No person shall be a Trustee who has not attained the age of
twenty-one (21) years; who is not a citizen of the United States;
who is not an inhabitant of the Village at the time of his/her election
and has not resided therein for one (1) whole year next preceding
the time of his/her election.
Every Trustee, before entering upon the duties of his/her office,
shall take the oath prescribed by the Constitution of this State,
and that he/she will faithfully demean himself/herself in office.
Every Board of Trustees shall assemble within twenty (20) days after
their appointment or election and choose a Chairman of their number
and some other person as Clerk. The Chairman may vote on any proposition
before the Board. The Board of Trustees, by law or ordinance, shall
fix the time and place of holding their stated meetings and may be
convened by the Chairman at any time.
[Ord. No. 178 §§2 —
3, 6-1-1959]
A. Meetings
of the Board of Trustees of the Village of Marlborough shall be held
at the Village Hall located at 7826 Wimbledon. Regular meetings of
the Board of Trustees shall be held on the second (2nd) Monday of
each month at 7:00 P.M., provided however, that a regular meeting
may be rescheduled by the Chairman in a given instance if holidays,
weather or a conflict with other events of concern to the Village
necessitate.
B. Special
meetings of the Board of Trustees of the Village of Marlborough may
be called by the Chairman of the Board of Trustees in his/her discretion
and upon written request from any of the members of the Board by requesting
such special meeting with the Village Clerk who shall thereupon prepare
a notice of such special meeting. The notice of such special meeting
shall state the date and hour of the meeting and the purpose for which
the meeting is called, and no business shall be transacted thereat,
except such as is stated in the notice. Said notice of the time and
object of the special meeting shall be given to each member of the
Board by the Village Clerk causing such notice to be delivered at
the usual place of abode of said members twenty-four (24) hours before
the stated special meeting. Such notice shall also be posted within
the Village Hall in a manner visible to the general public and shall
be made available to any representative of the news media who requests
notice of meetings of the Board of Trustees twenty-four (24) hours
before said special meeting. By unanimous consent, a special meeting
may be held at any time, provided however, that when twenty-four (24)
hour notice cannot be given or when the time or place is not convenient
or accessible to the public, the nature of the good cause justifying
that departure from the normal requirements shall be stated in the
minutes.
At all meetings of the Board, a majority of the Trustees shall
constitute a quorum to do business; a smaller number may adjourn from
day to day and may compel the attendance of absent members in such
manner and under such penalties as the Board of Trustees previously,
by ordinance, may have prescribed.
Members of the Board of Trustees shall be required to attend
all stated and special meetings of the Board, unless leave of absence
is granted by the Board, or unless excused by the Chairman for illness
or other special reason.
At the hour appointed, the Chairman, or in his/her absence any
Trustee, shall call the Board to order, the Clerk shall call the roll
of members and announce whether or not a quorum is present.
All committees shall be appointed by the Chairman unless, on
motion, the Board shall elect to appoint any such committee.
Robert's Rules of Order shall govern the proceedings of the
Board, except when otherwise provided by ordinance and any question
arising thereunder shall be decided by the Chairman subject to appeal
to the Board of Trustees by any member.
The Board of Trustees shall keep a journal of their proceedings
and, at the desire of any member, shall cause the "yeas" and "nays"
to be taken and entered on the journal on any question, resolution
or ordinance. Their proceedings shall be public.
The style of ordinances of the Village of Marlborough shall
be: "Be it ordained by the Board of Trustees of the Village of Marlborough,
as follows:". No ordinance shall be passed except by bill, and no
bill shall become an ordinance unless on its passage a majority of
all the members of the Board of Trustees vote therefor, and the "yeas"
and "nays" be entered upon the journal; every proposed ordinance shall
be introduced to the Board of Trustees in writing and shall be read
by title or in full two (2) times prior to passage, both readings
may occur at a single meeting of the Board of Trustees. If the proposed
ordinance is read by title only, copies of the proposed ordinances
shall be made available for public inspection prior to the time the
bill is under consideration by the Board of Trustees. All ordinances
shall be in full force and effect from and after their passage after
being duly signed by the Chairman of the Board of Trustees and attested
by the Village Clerk.
In case of absence of the Chairman at any meeting of the Board,
the Board may appoint a Chairman Pro Tempore, and in case the Chairman
shall die, resign, be removed from office or remove from the Village,
the Board of Trustees shall appoint one (1) of their number Chairman
who shall hold the office for the unexpired term.
The Chairman of the Board of Trustees shall semi-annually make
out a correct statement of all monies received and expended on account
of the Village of Marlborough during the six (6) months next preceding
and shall cause such statement, within ten (10) days thereafter, to
be published either in some newspaper printed in the Village or by
causing copies of such statement to be put up in six (6) of the most
public places in the Village.
All vacancies in the Board of Trustees shall be filled by the
remaining members of the Board. In case the office of Chairman becomes
vacant, the remaining members shall select one (1) of their own number
as temporary Chairman and then proceed to elect some person to fill
such vacancy; provided, the Chairman or temporary Chairman shall have
no vote except in case of a tie.
Such Board of Trustees shall have power to appoint an Assessor,
Collector, Marshal, Treasurer and such other officers, servants and
agents as may be necessary, remove them from office, prescribe their
duties and fix their compensation.