prepare and present, in consultation with the Borough Manager, the
annual budget in sufficient time to enable the review and adoption
of same within the time limits as required by law.
H. Supply the Council and the Manager with reports at least quarterly
so that the budget may be reviewed for areas of possible reallocations.
I. Inform the Manager when any account is approaching a possible deficiency.
J. Serve as the Treasurer of the Borough of Downingtown.
In the performance of his/her duties as herein prescribed, the
Director of Finance may require the person presenting warrants to
produce evidence that:
A. The amount expressed in the warrant is due the payee.
B. The supplies or services have been furnished and performed according
to law and the terms of the contract which entitle the payee to payment.
The Director of Finance shall maintain appropriate records containing
as many accounts under suitable titles as may be necessary to show
separately and distinctly all debts due and owing the Borough, all
special funds, all receipts and expenditures of the various departments
of the Borough government and all appropriations made by the Council.
The Director of Finance shall have full control of all accounting
personnel in his/her office, subject to the oversight of the Borough
Manager and Borough Council. "Accounting personnel" is herein defined
to include all persons whose duties relate to accounting and who are
certified by the Council on job lists. Except for the purpose of inquiry,
the Council and the Borough Manager shall deal with the persons under
the supervision of the Director of Finance through the Director of
Finance and shall not give orders to any of the employees of the Director
of Finance, either publicly or privately.