[CC 1989 §2-81; Ord. No. 6774 §§1—2, 2-27-1995; Ord. No. 11-004 §1, 2-28-2011]
No person shall be eligible for the office of City Clerk who does not possess a knowledge of bookkeeping; and whenever it shall appear to the satisfaction of the City Council that an incumbent City Clerk does not possess such knowledge, the Council shall declare the office vacant.
[CC 1989 §2-82; Ord. No. 6774 §§1—2, 2-27-1995; Ord. No. 11-004 §1, 2-28-2011]
A. 
The City Clerk shall have the custody of all ordinances, papers and records of the City and shall furnish certified copies thereof when required by the City Council or by officers of the City in the regular discharge of their duties; and he/she shall, among other duties, keep the journal of the proceedings of the Council; and he/she shall not keep his/her office at any other place in the City than at or adjacent to the Council Chamber, where he/she shall be each day a sufficient length of time to transact any business that may be presented; and he/she shall not remove from his/her office any books of the City with the purpose of establishing an office at any other place in the City.
B. 
The City Clerk shall keep and preserve all books and papers belonging to his/her office, filed and indexed in convenient form, and shall safely keep all deeds and papers showing the title of the City to any property, and all bonds given by any City Officer and contracts to which the City is a party.
C. 
The City Clerk shall file all ordinances and resolutions passed by the City Council, and the files containing such records shall be kept properly indexed and labeled.
D. 
The City Clerk shall cause all ordinances, resolutions, financial statements and other notices to be published when such publication is specially required by Statute, this Code or other ordinance or when such publications are specifically ordered by the City Council. He/she shall superintend the printing of all such ordinances, resolutions and examine and correct the proof thereof.
E. 
The City Clerk shall prepare all City Officers' commissions which the Mayor is required to sign and countersign them, affix the Seal of the City thereto, and keep a record of all commissions and the official oaths and bonds of the City Officers.
F. 
The City Clerk shall affix the City Seal to all public instruments or official acts of the Mayor which by law, this Code or other ordinance are required to be attested by the City Seal.
G. 
The City Clerk shall attend all regular and special meetings of the City Council and shall take and type into permanent form the minutes of those meetings.
H. 
The City Clerk shall aid all City inspectors and the City Code Enforcement Officer by conducting any research required by them and by acting as liaison between inspectors and officers and the public.
I. 
The City Clerk shall answer questions from the public concerning new businesses and zoning regulations and shall note complaints from residents for forwarding to the appropriate official.
J. 
The City Clerk shall work with the various boards of the City and shall record, type and distribute minutes to Board members, take applications for special use permits, carry out any needed advertising and set up public meetings as needed, send any needed correspondence, take applications for employment for City positions from applicants, and act as liaison between the various boards and the residents of the City.
K. 
The City Clerk shall work with and assist the attorney for the City in carrying out his/her various duties.
L. 
The City Clerk shall accept nominations for candidates and help with any and all other matters as needed to carry out the election.
M. 
Among his/her other duties, the City Clerk shall:
1. 
Aid in issuing building permits.
2. 
Obtain information requested by the City Council.
3. 
Execute contracts as directed by the City Council.
4. 
Work with appropriate City Officials concerning the City's relationship with various Federal and State agencies.
N. 
The City Clerk shall carry out any other duties delegated to him/her by the City Administrator or Mayor.
O. 
The setting forth of specific duties and powers of the City Clerk herein shall be an extension of, rather than limitation of, those duties normally carried out by a City Clerk and as further set forth by Statute.
[1]
Editor's Note—Ord. no. 11-004 §1, adopted February 28, 2011, repealed section 115.230 "powers and duties—as general accountant of city" in its entirety. Former section 115.230 derived from CC 1989 §2-83; ord. no. 6774 §§1—2, 2-27-1995.
[CC 1989 §2-84; Ord. No. 6774 §§1—2, 2-27-1995; Ord. No. 11-004 §1, 2-28-2011]
The City Clerk shall not permit any records or documents in his/her charge to be removed from his/her office except for some City Officer entitled to the use thereof or for the inspection of the City Council.