The Board of Aldermen shall elect a Clerk for such Board, to
be known as "the City Clerk", whose duties and term of office shall
be fixed by ordinance. Among other things, the City Clerk shall keep
a journal of the proceedings of the Board of Aldermen. He/she shall
safely and properly keep all the records and papers belonging to the
City which may be entrusted to his/her care; he/she shall be the general
accountant of the City; he/she is hereby empowered to administer official
oaths and oaths to persons certifying to demands or claims against
the City.
[CC 1990 §105.370; CC §21.420]
A. The
City Clerk shall, in addition to other duties which are or may be
required of him/her by this Code or other ordinance, attend all meetings
of the Board of Aldermen.
1. The City Clerk shall keep and preserve the minutes of the proceedings
of the Board, and transcribe the same in full in a well bound book
to be known as the "journal" of the Board of Aldermen. He/she shall
safely keep all records and files belonging to the City deposited
with him; he/she shall keep all accounts between the City, its officers
and employees and all persons having accounts with or claims against
the City. He/she shall charge all City Officers with all money of
the City coming into their hands, and credit them with all legal and
authorized disbursements upon presentation of proper vouchers therefor;
he/she shall keep the several funds of the City revenue under appropriate
headings in separate accounts, and keep such accounts balanced so
that he/she may, whenever requested, give to the Board of Aldermen
or any officer authorized to demand a statement an accurate and exact
statement of the condition of such fund. He/she shall attest all warrants
drawn upon the Treasury of the City by the authority of the Board
of Aldermen, and shall affix the Seal of the City to all warrants
or other papers requiring such Seal.
2. The Clerk shall sign, affix the Seal to, and record in a book kept
for that purpose, all ordinances passed by the Board.
3. The Clerk shall make a detailed report in writing at the regular
meeting of the Board in each month of all warrants due upon the Treasury,
to whom and for what purpose given, and also of all licenses issued,
to whom, for what, and amount of license.
4. He shall have the custody of the books, records, papers and documents
belonging to the City.
5. He shall prepare all certificates of election or appointment of the
City Officers, and deliver the same to the persons elected or appointed.
6. He shall countersign all City bonds, warrants, drafts and orders
upon the Treasury for money, and shall see that all ordinances appropriating
money out of the Treasury are endorsed by the Treasurer before passage,
and shall affix thereto the Seal of the City and deep a record thereof,
showing the number, date and amount thereof, the name of the person
to whom, and on what account issued, and when redeemed.
7. He shall record the certificates, oaths and bonds of all the City
Officers.
8. He shall keep an index of the records of the proceedings of the Board
of Aldermen.
9. He shall prepare semi-annually a statement of the receipts and expenditures
of the City, and cause the same to be published in a newspaper published
in the City.
10. He shall copy the tax books of the City, extend the taxes thereon,
and turn the same over to the City Collector by August 1, charging
the Collector with the amounts of taxes due the several funds as shown
by the tax books, and crediting him/her by amount of taxes turned
into the Treasury, his/her commission, delinquent taxes, errors and
rebates.
11. He shall prepare blank licenses for all purposes for which licenses
are required to be issued, and when required, shall cause the same
to be issued, signing his/her name and affixing the Seal of the City
thereto, and shall keep an account with the Collector for such licenses
and the amount of the license tax thereon.
12. He shall furnish without delay to any person, when called upon during
business hours to do so, certified copies of any records, books, or
papers which are in his/her custody, for which services a reasonable
fee to be set by City ordinance may be charged, and which shall be
paid by the person demanding such certified copy into the Treasury
of the City.
13. He shall maintain a full record of all special tax bills issued by
the City.
[CC 1990 §105.380; CC §21.430; Ord. No. 93.001 §I, 1-11-1993]
The City Clerk shall be compensated for services performed as
City Clerk as determined annually by the Board of Aldermen.
[CC 1990 §105.390; CC §21.440]
A. Upon temporary disability or inability of the City Clerk to perform his/her duties as set forth in this Code or other ordinances of the City due to illness, absence from the City or other cause, the Board of Aldermen shall, in the same manner as the City Clerk is elected as set forth in Section
105.590, proceed to elect a temporary City Clerk who shall have the same powers and duties as the regular City Clerk and shall hold office until the disability of the City Clerk is removed.
B. Such
temporary City Clerk shall receive as compensation such salary as
the Board of Aldermen shall provide for at the time of the election
of such officer.
[CC 1990 §105.400; CC §21.450]
The City Clerk shall serve at the pleasure of the appointing
authority. The Mayor, with the consent of a majority of the Board
of Aldermen, may remove the City Clerk from office at will, and such
City Clerk may also be removed by two-thirds (2/3) vote of the Board
of Aldermen independently of the Mayor's approval or disapproval.
If requested, the Mayor and Board of Aldermen shall grant the City
Clerk a public hearing within thirty (30) days following notice of
such removal. During the interim, the Mayor, with the approval of
a majority of the Board of Aldermen, or by two-thirds (2/3) vote of
the Board of Aldermen without the Mayor's approval, may suspend the
City Clerk from duty.