[CC 1995 §25.010]
The Village Clerk is designated as Purchasing Agent for the
Village. When authorized, he/she shall procure for the Village bids
for supplies needed by the Village in accordance with the procedures
required by law or as prescribed by the Village Board of Trustees.
[CC 1995 §25.020]
No officer or employee of the Village shall transact any business
in his/her official capacity with any business entity of which he/she
is an officer, agent or member or in which he/she owns a substantial
interest; nor shall he/she make any personal investments in any enterprise
which will create a substantial conflict between his/her private interest
and the public interest; nor shall he/she or any firm or business
entity of which he/she is an officer, agent or member, or the owner
of substantial interest sell any goods or services to any business
entity which is licensed by or regulated in any manner by the Village.
[CC 1995 §25.030]
No officer or employee of this Village shall enter into any
private business transaction with any person or entity that has a
matter pending or to be pending upon which the officer or employee
is or will be called upon to render a decision or pass judgment. If
any officer or employee is already engaged in the business transaction
at the time that a matter arises, he/she shall be disqualified from
rendering any decision or passing any judgment upon the same.
[CC 1995 §25.040]
[CC 1995 §25.050]
The purchasing agents and every other officer and employee of the Village are expressly prohibited from accepting, directly or indirectly, from any person, company, firm or corporation to which any purchase order or contract is or might be awarded any rebate, gift, money or anything of value whatsoever, except where given for the use and benefit of the Village. Violation of the provisions of this Section shall upon conviction thereof be punished as provided in Section 100.220 of this Code.
[Ord. No. 08-10 §1, 7-22-2010]
A.
Preference
will be given to vendors or contractors who produce, manufacture,
or market goods and/or services within the defined radius as described
below, if the quality and price are comparable with all other goods
and/or services offered to the Village and all other factors to be
considered in the bid of the award are equal. When a formal written
bid or proposal is not required, local vendors may be given an opportunity
to match prices offered by non-local vendors as long as the products
are equal as to specifications and quality requirements.
B.
A vendor
or contractor is considered to be local if the principal place of
business is located within a radius of twenty-five (25) miles of the
Village Board of Trustee's building, with the majority of its primary
business operations, including, but not limited to, production, operation,
purchasing, billing, marketing management, administration, and ownership
included within said radius. "Local" shall not include the following:
C.
When
bids or proposals are received from both local and non-local vendors
or contractors, the local bidder may be given preference in the awarding
of the bid provided that its bid meets all other specifications, quality,
and service requirements in the following instances:
1.
If the local bidder is within three percent (3%) of the lowest bid
from a non-local bid or proposal from three thousand dollars ($3,000.00)
up to one million dollars ($1,000,000.00), and within two percent
(2%) on such bid or proposal from one million dollars ($1,000,000.00)
up to three million dollars ($3,000,000.00) and within one percent
(1%) on such bid or proposal from three million dollars ($3,000,000.00)
to five million dollars ($5,000,000.00).
2.
3.
In the event that a general/prime contractor wishes a bid to be considered
local, such contractor must either be local as defined above and at
least fifty percent (50%) of the value of the total work to be performed
as set forth in the bid price must be accomplished by the general/prime
contractor or subcontractors considered local through this policy
as defined above; or utilize subcontractors considered local who will
be performing at least sixty percent (60%) of the value of the total
work to be performed as set forth in the bid. The general/prime contractor
will be required to document this information and provide it with
the bid for the bid to be considered under the local vendor preference
policy.
[Ord. No. 02-13 §1, 8-22-2002; Ord. No. 17-04 §1, 8-26-2004; Ord. No. 12-06 §1, 7-27-2006; Ord. No. 04-14 §1, 7-24-2014; Ord.
No. 07-16, 7-28-2017; Ord. No. 06-18, 6-28-2018; Ord. No. 13-20, 7-23-2020]
A.
Declaration Of Policy. The proper operation of municipal government
requires that public officials and employees be independent, impartial,
and responsible to the people; that government decisions and policy
be made in the proper channels of the governmental structure; that
public office not be used for personal gain; and that the public have
confidence in the integrity of its government. In recognition of these
goals, there is hereby established a procedure for disclosure by certain
officials and employees of private financial or other interest in
matters affecting the Village.
B.
Conflicts Of Interest. The Chairman or any member of the Board of
Trustees who has a substantial personal or private interest, as defined
by State law, in any bill shall disclose on the records of the Board
of Trustees the nature of his interest and shall disqualify himself/herself
from voting on any matters relating to this interest.
C.
Disclosure Reports. Each elected official and the Village Clerk shall
disclose the following information by May 1 if any such transactions
were engaged in during the previous calendar year:
1.
For such person and all persons within the first degree of consanguinity
or affinity of such person, the date and the identities of the parties
to each transaction with a total value in excess of five hundred dollars
($500.00), if any, that such person had with the political subdivision,
other than compensation received as an employee or payment of any
tax, fee, or penalty due to the political subdivision, and other than
transfers for no consideration to the political subdivision; and
2.
The date and the identities of the parties to each transaction
known to the person with a total value in excess of five hundred dollars
($500.00), if any, that any business entity in which such person had
a substantial interest had with the political subdivision, other than
payment of any tax, fee, or penalty due to the political subdivision
or transactions involving payment for providing utility service to
the political subdivision, and other than transfers for no consideration
to the political subdivision; and
3.
The Village Clerk and Deputy Village Clerk shall also disclose
by May 1 for the previous calendar year, the following information:
a.
The name and address of each of the employers of such person
from whom income of one thousand dollars ($1,000.00) or more was received
during the year covered by the statement;
b.
The name and address of each sole proprietorship that he/she
owned; the name, address and the general nature of the business conducted
of each general partnership and joint venture in which he/she was
a partner or participant; the name and address of each partner or
coparticipant for each partnership or joint venture, unless such names
and addresses are filed by the partnership or joint venture with the
Secretary of State; the name and address and general nature of the
business conducted of any closely held corporation or limited partnership
in which the person owned ten percent (10%) or more of any class of
the outstanding stock or limited partnership units; and the name of
any publicly traded corporation or limited partnership that is listed
on a regulated stock exchange or automated quotation system in which
the person owned two percent (2%) or more of any class of outstanding
stock, limited partnership units, or other equity interests; and
c.
The name and address of each corporation for which such person
served in the capacity of a director, officer, or receiver.
D.
Filing Of Reports. The reports shall be filed with the Village Clerk
and with the Ethics Commission. The reports shall be available for
public inspection and copying during normal business hours.
E.
When Filed. The financial interest statements shall be filed at the
following times, but no person is required to file more than one (1)
financial interest statement in any calendar year:
1.
Each person appointed to office shall file the statement within
thirty (30) days of such appointment or employment;
2.
Every other person required to file a financial interest statement
shall file the statement annually, not later than May 1, and the statement
shall cover the calendar year ending immediately preceding December
31; provided that any member of the Board of Trustees may supplement
the financial interest statement to report additional interests acquired
after December 31 of the covered year until the date of filing of
the financial interest statement.
