[HISTORY: Adopted by the Board of Supervisors of the Township of West Manchester 12-18-1980 by Ord. No. 80-18; amended in its entirety 7-16-1998 by Ord. No. 98-10. Subsequent amendments noted where applicable.]
Retirement benefits — See Ch. 29.
The office of Township Manager is hereby created by the Township of West Manchester.
The Manager shall be appointed for an indefinite term by a majority of all members of the Board of Supervisors. The Manager shall serve at the pleasure of the Board of Supervisors, and he may be removed at any time by a majority vote of all its members. At least 30 days before such removal is to become effective, the Board of Supervisors shall furnish the Manager with a written statement setting forth its intention to remove him or, in lieu thereof, the Board of Supervisors may remove him immediately upon tendering to the Manager the pay due him up to and including 30 days after the effective date of the removal.
[Amended 8-28-2008 by Ord. No. 08-12]
The Manager shall be chosen solely on the basis of his executive and administrative abilities, with special reference to the duties of his office as herein outlined. The Manager need not be a resident of the Township but shall be a resident of the Commonwealth of Pennsylvania during his tenure in office.
Before entering upon his duties, the Manager shall give a bond to the Township with a bonding company as surety, to be approved by the Board of Supervisors, in the sum of $5,000, conditional upon the faithful performance of his duties. The premium of said bond is to be paid by the Township.
The salary of the Township Manager shall be fixed by the Board of Supervisors and may be changed from time to time at the discretion of the Board of Supervisors.
The Manager shall be the chief administrative officer of the Township, and he shall be responsible to the Board of Supervisors as a whole for the proper and efficient administration of the affairs of the Township. The powers and duties of administration of all Township business shall be vested in the Manager unless expressly imposed or conferred by statute upon other Township officers.
Subject to recall by ordinance of the Board of Supervisors, the powers and duties of the Township Manager shall include the following:
He shall supervise and be responsible for the activities of all municipal departments unless otherwise stipulated by the Board of Supervisors.
He shall hire and, when necessary for the good of the service, shall suspend or discharge any employee under his supervision, provided that:
Prior approval of the Board of Supervisors shall be obtained before enlarging staff either by the creation of a new position or increasing the number of employees in the then-present categories;
The Manager shall notify at once and in writing each of the Supervisors of any action taken by authority of this subsection; and
The Manager shall report, at the next meeting thereafter of the Board of Supervisors, any action taken by authority of this subsection.
He shall fix wages and salaries of all personnel under his supervision, as directed by the Board of Supervisors.
He shall prepare and submit to the Board of Supervisors, before November 15 of each year, a recommended budget for the next fiscal year and an explanatory message. In preparing the proposed budget, the Manager shall consult with the head of each department, agency or board, or any qualified officer thereof, as to estimates of revenues and expenditures and such other supporting data as he requires.
He shall be responsible for the administration of the budget after its adoption by the Board of Supervisors.
He shall, in conjunction with the preparation of the yearly budget, develop long-range fiscal plans for the municipality, such plans to be presented annually to the Board of Supervisors for its review and action.
He shall hold such other municipal offices and head such municipal departments as the Board of Supervisors may from time to time direct.
He shall attend all meetings of the Board of Supervisors and its committees with the right to take part in the discussions, and he shall receive notice of all special meetings of the Board of Supervisors and its committees.
He shall prepare the agenda for each meeting of the Board of Supervisors and supply facts pertinent thereto.
He shall keep the Board of Supervisors informed as to the conduct of Township affairs; submit periodic reports on the condition of the Township finances and such other reports as the Board of Supervisors requests; and make such recommendations to the Board of Supervisors as he deems advisable or as it requests.
He shall submit to the Board of Supervisors, as soon as possible after the close of the fiscal year, a complete report of the finances and the activities of the Township for the preceding year.
He shall see that the provisions of all franchises, leases, permits and privileges granted by the Township are observed.
He may employ, by and with the approval of the Board of Supervisors, experts and consultants to perform work and to advise in connection with any of the functions of the Township.
He shall attend to the letting of contracts in due form of law, and he shall supervise the performance and faithful execution of the same except insofar as such duties are expressly imposed by statute upon some other Township officer.
He shall see that all money owed the Township is promptly received and that proper proceedings are taken for the security and collection of all the Township's claims.
He shall be the purchasing officer of the Township and he shall purchase in accordance with the provisions of the Township Code, all supplies and equipment for the agencies, boards, departments and other offices of the Township, provided that all capital expenditures shall be subject to prior approval of the Board of Supervisors. He shall keep an account of all purchases and shall, from time to time or when directed by the Board of Supervisors, make a full written report thereof. He shall also issue rules and regulations, subject to the approval of the Board of Supervisors, governing the procurement of all municipal supplies and equipment.
All complaints regarding Township services shall be referred to the office of the Manager. He, or an officer designated by him, shall investigate and dispose of such complaints, and the Manager shall report all complaints thereon to the Board of Supervisors.
He shall make research and investigation into the administrative and governmental functions of various townships and appropriate ordinances affecting the health, safety, welfare and administration of this Township. He shall establish and maintain appropriate filing systems and efficient administrative procedures for the conduct of the business of the Township.
Insofar as it shall be practical, the flow of administration of policy shall be from the Board of Supervisors of its committees or members through the Township Manager.
During any absence of the Manager, the normal operating functions of the Township shall be delegated to the appropriate department heads in accordance with such table of organization as is established by the Board of Supervisors and in force at the time of the disability or absence of the Manager; duties of the Manager not so specifically delegated shall be performed by the Board of Supervisors.