The Village Clerk shall be elected to office and serve for a
four-year term and until his or her successor is elected and qualified,
as provided by statute.
Before entering upon the duties of his or her office, whether
elected or appointed, the Village Clerk shall take and subscribe the
oath of office as prescribed by statute.
The Village Clerk, before entering upon the duties of his or
her office, shall execute a bond, in the manner provided by law, conditioned
upon the faithful performance of his or her duties, to be approved
by the corporate authorities. The bond of the Clerk shall be filed
with the Village Treasurer. The premium of such bond shall be paid
by the Village.
The compensation of the Village Clerk shall be the sum of $8,000
per year.
The Clerk shall be the custodian of the Village Seal, as prescribed by Section
1-2-2 of this Code, and shall affix its impression on documents whenever required.
The Clerk shall seal and attest all licenses, permits and such
other documents as shall require this formality.
The Clerk shall attend all meetings of the Village Board and
keep a full record of its proceedings in the journal which shall be
preserved by the Clerk.
The Clerk shall issue and cause to be served upon all members of the Board of Trustees notices of all special meetings of the Board as set forth in Section
2-3-2 of this Code.
The Clerk shall turn over all money received by him or her on
behalf of the Village to the Village Treasurer promptly upon receipt
of same; and with such money, he or she shall give a statement as
to the source thereof.
The Clerk shall keep the accounts showing all money received
by him or her and the source and disposition thereof; and such other
accounts as may be required by statute or ordinance.
In addition to the record of ordinances and other records which
the Clerk is required by statute to keep, the Clerk shall keep a register
of all licenses and permits issued and the payments thereon; and such
other records as may be required from time to time by the Board of
Trustees.
Upon receipt of the annual report of the Village Treasurer prepared pursuant to Section
4-2-11 of this Code, the Clerk shall cause the annual report to be published at least once, in one or more newspapers published within the Village, as required by statute.
The Clerk shall be the custodian of this Code and of all documents
belonging to the Village which are not assigned to the custody of
some other officer or employee.
The Clerk shall keep and maintain a proper index to all documents
and records kept by him, so that ready access thereto and use thereof
may be had.
The Clerk shall publish all ordinances as provided by statute.
The Clerk shall keep a record of the election or appointment
and confirmation of all officers of the Village, and the record shall
exhibit the name of the officer, to what office elected or appointed,
the date or confirmation of election, the date of his or her commission,
and the date of death, resignation, removal from office, or expiration
of term of office. He or she shall, within five days after the result
of any election is declared or appointment is made, notify all persons
elected or appointed.
The Clerk shall carry out all duties relating to Village elections
as may be authorized by the Village Board or as shall be provided
by statute.
In addition to the duties herein provided, the Clerk shall perform
such other duties and functions as may be required by statute or ordinance.
In case the office of Village Clerk shall become vacant for
any reason, the Village President shall appoint with the consent of
the Board of Trustees an Acting Clerk to serve until a Clerk is elected
for the remainder of the term at the next election of Trustees and
has qualified, as provided by statute.