[CC 1989 §2-81; Ord. No. 6774 §§1—2, 2-27-1995; Ord. No. 11-004 §1, 2-28-2011]
No person shall be eligible for the office of City Clerk who
does not possess a knowledge of bookkeeping; and whenever it shall
appear to the satisfaction of the City Council that an incumbent City
Clerk does not possess such knowledge, the Council shall declare the
office vacant.
[CC 1989 §2-82; Ord. No. 6774 §§1—2, 2-27-1995; Ord. No. 11-004 §1, 2-28-2011]
A. The
City Clerk shall have the custody of all ordinances, papers and records
of the City and shall furnish certified copies thereof when required
by the City Council or by officers of the City in the regular discharge
of their duties; and he/she shall, among other duties, keep the journal
of the proceedings of the Council; and he/she shall not keep his/her
office at any other place in the City than at or adjacent to the Council
Chamber, where he/she shall be each day a sufficient length of time
to transact any business that may be presented; and he/she shall not
remove from his/her office any books of the City with the purpose
of establishing an office at any other place in the City.
B. The
City Clerk shall keep and preserve all books and papers belonging
to his/her office, filed and indexed in convenient form, and shall
safely keep all deeds and papers showing the title of the City to
any property, and all bonds given by any City Officer and contracts
to which the City is a party.
C. The
City Clerk shall file all ordinances and resolutions passed by the
City Council, and the files containing such records shall be kept
properly indexed and labeled.
D. The
City Clerk shall cause all ordinances, resolutions, financial statements
and other notices to be published when such publication is specially
required by Statute, this Code or other ordinance or when such publications
are specifically ordered by the City Council. He/she shall superintend
the printing of all such ordinances, resolutions and examine and correct
the proof thereof.
E. The
City Clerk shall prepare all City Officers' commissions which the
Mayor is required to sign and countersign them, affix the Seal of
the City thereto, and keep a record of all commissions and the official
oaths and bonds of the City Officers.
F. The
City Clerk shall affix the City Seal to all public instruments or
official acts of the Mayor which by law, this Code or other ordinance
are required to be attested by the City Seal.
G. The
City Clerk shall attend all regular and special meetings of the City
Council and shall take and type into permanent form the minutes of
those meetings.
H. The
City Clerk shall aid all City inspectors and the City Code Enforcement
Officer by conducting any research required by them and by acting
as liaison between inspectors and officers and the public.
I. The
City Clerk shall answer questions from the public concerning new businesses
and zoning regulations and shall note complaints from residents for
forwarding to the appropriate official.
J. The
City Clerk shall work with the various boards of the City and shall
record, type and distribute minutes to Board members, take applications
for special use permits, carry out any needed advertising and set
up public meetings as needed, send any needed correspondence, take
applications for employment for City positions from applicants, and
act as liaison between the various boards and the residents of the
City.
K. The
City Clerk shall work with and assist the attorney for the City in
carrying out his/her various duties.
L. The
City Clerk shall accept nominations for candidates and help with any
and all other matters as needed to carry out the election.
M. Among
his/her other duties, the City Clerk shall:
1. Aid in issuing building permits.
2. Obtain information requested by the City Council.
3. Execute contracts as directed by the City Council.
4. Work with appropriate City Officials concerning the City's relationship
with various Federal and State agencies.
N. The
City Clerk shall carry out any other duties delegated to him/her by
the City Administrator or Mayor.
O. The
setting forth of specific duties and powers of the City Clerk herein
shall be an extension of, rather than limitation of, those duties
normally carried out by a City Clerk and as further set forth by Statute.
[CC 1989 §2-84; Ord. No. 6774 §§1—2, 2-27-1995; Ord. No. 11-004 §1, 2-28-2011]
The City Clerk shall not permit any records or documents in
his/her charge to be removed from his/her office except for some City
Officer entitled to the use thereof or for the inspection of the City
Council.