[Adopted 10-8-2007]
This article is enacted pursuant to the authority of Wisconsin
Statutes § 66.0608 for the purpose of authorizing volunteer
funds to be held in the name of the Fire Department and EMS (FD/EMS).
This article is to be interpreted in conformance with that section,
as it may be amended from time to time. "Volunteer funds" is defined
as those funds generated from (FD/EMS) fund-raising efforts, as well
as donations and other charitable contributions directed to the (FD/EMS).
The Village Board of the Village of Greenville does hereby authorize
the Village Fire Chief, the EMS Coordinator or the EMS Treasurer to
deposit funds of the Department in an account in the name of the (FD/EMS)
in the depository of their choosing.
The (FD/EMS) are granted exclusive control over the expenditure
of funds of their departments. This authority is granted without limitation
as to the amount or type of funds. It is subject to the limitations
and requirements hereinafter set forth.
The following limitations and requirements shall apply to the
handling and disbursement of funds from the account:
A.
Expenditures. Expenditures withdrawn from the account may be made
only upon majority vote of the (FD/EMS) members present at a duly
noticed meeting of their departments. Such withdrawals and expenditures
may be made for any purpose that promotes the ability of the (FD/EMS)
to provide services for which it is organized.
B.
Accountings. The (FD/EMS) Treasurer shall provide the Village Board
with monthly statements at the end of each month. The statements shall
be provided within 10 days following the end of the month. The statements
shall include a detailed itemization of all receipts, expenditures,
and the balance on hand at the end of the month. The source of all
funds and the identity of the payee for each disbursement shall be
set forth.
C.
Audit. The (FD/EMS) accounts shall be included in the annual audit
of Village funds. They shall be audited in the same manner as other
Village funds.
