[HISTORY: Adopted by the Mayor and Council of the Village of Bosque Farms 2-16-1989 (Sec. 2-6 of the 1980 Code). Amendments noted where applicable.]
The purpose of the Clerk/Administrator position is to provide the Village of Bosque Farms with support services which assist the Mayor in directing and coordinating administrative, personnel, and budgetary activities necessary to conduct Village business. This position functions under the supervision of the Mayor. All duties and responsibilities are assigned or removed at the discretion of the Mayor.
The Clerk/Administrator shall be appointed by the Mayor with the approval of the governing body.
The Clerk/Administrator, prior to entering into or performing duties, shall take an oath or affirmation complying with the provisions of NMSA 1978 § 3-10-2. The Clerk/Administrator shall, within 10 days after the appointment, furnish a surety bond in an amount determined by the governing body, conditioned upon the faithful performance of the duties of the office of Clerk/Administrator and the proper care and disposition of Village funds. The premium of the bond shall be paid by the Village.
The Village Clerk/Administrator:
Plans, coordinates and directs all general office operations of the Village to provide complete coverage and maintenance of typing, filing, mailing, phone coverage, public notice requirements, community relations and other duties as assigned; develops documents and implements operating procedures and administrative controls for the operation of Village activities.
Shall prepare or assist in the preparation of all governing body agendas, minutes, ordinances, resolutions, correspondence, documents, grants or other municipal records; shall assure safekeeping of such records; shall, in accordance with state laws, make such information available to the public upon request; and shall maintain all issued Code books in an up-to-date manner.
Is responsible for the assessment, issuance or certification of business registration, itinerant vendor and liquor licenses; the proper receipt, completion and submission of all required reports, forms or notices in a timely manner.
Coordinates and/or serves as liaison to the public or other agencies in the development and implementation of special programs and projects as assigned by the Mayor.
Assists in the development of and provides supervision for the billing and delivery of services associated with the municipal water system as defined in Village ordinances.
May perform selected duties of the Planning and Zoning Administrator, Treasurer, or Police/Court Clerk or other Village functions and duties as determined by the Mayor to cover periods of absence.
Performs duties as required by state law during municipal elections, and maintains a current notary public and voter registration certification.
Directs the implementation of all actions passed by the governing body.
Oversees the general supervision of Village staff and makes recommendations to the Mayor on matters relating to hiring, advancement, discipline, and dismissal of employees.
Directs the formulation of budgets, policies, and operating procedures of the Village, and serves as grant administrator for federal and state funds awarded to the Village, including the development and submission of grant proposals.
Keeps in custody all minutes, ordinances and resolutions approved by the governing body; attends all meetings of the governing body; records all proceedings, ordinances and resolutions of the governing body; and, upon request, furnishes copies of municipal records. The Clerk/Administrator may charge a reasonable fee for the cost of furnishing copies of municipal records. Such records shall be open for inspection by any citizen during the regular business hours of the municipality, subject to any limitations imposed by state statute.
Performs the duties and tasks designated by the Mayor.
Responds to the needs and complaints of Village residents and communicates and informs the governing body of related activities.
Prepares and submits to the Village Council the annual budget; implements and controls the approved budget, including accountability for all department receipts, expenditures and purchases.
Oversees the financial activities of the Village, including the receipt, safekeeping, deposit and expenditures of all monies belonging to the Village.
Supervises centralized internal services and programs, including office administration, water/sewer services delivery and billing, recreation facilities, community center, law enforcement, street and road maintenance, animal control, library services, purchasing, engineering, legal and the maintenance of public health.
Prepares and submits monthly activity reports to the governing body.
Performs all other duties, keeps all records, and makes all reports that are required by other provisions of this Code or by the laws of the State of New Mexico.
The Clerk/Administrator shall be compensated in such amount as may be determined by the governing body.