Township of Easttown, PA
Chester County
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Table of Contents
Table of Contents
[Adopted 1-6-2003 by Ord. No. 343-03; amended in its entirety 6-2-2014 by Ord. No. 422-14]
The Board of Supervisors has the authority to create advisory bodies from time to time to aid it in the execution of its corporate powers and has determined the need to engage various skills and capabilities of the Township citizenry to advise it on the best approaches and practices in addressing current and future needs.
There is hereby created and established the Easttown Citizen's Advisory Committee ("ECAC").
The ECAC shall be comprised of not less than five and not more than nine members, serving two-year terms. Members are to be appointed in all cases by the Board of Supervisors. ECAC may make appointment recommendations to the Board of Supervisors and shall follow a process of recruiting and interviewing prospective candidates who possess skills, including, but not limited to: accounting, human resources and benefits, information technology, insurance, risk management, labor relations, management, and procurement.
The ECAC shall appoint a Chairman and Recording Secretary. The Recording Secretary shall take minutes of the public meetings and record them in a minute book. Public meetings shall be conducted monthly on the second Monday of the month at 6:15 p.m.
The ECAC is at all times subject to the Pennsylvania Sunshine Act, the Pennsylvania Right-to-Know Law and the Pennsylvania Public Official and Employee Ethics Act,[1] as an agency of the Township. Members of the ECAC shall not release Township information without clearance from the Township Right-to-Know Officer.
Editor's Note: See 65 Pa.C.S.A. § 701 et seq., 65 P.S. § 67.101 et seq. and 65 Pa.C.S.A. § 1101 et seq., respectively.
The mission of the ECAC shall be to evaluate and make recommendations to the Board of Supervisors that improve the financial position and operational effectiveness of the Township. The ECAC may advise the Board of Supervisors in the following functional areas:
Debt and bond obligation.
Revenue and taxation.
Expenses and cost containment.
Pension funding.
Pension performance and planning targets.
Optimization of Township assets.
Capital planning and project control.
Improvement of business processes, including but not limited to budgeting and planning.
Service delivery assessments and decisions regarding allocation of resources.
Identification of savings opportunities and revenue enhancements.
Bench marking critical comparative metrics with neighboring townships.
Easttown Municipal Authority.
The ECAC is an advisory function to the Board of Supervisors and as such has no audit or watchdog responsibilities in day-to-day operations. The ECAC will primarily focus on needs and solutions that have a future and strategic impact on the Township. Such audit and controls are part of Township operations and are a critical responsibility of the Board of Supervisors.
The ECAC may engage in review of the Township's financial systems and procedures, operations, etc., that meet the advisory mission. The review may encompass any activities, programs, departments, policies, procedures, processes, operations, contracts, agreements and plans that produce or consume Township resources.
The ECAC is strictly advisory in nature. It will make observations, analyses and recommendations. Approval and implementation of any of the ECAC's recommendations shall be solely the responsibility of the Board of Supervisors. As a follow-on to the advisory nature of the ECAC, the ECAC has no audit, compliance, certification or verification authority and thus no corresponding responsibilities or accountabilities in these areas.
The ECAC is charged to make quarterly reports on any findings or recommendations it may have. The ECAC's recommendations are advisory only and not binding on the Board of Supervisors.
The ECAC is prohibited from incurring expenses, making payments, entering contracts, leases or obligations without the expressed consent of the Board of Supervisors.
Township staff shall facilitate ECAC document and material requests, subject to limitations for certain personnel and legal-related matters or other material confidential by law.
The ECAC may be aided from time to time by experts or advisors in their particular area of study. No expert, advisor or consultant shall be contracted without the express consent of the liaison to the Board of Supervisors.