Retention
|
SHSW* Notification
| ||
---|---|---|---|
Bank statements, deposit books, slips and stubs
|
CR + 7
|
W
| |
Cancelled checks, duplicates and check stubs
|
CR + 7
|
W
| |
Receipt forms
|
CR + 7
|
W
| |
Vouchers, requisitions, purchase orders and all other supporting
documents pertaining thereto
|
CR + 7
|
W
| |
Bonds and coupons after maturity
|
EVT + 7
|
W
| |
License and permit applications, stubs and duplicates
|
CR + 7
|
W
| |
Official bonds
|
CR + 7
|
W
| |
Payrolls and other time and employment records of personnel
included under the Wisconsin Retirement Plan
|
CR + 7
|
W
| |
Special assessment records
|
CR + 7
|
W
|
NOTE:
| ||
---|---|---|
*
|
State Historical Society of Wisconsin
|
Retention
|
SHSW* Notification
| ||
---|---|---|---|
Contracts
|
CR + 7
|
W
| |
Excavation permits
|
CR + 7
|
W
| |
Inspection records
|
CR + 7
|
W
| |
Water stubs
|
CR + 2
|
W
| |
Sewer rental charge stubs
|
CR + 2
|
W
| |
Receipts of current billings
|
CR + 2
|
W
| |
Customers' ledgers
|
CR + 2
|
W
|
Retention
|
SHSW* Notification
| |||
---|---|---|---|---|
Insurance policies
| ||||
1.
|
12 years for policies relating to workers compensation
|
EVT + 12
|
W
| |
2.
|
Permanent retention of master policies
|
P
|
N/A
| |
3.
|
7 years for all others
|
EVT + 7
|
W
| |
Assessment rolls and related records, including Board of Review
minutes, shall be maintained for 20 years
|
CR + 20
|
N
| ||
Contracts and papers relating thereto
|
CR + 7
|
W
| ||
Correspondence and communications
|
CR + 7
|
W
| ||
Financial reports, other than annual financial reports
|
CR + 7
|
W
| ||
Oaths of office
|
CR + 7
|
W
| ||
Reports of boards, commissions, committees and officials duplicated
in the Council minutes may be destroyed after 1 year
|
CR + 1
|
W
| ||
Petitions
|
CR + 7
|
W
| ||
Traffic forfeiture case files may be destroyed after 2 years
from date of adjudication
|
EVT + 2
|
W
| ||
Ordinance violation case files may be destroyed after 2 years
from date of adjudication
|
EVT + 2
|
W
|
Retention
|
SHSW* Notification
| ||
---|---|---|---|
Radio tape recordings
|
CR + 120 days
|
W
| |
Videotapes of patrol activities
|
CR + 120 days
|
W
| |
Overnight parking permissions
|
CR + 120 days
|
W
| |
Jail register
|
CR + 7 years
|
W
| |
Personnel files
|
CR + 7 years
|
W
| |
Incidents and complaints
|
CR + 7 years
|
W
| |
Arrest records, including support documents
|
EVT + 7 years
|
W
| |
Traffic and parking ordinance violations
|
EVT + 1 year
|
W
| |
Municipal ordinance violations
|
EVT + 2 years
|
W
| |
Traffic accident reports
|
EVT + 8 years
|
W
| |
Juvenile violation reports
|
EVT + 7 years
|
W
| |
Municipal or circuit court dockets (final decision)
|
EVT + 180 days
|
W
| |
Fine and fee collection record
|
CR + 3 years
|
W
| |
Correspondence
|
CR + 7 years
|
W
| |
Purchase orders
|
EVT + 7 years
|
W
| |
License and permit applications and related investigations
|
EVT + 7 years
|
W
| |
Bicycle licenses
|
EVT + 3 years
|
W
| |
Administrative reports and statistics
|
CR + 7 years
|
W
| |
Property inventory reports
|
EVT (until superseded)
|
W
| |
Calls for service logs
|
CR + 3 years
|
W
| |
Vacant property check requests
|
CR + 2 years
|
W
| |
Vehicle maintenance records
|
Date of disposal + 3 years
|
W
| |
Radio logbooks
|
CR + 3 years
|
W
| |
Teletype message records
|
CR + 3 years
|
W
| |
Dispatch case number assignments
|
CR + 3 years
|
W
|
Retention
|
SHSW* Notification
| ||
---|---|---|---|
Contents of a blank ballot box, unused ballots and materials
|
EVT + 3 business days after the canvass is complete
|
W
| |
Voter serial number slips
|
EVT + 90 days after the canvass is complete
|
W
| |
Voting machine records
|
EVT + 14 days after a primary; 21 days after an election**
|
W
| |
Detachable recording units electronic
|
EVT + 14 days after a primary; 21 days after an election***
|
W
| |
Ballots (state, county, local)
|
EVT + 30 after the election
|
W
| |
Ballots (federal offices)****
|
EVT + 22 months after election
|
W
| |
Applications for absentee ballots (for federal election ballots)
|
EVT + 90 days after election; 22 months after election for federal
offices
|
W
| |
Forms associated with election, such as tally sheets, inspector's
statements and nomination papers
|
EVT + 90 days after election; 22 months after election for federal
offices
|
W
| |
Official canvass statements
|
EVT + 10 years after election
|
W
| |
Registration and poll lists — nonpartisan primaries and
elections
|
EVT + 2 years after election for which they were created
|
W
| |
Registration and poll lists — partisan primaries and elections
|
EVT + 4 years after election for which they were created
|
W
| |
Cancelled registration cards
|
EVT + 4 years after cancellation
|
W
| |
Election notices
|
EVT + 1 year after the election; 22 months for federal election
|
W
| |
Proof of publication and correspondence relative to publications
|
EVT + 1 year after the election; 22 months for federal election
|
W
| |
Campaign registration
|
EVT + 6 years after termination statements by the registrant
|
W
| |
Campaign finance reports
|
EVT + 6 years after date of receipt
|
W
|
NOTES:
| ||
---|---|---|
*
|
The State Historical Society of Wisconsin (SHSW) has designated
the above records as "W," signifying waived notice.
| |
**
|
The Governor may by order permit the clearing of voting machine
recorders before this date if a special election is called.
| |
***
|
Before units can be cleared or erased, the following information
must be transferred to a disk or other recording medium and retained
for 22 months.
| |
****
|
Federal offices are President of the United States, United States
Senator and Representative.
|