[HISTORY: Adopted by the Town Meeting of the Town of Dedham as Ch. 5 of the 1996 By-laws; amended 11-18-2013 STM by Art. 16. Subsequent amendments noted where applicable.]
Finances — See Ch. 39.
No officer, agent or employee of the Town shall in his official capacity make, pass upon or participate in making or passing upon the borrowing of any monies by or on behalf of the Town, or any purchase, sale, contract or agreement, or the terms or amount of any payment for or on behalf of the Town, or in which said borrowing, purchase, sale, contract or agreement the Town is interested in any way whatsoever if such officer, agent or employee shall have any personal financial interest therein, directly or indirectly, except as may be provided from time to time by G.L. c.268A.
[Amended 11-17-2014 ATM by Art. 18]
The Town Manager shall be the Chief Procurement Officer (CPO) of the Town pursuant to G.L. c.30B. The Town Manager may delegate CPO powers and duties to one or more employees under his direction in accordance with G.L. c.30B.
No contract involving an obligation of the Town, including a purchase order for the procurement of goods or services in excess of $1,000 shall be binding upon the Town unless it is in writing and is signed by the officer or a majority of the Board or Committee duly authorized to expend the appropriation against which such obligations is incurred, and the CPO; and the CPO shall make a record of every such contract in a book which shall be the property of the Town.
Every contract exceeding $25,000 shall be accompanied by a suitable bond for the performance of the same, or by the deposit of money or security to the amount of such bond if so requested by the CPO.
No board or officer shall make any contract on behalf of the Town, including any renewal, extension or option, the execution of which shall necessarily extend beyond three years from the date of execution, unless specific authority to do so has been given by vote of the Town or as otherwise provided by law.
All contracts for the procurement of supplies, services, and real property or for the disposal of supplies or real property awarded by the Town shall be in accordance with the provisions of G.L. c.30B, to the extent such provisions are applicable, and any procedures established by the Chief Procurement Officer ("CPO").
All other contracts made by the Town shall comply with applicable provisions of law; provided, however, that contracts for supplies and services for amounts less than the statutory minimum established by G.L. c.30B shall be awarded only after an informal competitive process, requiring, at a minimum, the solicitation and documentation of three quotations.
Whenever in the judgment of any department head, tangible supply, as defined by Chapter 30B, in the charge of that department with an estimated net value of $5,000 or more, except motor vehicles to be replaced, is no longer necessary or useful, and it is in the best interest of the Town to dispose of such supply, such department head in writing shall so advise the CPO, who may dispose of such supply in accordance with provisions of Chapter 30B. Any tangible supply with an estimated net value of less than $5,000 may be disposed of in accordance with procedures established by the CPO.
When authorized to raise a loan on behalf of the Town for a term of more than two years, the Treasurer-Collector shall solicit bids thereon by advertising or otherwise, in such manner as he shall deem appropriate, and shall reserve to the Town the right to reject any or all such bids.
[Amended 11-17-2014 ATM by Art. 18]
In all cases where competitive bids are invited either by law or by-law, all prospective bidders shall be advised, either in the posted notice, the published advertisement, or letter of invitation to bid, (i) that all bids and related materials shall be submitted to the Office of the Town Manager, Town Hall, PO Box 306, Bryant Street, Dedham, MA 02027, and (ii) that all bids shall be opened at the designated time and place under the supervision of the CPO.