[HISTORY: Adopted by the Mayor and Council of the Borough of Lindenwold 1-19-1981 by Ord. No. 563 (Ch. 6 of the 1981 Code). Amendments noted where applicable.]
Any person claiming payment from the Borough of Lindenwold shall first submit a detailed statement of the items or demand necessitating such claim to the responsible executive agency, specifying particularly how the bill or demand is made up and a certification of the party claiming payment that it is correct. No bill, claim or demand shall be considered for payment unless the voucher has attached to it or includes a certification from a designated Borough employee having personal knowledge of the facts that the goods have been received by or the service has been rendered to the Borough of Lindenwold and that those services or goods are consistent with an existing contract or purchase order. The Chief Financial Officer or Borough Administrator shall have the duty to audit, warrant and make recommendations on all claims and bills.
The bill or claim, duly certified, shall be presented to the Municipal Clerk for inclusion in the proceedings of the next immediate formal meeting of the governing body, and it shall be the duty of the Chief Financial Officer or Borough Administrator to examine all bills or claims submitted for payment in order to ascertain if proper administrative procedures have been followed. All claims or bills to be considered by the governing body shall be listed systematically and without preference, and said list shall be made available to every member of said governing body prior to formal action by that body.
Claims shall be considered by the Borough Council, which shall approve the same, except that if said governing body rejects any claim presented to it, it shall state the reason for such rejection. Any disapproved claim shall be referred back to the Chief Financial Officer or Borough Administrator with such instructions as the governing body may give at the time of disapproval.
It shall be the duty of the Municipal Clerk to record all claims in the official minutes or through an appropriate claims register, indicating that the governing body has by formal action approved the same, with appropriate records as to any claims disapproved or rejected. All records pertaining to approval or disapproval of bills or claims shall be available for public inspection.
The Chief Financial Officer shall make the disbursements upon receipt of an order by the governing body, attested by the Borough Clerk. In the event that the Mayor vetoes the payment of any claims or bills, the Chief Financial Officer may be authorized to make payment by a vote of the governing body whereby at least 2/3 of Council shall vote to override such veto of any claim or bill.
After the Clerk has certified that the claims have been approved, the Municipal Clerk shall turn the same over to the Chief Financial Officer or designee, who shall forthwith prepare the necessary checks for the payment thereof, which said checks shall be signed by the Mayor and thereafter signed by the Municipal Clerk and the Chief Financial Officer or designee. After preparing checks for the payment of claims, the checks shall be recorded in the proper books of accounts and thereafter mailed to the claimants.