[CC 2001 §120.010; Ord. No. 1232 §1, 8-12-2004]
As used in this Chapter, unless the context otherwise indicates,
the following terms mean:
COPYING
If requested by a member of the public, copies provided in
accord with the cost schedule established by this Article, if duplication
equipment is available.
PUBLIC BUSINESS
All matters which relate in any way to performance of the
City's functions or the conduct of its business.
PUBLIC GOVERNMENTAL BODY
Any legislative, administrative or governmental entity created
by the Constitution or Statutes of this State, orders or ordinances
of the City, judicial entities when operating in an administrative
capacity, or by executive order, including:
1.
Any advisory committee or commission appointed by the Mayor
or Board of Aldermen.
2.
Any department or division of the City.
3.
Any other legislative or administrative governmental deliberative
body under the direction of three (3) or more elected or appointed
members having rulemaking or quasi-judicial power.
4.
Any committee appointed by or at the direction of any of the
entities and which is authorized to report to any of the above-named
entities, any advisory committee appointed by or at the direction
of any of the named entities for the specific purpose of recommending,
directly to the public governmental body's governing board or its
Chief Administrative Officer, policy or policy revisions or expenditures
of public funds.
5.
Any quasi-public governmental body. The term "quasi-public
governmental body" means any person, corporation or partnership
organized or authorized to do business in this State pursuant to the
provisions of Chapters 352, 353 or 355, RSMo., or unincorporated association
which either:
a.
Has as its primary purpose to enter into contracts with public
governmental bodies or to engage primarily in activities carried out
pursuant to an agreement or agreements with public governmental bodies;
or
b.
Performs a public function, as evidenced by a statutorily or
ordinance-based capacity to confer or otherwise advance through approval,
recommendation or other means the allocation or issuance of tax credits,
tax abatement, public debt, tax exempt debt, rights of eminent domain,
or the contracting of lease-back agreements on structures whose annualized
payments commit public tax revenues; or any association that directly
accepts the appropriation of money from the City, but only to the
extent that a meeting, record or vote relates to such appropriation.
PUBLIC MEETING
Any meeting of a public governmental body subject to this
Chapter at which any public business is discussed, decided, or public
policy formulated, whether such meeting is conducted in person or
by means of communication equipment, including, but not limited to,
conference call, video conference, Internet chat, or Internet message
board. The term "public meeting" shall not include
an informal gathering of members of a public governmental body for
ministerial or social purposes when there is no intent to avoid the
purposes of this Chapter, but the term shall include a public vote
of all or a majority of the members of a public governmental body,
by electronic communication or any other means, conducted in lieu
of holding a public meeting with the members of the public governmental
body gathered at one (1) location in order to conduct public business.
PUBLIC RECORD
Any record, whether written or electronically stored, retained
by or of any public governmental body including any report, survey,
memorandum, or other document or study prepared for the public governmental
body by a consultant or other professional service paid for in whole
or in part by public funds, including records created or maintained
by private contractors under an agreement with a public governmental
body or on behalf of a public governmental body. The term "public record" shall not include any internal memorandum
or letter received or prepared by or on behalf of a member of a public
governmental body consisting of advice, opinions and recommendations
in connection with the deliberative decision-making process of said
body, unless such records are retained by the public governmental
body or presented at a public meeting. Any document or study prepared
for a public governmental body by a consultant or other professional
service as described in this Chapter shall be retained by the public
governmental body in the same manner as any other public record.
PUBLIC VOTE
Any vote, whether conducted in person, by telephone, or by
any other electronic means, cast at any public meeting of any public
governmental body.
[CC 2001 §120.020; Ord. No. 1232 §2, 8-12-2004]
A. All meetings,
records and votes are open to the public, except that any meeting,
record or vote relating to one (1) or more of the following matters,
as well as other materials designated elsewhere in this Chapter, shall
be closed unless the public governmental body votes to make them public:
1. Legal
actions, causes of action or litigation involving a public governmental
body and any confidential or privileged communications between a public
governmental body or its representatives and its attorneys. However,
any minutes, vote or settlement agreement relating to legal actions,
causes of action or litigation involving a public governmental body
or any agent or entity representing its interests or acting on its
behalf or with its authority, including any insurance company acting
on behalf of a public governmental body as its insured, shall be made
public upon final disposition of the matter voted upon or upon the
signing by the parties of the settlement agreement, unless, prior
to final disposition, the settlement agreement is ordered closed by
a court after a written finding that the adverse impact to a plaintiff
or plaintiffs to the action clearly outweighs the public policy considerations
of Section 610.011, RSMo., however, the amount of any monies paid
by, or on behalf of, the public governmental body shall be disclosed;
provided however, in matters involving the exercise of the power of
eminent domain, the vote shall be announced or become public immediately
following the action on the motion to authorize institution of such
a legal action. Legal work product shall be considered a closed record.
2. Leasing,
purchase or sale of real estate by a public governmental body where
public knowledge of the transaction might adversely affect the legal
consideration therefor. However, any minutes or vote or public record
approving a contract relating to the leasing, purchase or sale of
real estate by a public governmental body shall be made public upon
execution of the lease, purchase, or sale of the real estate.
3. Hiring,
firing, disciplining or promoting of particular employees by a public
governmental body when personal information about the employee is
discussed or recorded. However, any vote on a final decision, when
taken by a public governmental body, to hire, fire, promote or discipline
an employee of a public governmental body shall be made available
with a record of how each member voted to the public within seventy-two
(72) hours of the close of the meeting where such action occurs; provided
however, that any employee so affected shall be entitled to prompt
notice of such decision during the seventy-two (72) hour period before
such decision is made available to the public. As used in this subdivision,
the term "personal information" means information
relating to the performance or merit of individual employees.
4. Non-judicial
mental or physical health proceedings involving an identifiable person,
including medical, psychiatric, psychological, or alcoholism or drug
dependency diagnosis or treatment.
5. Testing
and examination materials, before the test or examination is given
or if it is to be given again, before so given again.
6. Welfare
cases of identifiable individuals.
7. Preparation,
including any discussions or work product, on behalf of a public governmental
body or its representatives for negotiations with employee groups.
8. Software
codes for electronic data processing and documentation thereof.
9. Specifications
for competitive bidding, until either the specifications are officially
approved by the public governmental body or the specifications are
published for bid.
10. Sealed
bids and related documents, until the bids are opened; and sealed
proposals and related documents or any documents related to a negotiated
contract until a contract is executed, or all proposals are rejected.
11. Individually
identifiable personnel records, performance ratings or records pertaining
to employees or applicants for employment, except that this exemption
shall not apply to the names, positions, salaries and lengths of service
of officers and employees of public agencies once they are employed
as such.
12. Records
which are protected from disclosure by law.
13. Meetings
and public records relating to scientific and technological innovations
in which the owner has a proprietary interest.
14. Records
relating to municipal hotlines established for the reporting of abuse
and wrongdoing.
15. Confidential
or privileged communications between a public governmental body and
its auditor, including all auditor work product; however, all final
audit reports issued by the auditor are to be considered open records
pursuant to this Chapter.
16. Operational
guidelines, policies and specific response plans developed, adopted,
or maintained by any public agency responsible for law enforcement,
public safety, first response, or public health for use in responding
to or preventing any critical incident which is or appears to be terrorist
in nature and which has the potential to endanger individual or public
safety or health. Financial records related to the procurement of
or expenditures relating to operational guidelines, policies or plans
purchased with public funds shall be open. When seeking to close information
pursuant to this exception, the public governmental body shall affirmatively
state in writing that disclosure would impair the public governmental
body's ability to protect the security or safety of persons or real
property, and shall in the same writing state that the public interest
in non-disclosure outweighs the public interest in disclosure of the
records.
17. Existing
or proposed security systems and structural plans of real property
owned or leased by a public governmental body, and information that
is voluntarily submitted by a non-public entity owning or operating
an infrastructure to any public governmental body for use by that
body to devise plans for protection of that infrastructure, the public
disclosure of which would threaten public safety.
a. Records
related to the procurement of or expenditures relating to security
systems purchased with public funds shall be open;
b. When
seeking to close information pursuant to this exception, the public
governmental body shall affirmatively state in writing that disclosure
would impair the public governmental body's ability to protect the
security or safety of persons or real property, and shall in the same
writing state that the public interest in non-disclosure outweighs
the public interest in disclosure of the records;
c. Records
that are voluntarily submitted by a non-public entity shall be reviewed
by the receiving agency within ninety (90) days of submission to determine
if retention of the document is necessary in furtherance of a State
security interest. If retention is not necessary, the documents shall
be returned to the non-public governmental body or destroyed;
18. The
portion of a record that identifies security systems or access codes
or authorization codes for security systems of real property.
19. Records
that identify the configuration of components or the operation of
a computer, computer system, computer network, or telecommunications
network, and would allow unauthorized access to or unlawful disruption
of a computer, computer system, computer network, or telecommunications
network of a public governmental body. This exception shall not be
used to limit or deny access to otherwise public records in a file,
document, data file or database containing public records. Records
related to the procurement of or expenditures relating to such computer,
computer system, computer network, or telecommunications network,
including the amount of monies paid by, or on behalf of, a public
governmental body for such computer, computer system, computer network,
or telecommunications network, shall be open.
20. Credit
card numbers, personal identification numbers, digital certificates,
physical and virtual keys, access codes or authorization codes that
are used to protect the security of electronic transactions between
a public governmental body and a person or entity doing business with
a public governmental body. Nothing in this Section shall be deemed
to close the record of a person or entity using a credit card held
in the name of a public governmental body or any record of a transaction
made by a person using a credit card or other method of payment for
which reimbursement is made by a public governmental body.
[CC 2001 §120.030]
In order to allow the fullest cooperation by employees and members
of the public in investigation of matters wherein an employee of the
City is alleged to have engaged in any form of misconduct, all files,
records and documents relating to investigations of allegations of
misconduct by City employees will be considered to be personnel records
and shall be closed records under the custody of the respective department
head.
[CC 2001 §120.050; Ord. No. 1232 §3, 8-12-2004]
A. In order
to protect reasonable expectations of privacy on the part of persons
having dealings with the City, City records containing information
or entries of a personal, confidential, private or proprietary nature
including, but not limited to, income, sales data, financial circumstances,
household and family relationships, Social Security numbers, dates
of birth, insurance information and other information which reasonable
persons generally regard as private and not a customary subject for
public discourse, which information or entries have been provided
to the City by one complying with regulations requiring the disclosure
of such information, shall be excised from copies of City records
disclosed or provided to members of the public other than those persons
to whom the information of entries pertain. Persons desiring access
to information or entries excised from such records may file a supplementary
written request with the City Clerk for disclosure of material to
be specified in the request, which request should state:
1. Whether
or not the requesting party has informed persons to whom the requested
information pertains of the request; and
2. All
reasons why the requesting party believes disclosure by the City of
the specified information is in the public interest.
B. The City
Clerk may afford all interested parties, including the persons to
whom the information pertains, a reasonable time within which to comment
on the requested disclosure prior to acting further on the request.
If an interested person objects to the disclosure of the requested
information, the City Clerk may conduct a hearing at which all interested
parties may be heard. At such hearing the Clerk shall consider, among
such other factors as may be reasonable and relevant:
1. The
requirements and intent of State law, City ordinances and this policy;
2. The
legitimate expectations of privacy on the part of interested parties;
3. The
personal, confidential, private or proprietary nature of the information
at issue;
4. Whether
the information was obtained by the City under compulsion of law or
was freely and voluntarily provided by the persons objecting to the
disclosure; and
5. The
public purposes to be served by disclosure of the requested information.
|
If the City Clerk determines that disclosure is legally required
or would otherwise serve the best interests of the public and that
such requirements or purpose outweigh the legitimate concerns or interest
of the persons to whom the information pertains, the Clerk shall provide
the requested information to the requesting party.
|
C. In addition to or in lieu of the hearing described above, the City Clerk may afford all interested parties a reasonable opportunity to seek judicial review of or relief from the proposed disclosure. The City Clerk may also utilize the procedures for judicial determination and/or opinion solicitation provided in Section
120.120.
D. Records
and information that have been closed pursuant to the provisions of
this Article, Chapter 610, RSMo., and other relevant State and Federal
laws and regulations are to be treated as confidential by all employees
and elected and appointed officials of the City.
It shall be grounds for disciplinary action for any employee
to:
1. Violate
the confidentiality relating to such records or information;
2. Copy
or remove closed and/or confidential information without the specific
consent of the custodian thereof or in the normal course of performing
such employee's duties for the City;
3. Provide
or discuss closed records or confidential information with any person
other than as a necessary part of performing such employee's duties
for the City;
4. Divulge,
discuss or disclose information or records addressed in any closed
meeting of a public governmental body, other than as a necessary part
of performing such employee's duties for the City.
|
Elected and appointed officials are also expected to maintain
the same strict standards of confidentiality required of employees.
Breach of the confidentiality standards established by this Article
and required of employees in this Section may be grounds for removal
from office or other sanctions as may be deemed appropriate by the
body of which such official is a member or by the Board of Aldermen.
|
[CC 2001 §120.060; Ord. No. 1232 §4, 8-12-2004]
A. All public
governmental bodies shall give notice of the time, date, and place
of each meeting, and its tentative agenda in a manner reasonably calculated
to advise the public of the matters to be considered, and if the meeting
will be conducted by telephone or other electronic means, the notice
of the meeting shall identify the mode by which the meeting will be
conducted and the designated location where the public may observe
and attend the meeting. If a public body plans to meet by Internet
chat, Internet message board, or other computer link, it shall post
a notice of the meeting on its website in addition to its principal
office and shall notify the public how to access that meeting. Reasonable
notice shall include making available copies of the notice to any
representative of the news media who requests notice of meetings of
a particular public governmental body concurrent with the notice being
made available to the members of the particular governmental body
and posting the notice on the appropriate bulletin board at the City
Hall or other prominent place which is easily accessible to the public
and clearly designated for that purpose at the City Hall.
B. Notice conforming with all of the requirements of Subsection
(A) of this Section shall be given at least twenty-four (24) hours, exclusive of weekends and holidays when City Hall is closed, prior to the commencement of any meeting of a governmental body unless for good cause such notice is impossible or impractical, in which case as much notice as is reasonably possible shall be given.
C. Each governmental body proposing to hold a closed meeting or vote shall give notice of the time, date and place of such closed meeting or vote and the reason for holding it by reference to a specific exception allowed pursuant to Section
120.020 hereof. The notice shall be the same as described in Subsection
(A) herein.
D. A formally
constituted subunit of a parent governmental body may conduct a meeting
without notice during a lawful meeting of the parent governmental
body, a recess in that meeting, or immediately following that meeting,
if the meeting of the subunit is publicly announced at the parent
meeting and the subject of the meeting reasonably coincides with the
subjects discussed or acted upon by the parent governmental body.
[CC 2001 §120.070; Ord. No. 1232 §5, 8-12-2004]
A. Except as set forth in Subsection
(C) of Section
120.060, no meeting or vote may be closed without an affirmative public vote of the majority of a quorum of the public governmental body. The vote of each member of the governmental body on the question of closing a public meeting or vote and the specific reason for closing that public meeting or vote by reference to a specific Section of this Chapter shall be announced publicly at an open meeting of the governmental body and entered into the minutes.
B. Any meeting or vote closed pursuant to Section
120.020 shall be closed only to the extent necessary for the specific reason announced to justify the closed meeting or vote. Public governmental bodies shall not discuss any business in a closed meeting, record or vote which does not directly relate to the specific reason announced to justify the closed meeting or vote. Public governmental bodies holding a closed meeting shall close only an existing portion of the meeting facility necessary to house the members of the public governmental body in the closed session, allowing members of the public to remain to attend any subsequent open session held by the public governmental body following the closed session.
C. In the
event any member of a public governmental body makes a motion to close
a meeting, or a record, or a vote from the public and any other member
believes that such motion, if passed, would cause a meeting, record
or vote to be closed from the public in violation of any provision
in Chapter 610, RSMo., or this Chapter such latter member shall state
his or her objection to the motion at or before the time the vote
is taken on the motion. The public governmental body shall enter in
the minutes of the public governmental body any objection made pursuant
to this Subsection. Any member making such an objection shall be allowed
to fully participate in any meeting, record or vote that is closed
from the public over the member's objection. In the event the objecting
member also voted in opposition to the motion to close the meeting,
record or vote at issue, the objection and vote of the member as entered
in the minutes shall be an absolute defense to any claim filed against
the objecting member pursuant to Chapter 610, RSMo.
[CC 2001 §120.080; Ord. No. 1232 §6, 8-12-2004]
A. Except as provided in Section
120.020, rules authorized pursuant to Article III of the Missouri Constitution and as otherwise provided by law, all votes shall be recorded, and if a roll call is taken, as to attribute each "yea" and "nay" vote, or abstinence if not voting, to the name of the individual member of the public governmental body. Any votes taken during a closed meeting shall be taken by roll call. All votes taken by roll call in meetings of a public governmental body consisting of members who are all elected, except for the Missouri General Assembly and any committee established by a public governmental body, shall be cast by members of the public governmental body who are physically present and in attendance at the meeting. When it is necessary to take votes by roll call in a meeting of the public governmental body, due to an emergency of the public body, with a quorum of the members of the public body physically present and in attendance and less than a quorum of the members of the public governmental body participating via telephone, facsimile, Internet, or any other voice or electronic means, the nature of the emergency of the public body justifying that departure from the normal requirements shall be stated in the minutes. Where such emergency exists, the votes taken shall be regarded as if all members were physically present and in attendance at the meeting. All public meetings shall be open to the public and public votes and public records shall be open to the public for inspection and duplication.
B. A journal
or minutes of open and closed meetings shall be taken and retained
by the public governmental body, including, but not limited to, a
record of any vote taken at such meeting. The minutes shall include
the date, time, place, members present, members absent and a record
of votes taken. When a roll call vote is taken, the minutes shall
attribute each "yea" and "nay" vote, or abstinence if not voting,
to the name of the individual member of the public governmental body.
[CC 2001 §120.090; Ord. No. 1232 §7, 8-12-2004]
A. Each
meeting shall be held at a place reasonably accessible to the public
and of sufficient size to accommodate the anticipated attendance by
members of the public, and at a time reasonably convenient to the
public, unless for good cause such a place or time is impossible or
impractical. Every reasonable effort shall be made to grant special
access to the meeting to handicapped or disabled individuals.
B. When
it is necessary to hold a meeting on less than twenty-four (24) hours'
notice, or at a place that is not reasonably accessible to the public,
or at a time that is not reasonably convenient to the public, the
nature of the good cause justifying that departure from the normal
requirements shall be stated in the minutes.
C. A public
body shall allow for the recording by audiotape, videotape, or other
electronic means of any open meeting. A public body may establish
guidelines regarding the manner in which such recording is conducted
so as to minimize disruption to the meeting. No audio recording of
any meeting, record, or vote closed pursuant to the provisions of
Section 610.021, RSMo., shall be allowed without permission of the
public body; any person who violates this provision shall be guilty
of an ordinance violation and punished by imprisonment for a period
not to exceed fifteen (15) days, a fine not to exceed three hundred
dollars ($300.00), or by both such fine and imprisonment.
[CC 2001 §120.100]
If a public record contains material which is not exempt from
disclosure, as well as material which is exempt from disclosure, the
custodian shall separate the exempt and non-exempt material and make
the non-exempt material available for examination and copying in accord
with the policies provided herein. When designing a public record
the custodian shall, to the extent practicable, facilitate a separation
of exempt from non-exempt information. If the separation is readily
apparent to a person requesting to inspect or receive copies of the
form, the custodian shall generally describe the material exempted
unless that description would reveal the contents of the exempt information
and thus defeat the purpose of the exemption.
[CC 2001 §120.110; Ord. No. 1232 §8, 8-12-2004]
A. The City
Clerk shall be the custodian of records and will be responsible for
maintenance and control of all records. The custodian may designate
deputy custodians in operating departments of the City and such other
departments or offices as the custodian may determine. Deputy custodians
shall conduct matters relating to public records and meetings in accord
with the policies enumerated herein.
B. The custodian
shall provide public access to all public records as soon as possible,
but no later than the end of the third (3rd) business day following
the date the request is received by the custodian of records of the
City. If records are requested in a certain format, the public body
shall provide the records in the requested format, if such format
is available. If additional delay is necessary, the custodian shall
give a detailed explanation of the cause for further delay and the
place and earliest time and date the record will be available for
inspection. This period for document production may exceed three (3)
days for reasonable cause.
C. If a
request for access is denied, the custodian shall provide, upon request,
a written statement of the grounds for such denial. Such statement
shall cite the specific provision of law under which access is denied
and shall be furnished to the requester no later than the end of the
third (3rd) business day following the date that the request for the
statement is received.
D. Any member
of a public governmental body who transmits any message relating to
public business by electronic means shall also concurrently transmit
that message to either the member's public office computer or the
custodian of records in the same format. The provisions of this Subsection
shall only apply to messages sent to other members of that body so
that, when counting the sender, a majority of the body's members are
copied. Any such message received by the custodian or at the member's
office computer shall be a public record subject, however, to the
exceptions for closed records as provided by law.
[CC 2001 §120.120]
A public governmental body or record custodian in doubt about
the legality of closing a particular meeting, record or vote may,
subject to approval by the Board of Aldermen, bring suit at the expense
of the public governmental body in the Circuit Court for the County
of St. Louis to ascertain the propriety of such action. In addition,
subject to approval by the Board of Aldermen, the public governmental
body or custodian may seek a formal opinion of the Attorney General
or an attorney for the City regarding the propriety of such action.
In such events, the proposed closed meeting or public access to the
record or vote shall be deferred for a reasonable time pending the
outcome of the actions so taken.
[CC 2001 §120.130; Ord. No. 1232 §9, 8-12-2004]
A. The custodian
shall charge ten cents ($.10) per page for a paper copy not larger
than nine (9) by fourteen (14) inches, plus an hourly fee for duplicating
time not to exceed the average hourly rate of pay for clerical staff
of the City. Research time required for fulfilling records requests
may be charged at the actual cost of research time. Based on the scope
of the request, the City shall produce the copies using employees
of the City that result in the lowest amount of charges for search,
research, and duplication time. Prior to producing copies of the requested
records, the person requesting the records may request the City to
provide an estimate of the cost to the person requesting the records.
The custodian shall receive, or may require, payment prior to duplicating
documents. The fee for copies of bond receipts and other bond documents
of the Edmundson Municipal Court and/or Edmundson Police Department
shall be ten dollars ($10.00) per request and no hourly charge for
document search shall be levied for such documents.
B. Fees
for providing access to public records maintained on computer facilities,
recording tapes or disks, videotapes or films, pictures, maps, slides,
graphics, illustrations or similar audio or visual items or devices,
and for paper copies larger than nine (9) by fourteen (14) inches
shall include only the cost of copies, staff time, which shall not
exceed the average hourly rate of pay for staff of the City required
for making copies and programming, if necessary, and the cost of the
disk or tape, or other medium used for the duplication. Fees for maps,
blueprints, or plats that require special expertise to duplicate may
include the actual rate of compensation for the trained personnel
required to duplicate such maps, blueprints, or plats. If programming
is required beyond the customary and usual level to comply with a
request for records or information, the fees for compliance may include
the actual costs of such programming.
[CC 2001 §120.140]
As used in this Article, the following terms shall have the
following definitions:
ARREST
An actual restraint of the person of the defendant, or by
his/her submission to the custody of the officer, under authority
of a warrant or otherwise for a criminal violation which results in
the issuance of a summons or the person being booked.
ARREST REPORT
A record of a law enforcement agency of an arrest and of
any detention or confinement incident thereto together with the charge
therefor.
INACTIVE
An investigation in which no further action will be taken
by a law enforcement agency or officer for any of the following reasons:
1.
A decision by the law enforcement agency not to pursue the case.
2.
Expiration of the time to file criminal charges pursuant to
the applicable statute of limitations or ten (10) years after the
commission of the offense, whichever date earliest occurs.
3.
Finality of the convictions of all persons convicted on the
basis of the information contained in the investigative report, by
exhaustion of or expiration of all rights of appeal of such persons.
INCIDENT REPORT
A record of a law enforcement agency consisting of the date,
time, specific location, name of the victim and immediate facts and
circumstances surrounding the initial report of a crime or incident,
including any logs of reported crimes, accidents and complaints maintained
by that agency.
INVESTIGATIVE REPORT
A record, other than an arrest or incident report, prepared
by personnel of a law enforcement agency, inquiring into a crime or
suspected crime, either in response to an incident report or in response
to evidence developed by law enforcement officers in the course of
their duties.
[CC 2001 §120.160]
If the person arrested is charged but the case is subsequently nolle prossed, dismissed, or the accused is found not guilty, or imposition of sentence is suspended in the court in which the action is prosecuted, official records pertaining to the case shall thereafter be closed records when such case is finally terminated except that the disposition portion of the record may be accessed and except as provided in Section
120.170. If the accused is found not guilty due to mental disease or defect pursuant to Section 552.030, RSMo., official records pertaining to the case shall thereafter be closed records upon such findings, except that the disposition may be accessed only by law enforcement agencies, child care agencies, facilities as defined in Section 198.006, RSMo., and in-home services provider agencies as defined in Section 660.250, RSMo., in the manner established by Section
120.170.
[CC 2001 §120.180]
Excepted as provided by this Section, any information acquired by the Police Department or a first responder agency by way of a complaint or report of a crime made by telephone contact using the emergency number "911" shall be inaccessible to the general public. However, information consisting of the date, time, specific location and immediate facts and circumstances surrounding the initial report of the crime or incident shall be considered to be an incident report and subject to Section
120.150. Any closed records pursuant to this Section shall be available upon request by law enforcement agencies or the Division of Workers' Compensation or pursuant to a valid court order authorizing disclosure upon motion and good cause shown.
[CC 2001 §120.190; Ord. No. 1232 §10, 8-12-2004]
A. The City
of Edmundson Police Department, if it maintains a daily log or record
that lists suspected crimes, accidents, or complaints, shall make
available the following information for inspection and copying by
the public:
1. The
time, substance, and location of all complaints or requests for assistance
received by the Police Department;
2. The
time and nature of the Police Department's response to all complaints
or requests for assistance; and
3. If the
incident involves an alleged crime or infraction:
a. The
time, date and location of occurrence;
b. The
name and age of any victim, unless the victim is a victim of a crime
under Chapter 566, RSMo.;
c. The
factual circumstances surrounding the incident; and
d. A
general description of any injuries, property or weapons involved.