[HISTORY: Adopted by the Board of Supervisors of the Township of Middle Smithfield 1-24-2013 by Ord. No. 191. Amendments noted where applicable.]
There is hereby established a Commission to be known as the "Middle Smithfield Township Historical Commission."
The Commission shall serve in an advisory capacity for historic preservation information facilitation to the citizens of the Township. To accomplish this purpose, the Commission shall:
Identify significant architectural, historical, and natural sites in Middle Smithfield Township and maintain a detailed inventory and map(s) of these historic resources including informational data appropriately classified;
Create an awareness of the history of the Township from the native Americans to the present day, including their cultural, agricultural, business, educational, and religious endeavors;
Research and record the history of Middle Smithfield Township and serve as an advisory resource for owners of historic sites involved with preservation and/or restoration;
Prepare appropriate reports for the Board of Supervisors, as well as reports which may be requested by the Board of Supervisors;
Cooperate with and advise the Board of Supervisors, the Township Planning Commission, and all Township officials and agencies in relation to the preservation and restoration of significant historical structures, sites, and natural features, including the review of zoning and/or subdivision/land development proposals and building/demolition permit applications which have the potential to impact on historical resources;
Consider, promote, and, with the approval of the Board of Supervisors, apply for technical and financial assistance from all appropriate local, county, state, federal, and other agencies in the preservation of significant architectural, natural, and historic sites within Middle Smithfield Township and report all related action to the Board of Supervisors;
Prepare and submit an annual report at year's end as well as a yearly agenda and budget to the Board of Supervisors for sums deemed necessary to carry out the objectives;
Cooperate with and advise Township officials regarding the possible acquisition and use of significant historic structures and sites, including their research and nomination to the National Register of Historic Places in accordance with the provisions of the National Historical Preservation Act of 1966, as amended; and
Perform other related duties as may be delegated by the Board of Supervisors.
The Historical Commission shall:
Consist of five members who must be residents and/or taxpayers of Middle Smithfield Township or residents of Monroe County, Pennsylvania;
[Amended 12-29-2014 by Ord. No. 201]
Be appointed by the Board of Supervisors;
Serve a term of office for three years, except initial terms shall be staggered as follows: One member shall be appointed for one year, two members shall be appointed for two years, and two members shall be appointed for three years. Initial terms shall be measured from January 1 in the year first succeeding the year of appointment. A member may serve on the Commission for no more than two consecutive three-year terms;
Serve without compensation but may be reimbursed for expenses necessary to conduct the responsibilities of the Commission when authorized by the Board of Supervisors; and
Elect annually a Vice Chairperson; Secretary, and other officers as deemed necessary by the Commission. The Chairperson shall be appointed by the Board of Supervisors.
The Board of Supervisors of Middle Smithfield Township may remove any member of the Commission from office for inefficiency, neglect of duty, malfeasance in office, conflict of interest, or for violation of any Township Attendance Policy then in effect.
A vacancy on the Commission shall be filled by a resident and/or taxpayer of Middle Smithfield Township or resident of Monroe County, Pennsylvania, appointed by the Board of Supervisors for the unexpired term of the vacant office. The Commission may make recommendations for appointees to the Board of Supervisors for unfulfilled terms and for full terms. The Commission shall have the right to establish appropriate committees to assist with research, to lend expertise, and to perform other duties as assigned by the Commission. Each committee shall be chaired by a member of the Historical Commission.
[Amended 12-29-2014 by Ord. No. 201]
Monthly meetings, workshops and periodic executive sessions shall be held to conduct the business of the Commission. The Commission shall make and alter its rules of procedure consistent with the ordinances of the Township and the laws of the Commonwealth of Pennsylvania. The Commission shall keep records of its meetings and activities, and submit monthly reports to the Board of Supervisors. The Commission shall keep records of its resolutions, transactions, findings and determinations, and such records shall be considered "public records" except when contrary to the public interest as determined by the Board of Supervisors pursuant to applicable statutes, ordinances or their rules and regulations. A majority of the Commission members shall constitute a quorum. The affirmative vote of a simple majority of members present at any duly convened meeting shall be necessary to take Commission action. The meetings of the Commission shall be open to the public, unless the Commission shall hold an executive session in accordance with the provisions of the Pennsylvania Sunshine Act, 65 Pa.C.S.A. § 701 et seq., or any successor statute. The Township Secretary shall be responsible for advertising the Commission's yearly notice of regular meetings and any special meetings.
In order to carry out its responsibilities, the Historical Commission may, with the consent of the Board of Supervisors, utilize any funds, personnel, or any other assistance made available by the county, the commonwealth, or federal government, or any of their agencies, or from private sources. The Board of Supervisors may enter into agreements or contracts regarding the acceptance or utilization of the funds or assistance in accordance with Township procedures. The Historical Commission is not authorized to contract on behalf the Township, and shall not have the right to expend, or have custody of Township funds, except as expressly authorized by the Township Board of Supervisors.