[HISTORY: Adopted by the Town Board of the Town of Grand
Chute as indicated in article histories. Amendments noted where applicable.]
[Adopted 4-7-2011 by Ord. No. 2011-12 (§ 1.07
of the 1997 Code)]
Public records for which the Town of Grand Chute is the legal
custodian shall be retained for a period of time as prescribed by
§ 19.21(4)(b), Wis. Stats., unless another period of time
has been set by statute, or unless a shorter period has been set by
the State Public Records Board pursuant to § 16.61(3)(e),
Wis. Stats.
Public records deemed obsolete by the Town officer serving as
legal custodian may be destroyed pursuant to the provisions of this
article only after passage of the retention period prescribed by state
statute, unless a shorter period has been set by the State Public
Records Board, and then only after passage of such shorter period.
No record shall be destroyed for which there is reason to believe
litigation may be pending, regardless of whether the retention period
has concluded.
A.
Notice
to Historical Society. Prior to the destruction of any public record,
at least 60 days' notice shall be given the State Historical
Society, unless such notice has been waived.
B.
Limitation.
This section shall not be construed to authorize destruction of any
public record after a period less than that prescribed by statute
or state administrative regulations.
Any public record may be kept and preserved by the use of microfilm
or other reproductive device. Any photographic reproduction shall
be deemed an original record for all purposes if it meets the applicable
standards of § 16.61(7), Wis. Stats. Once reproduced by
photographic reproduction, the original document may be destroyed
or otherwise disposed of.
