The Superintendent of the Department of Public Works of the Village shall transmit, in writing, to the Clerk of the Board of Trustees of the Village within 10 days after the receipt thereof all written notices received by the Superintendent of the Department of Public Works pursuant to §
160-1 of this chapter.
The Clerk of the Board of Trustees of the Village shall keep
an indexed record in a separate book of all written notices which
said Clerk shall receive pursuant to this chapter of the existence
of a defective, unsafe, dangerous or obstructed condition in or upon
or of an accumulation of ice or snow upon any Village highway, bridge,
sidewalk or culvert, which record shall state the date of receipt
of the notice, the nature and location of the condition stated to
exist and the name and address of the person from whom the notice
is received. The records of each notice shall be preserved for a period
of five years after the date it is received.