[HISTORY: Adopted by the Board of Trustees of the Village
of Horseheads as indicated in article histories. Amendments noted
where applicable.]
[Adopted 1-10-2013 by L.L. No. 1-2013]
New York State no longer requires that purchase contracts be
awarded solely to the "lowest responsible bidder." General Municipal
Law § 103(1) now also permits purchase contracts to be awarded
on the basis of "best value" to a "responsive and responsible bidder."
The best value method optimizes quality, costs and efficiency among
responsive and responsible offerors and only applies to the purchase
of goods and services. It does not apply to public works contracts.
The intent of the best value option is to allow governments the ability
to purchase products and services that may not be the lowest in initial
price, but due to factors such as product life or quality may provide
a more cost-effective long-term solution.
As used in this article, the following terms shall have the
meanings indicated:
Defined in New York State Finance Law § 163. When
awarding contracts under the best value standard, the Village must
consider the overall combination of quality, price, and other elements
of the required commodity or service that in total are optimal relative
to the needs of the Village.
A.Â
The Village of Horseheads hereby authorizes the use of the best value
standard as part of the Village procurement policies.
B.Â
Use of the best value standard must rely wherever possible on objective
and quantifiable analysis. The best value standard may identify as
a quantitative factor whether offerors are small businesses or certified
minority- or women-owned business enterprises as defined in Executive
Law § 310.
C.Â
The best value standard may only be used for purchase contracts,
which include contracts for service work, but excludes any purchase
contracts necessary for the completion of public works contracts pursuant
to Labor Law Article 8.
D.Â
The Village shall update its procurement policy in accordance with
the provisions of this article.
