The Board of Aldermen shall elect a Clerk for such Board, to be known as "the City Clerk", whose duties and term of office shall be fixed by ordinance. Among other things, the City Clerk shall keep a journal of the proceedings of the Board of Aldermen. He/she shall safely and properly keep all the records and papers belonging to the City which may be entrusted to his/her care; he/she shall be the general accountant of the City; he/she is hereby empowered to administer official oaths and oaths to persons certifying to demands or claims against the City.
[CC 1990 §105.370; CC §21.420]
A. 
The City Clerk shall, in addition to other duties which are or may be required of him/her by this Code or other ordinance, attend all meetings of the Board of Aldermen.
1. 
The City Clerk shall keep and preserve the minutes of the proceedings of the Board, and transcribe the same in full in a well bound book to be known as the "journal" of the Board of Aldermen. He/she shall safely keep all records and files belonging to the City deposited with him; he/she shall keep all accounts between the City, its officers and employees and all persons having accounts with or claims against the City. He/she shall charge all City Officers with all money of the City coming into their hands, and credit them with all legal and authorized disbursements upon presentation of proper vouchers therefor; he/she shall keep the several funds of the City revenue under appropriate headings in separate accounts, and keep such accounts balanced so that he/she may, whenever requested, give to the Board of Aldermen or any officer authorized to demand a statement an accurate and exact statement of the condition of such fund. He/she shall attest all warrants drawn upon the Treasury of the City by the authority of the Board of Aldermen, and shall affix the Seal of the City to all warrants or other papers requiring such Seal.
2. 
The Clerk shall sign, affix the Seal to, and record in a book kept for that purpose, all ordinances passed by the Board.
3. 
The Clerk shall make a detailed report in writing at the regular meeting of the Board in each month of all warrants due upon the Treasury, to whom and for what purpose given, and also of all licenses issued, to whom, for what, and amount of license.
4. 
He shall have the custody of the books, records, papers and documents belonging to the City.
5. 
He shall prepare all certificates of election or appointment of the City Officers, and deliver the same to the persons elected or appointed.
6. 
He shall countersign all City bonds, warrants, drafts and orders upon the Treasury for money, and shall see that all ordinances appropriating money out of the Treasury are endorsed by the Treasurer before passage, and shall affix thereto the Seal of the City and deep a record thereof, showing the number, date and amount thereof, the name of the person to whom, and on what account issued, and when redeemed.
7. 
He shall record the certificates, oaths and bonds of all the City Officers.
8. 
He shall keep an index of the records of the proceedings of the Board of Aldermen.
9. 
He shall prepare semi-annually a statement of the receipts and expenditures of the City, and cause the same to be published in a newspaper published in the City.
10. 
He shall copy the tax books of the City, extend the taxes thereon, and turn the same over to the City Collector by August 1, charging the Collector with the amounts of taxes due the several funds as shown by the tax books, and crediting him/her by amount of taxes turned into the Treasury, his/her commission, delinquent taxes, errors and rebates.
11. 
He shall prepare blank licenses for all purposes for which licenses are required to be issued, and when required, shall cause the same to be issued, signing his/her name and affixing the Seal of the City thereto, and shall keep an account with the Collector for such licenses and the amount of the license tax thereon.
12. 
He shall furnish without delay to any person, when called upon during business hours to do so, certified copies of any records, books, or papers which are in his/her custody, for which services a reasonable fee to be set by City ordinance may be charged, and which shall be paid by the person demanding such certified copy into the Treasury of the City.
13. 
He shall maintain a full record of all special tax bills issued by the City.
[CC 1990 §105.380; CC §21.430; Ord. No. 93.001 §I, 1-11-1993]
The City Clerk shall be compensated for services performed as City Clerk as determined annually by the Board of Aldermen.
[CC 1990 §105.390; CC §21.440]
A. 
Upon temporary disability or inability of the City Clerk to perform his/her duties as set forth in this Code or other ordinances of the City due to illness, absence from the City or other cause, the Board of Aldermen shall, in the same manner as the City Clerk is elected as set forth in Section 105.590, proceed to elect a temporary City Clerk who shall have the same powers and duties as the regular City Clerk and shall hold office until the disability of the City Clerk is removed.
B. 
Such temporary City Clerk shall receive as compensation such salary as the Board of Aldermen shall provide for at the time of the election of such officer.
[CC 1990 §105.400; CC §21.450]
The City Clerk shall serve at the pleasure of the appointing authority. The Mayor, with the consent of a majority of the Board of Aldermen, may remove the City Clerk from office at will, and such City Clerk may also be removed by two-thirds (2/3) vote of the Board of Aldermen independently of the Mayor's approval or disapproval. If requested, the Mayor and Board of Aldermen shall grant the City Clerk a public hearing within thirty (30) days following notice of such removal. During the interim, the Mayor, with the approval of a majority of the Board of Aldermen, or by two-thirds (2/3) vote of the Board of Aldermen without the Mayor's approval, may suspend the City Clerk from duty.