City of Port Republic, NJ
Atlantic County
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Table of Contents
Table of Contents
[HISTORY: Adopted by the City Council of the City of Port Republic 10-8-1996 by Ord. No. 06-1996. Amendments noted where applicable.]
GENERAL REFERENCES
Municipal Court — See Ch. 21.
Fire Company — See Ch. 31.
Officers and employees — See Ch. 44.
Salaries and compensation — See Ch. 53.
Wards and commissioners — See Ch. 59.
Emergency management — See Ch. 120.
The purpose of this administrative organization shall be to orderly govern the responsibilities and conduct of the Mayor, Council and certain representatives in the ongoing operation of the City. Standing committees are herein established and their duties defined. Standing committees shall consist of a Chairperson and two Council members. As much as possible, all City business should be reviewed by the appropriate committee for consideration and recommendation before formal action is taken by the whole Council. Committee Chairs shall work with committee members to administer the charges and responsibilities of their committee. Where questions arise as to overlapping responsibilities, Chairs are to consult with the appropriate members of Council or, if applicable, the Mayor to resolve jurisdiction disputes. If the Mayor and Council members are unsure of whose responsibility an issue is, it should be brought to the whole Council for discussion. If an interpretation of law is in order, the Mayor and Council will seek legal advice from the Municipal Counsel.
The standing committees and a description of their responsibilities shall be as follows:
A. 
Recreation Committee:
(1) 
Budget for City recreation areas, including ball fields, basketball and tennis courts, beaches, picnic areas, Fireman's Pond and adjacent park areas.
(2) 
Such other duties or responsibilities as may be delegated by the City Council from time to time.
B. 
Personnel Committee:
(1) 
Interview, screen and select applicants for employment by the City.
(2) 
Responsible for periodic evaluations and performance review of all full- and part-time employees of the City.
(3) 
Recommend and implement all personnel policies approved by City Council.
(4) 
Review and approve all requests for paid and unpaid leaves of absence for purposes of training, vacation, illness or other good cause.
(5) 
Make recommendations to Council for salary, benefits, hours and other terms and conditions of employment.
(6) 
Budget recommendations related to personnel matters.
(7) 
Such other duties or responsibilities as may be delegated by the City Council from time to time.
C. 
Administration:
(1) 
Budget recommendations for equipping, furnishing and operating City Hall.
(2) 
Work with the Auditor, Chief Finance Officer, City Clerk, Deputy City Clerk and Municipal Court on matters related to the annual budget, income and expenditures.
(3) 
Work with the Tax Office staff to ensure efficient assessment of revenues and collection of taxes.
(4) 
Review requests for technology such as telephones, photocopiers, facsimile equipment, computer software and hardware, including training for staff and service agreements, and make recommendations to Council.
(5) 
Such other duties or responsibilities as may be delegated by the City Council from time to time.
D. 
Public Works:
(1) 
Recommend hires and conditions of employment for maintenance personnel; supervision of work schedule for part-time and full-time maintenance personnel.
(2) 
Work with the Municipal Engineer to secure funding for road and highway improvements.
(3) 
Work with county government representatives to ensure maintenance of county roads within the community.
(4) 
Make recommendations to Council for specific road improvement projects for City roads.
(5) 
Maintenance of all property owned by the City of Port Republic, including City-owned structures.
(6) 
Responsible for the operation of the Convenience Center and recycling facility.
(7) 
Review and recommend the need for all automotive, mowing, earthmoving and other equipment utilized for maintenance of public buildings, grounds, roads and rights-of-way.
(8) 
Responsible for all infrastructure within the City of Port Republic.
(9) 
Such other duties or responsibilities as may be delegated by the City Council from time to time.
E. 
Fire and Ambulance:
(1) 
Meet periodically with representatives of the Volunteer Fire Department and Emergency Rescue Squad to discuss issues related to these emergency services and funding.
(2) 
Review emergency calls within the community and report to Council; make recommendations to Council regarding line items for fire and ambulance protection.
(3) 
Represent the City in meetings with other public bodies on matters involving fire and ambulance protection, including 911 and dispatch services.
(4) 
Such other duties or responsibilities as may be delegated by the City Council from time to time.
F. 
Police:
(1) 
Work with the State Police to ensure public safety and the enforcement of municipal ordinances.
(2) 
Report to Council on police, law enforcement and public safety matters within the community.
(3) 
Represent the community at meetings with the State Police or communities and agencies when the principal issue involves police and public safety.
(4) 
Make recommendations to Council regarding the police budget.
(5) 
Identify and recommend law enforcement needs or problems within the community.
(6) 
Such other duties or responsibilities as may be delegated by the City Council from time to time.
G. 
Board of School Estimates:
(1) 
Work with School Board representatives to develop the annual school budget.
(2) 
Recommend and explain to Council provisions of the annual school budget.
(3) 
Review and report to Council on major developments involving school funding and expenditures, including capital improvements and operational needs.
(4) 
Such other duties or responsibilities as may be delegated by the City Council from time to time.
The Mayor shall be the Chairperson of the Police Committee and Board of School Estimates and shall have such other powers and duties as provided by law.
The President of Council shall preside at all meetings of the Council. The Council President shall appoint the standing and special committees, unless Council shall then direct through a majority vote of the entire Council.
Special committees may be established with a majority vote of Council to deal with specific issues which may effect the City or require special attention by the Council.
Duties:
A. 
Voting members of the Planning Board report to Council on actions and activities of the Planning Board.
B. 
Sharing concerns of the Council regarding land use and related topics with the Planning Board and vice versa.
Duties:
A. 
Work with appropriate state and federal agencies in emergency situations.
B. 
Work with community volunteers, the State Police and City employees in taking appropriate action in public emergencies.
[1]
Editor's Note: See also Ch. 120, Emergency Management.
A. 
This position shall be determined by a majority vote of Council, with the position of Office Manager first being reviewed by the Personnel Committee.
B. 
Duties:
(1) 
Place employment advertisements; coordinate and conduct personnel interviews with the Personnel Committee; screening and background checks of applicants/potential employees for the City.
(2) 
Recommend personnel policies to the Personnel Committee; enforce current personnel policies with guidance of the Personnel Committee.
(3) 
Review and approve requests for paid and unpaid leaves of absence for purposes of training, vacation, illness or other good cause.
(4) 
Make recommendations to the Personnel Committee for salary, benefits, hours and other terms and conditions of employment.
(5) 
Budget recommendations related to personnel matters.
(6) 
Monitor and supervise attendance, standard City office operations, and City personnel policies.
(7) 
Oversee health benefit plans.
(8) 
Make recommendations, monitor, and oversee personnel and clerical procedures of all official City offices and departments.