All CORI obtained from the DCJIS is confidential, and access
to the information must be limited to those individuals who have a
"need to know." This may include, but not be limited to, hiring managers,
staff submitting the CORI requests, and staff charged with processing
job applications. The Town of Northbridge must maintain and keep a
current list of each individual authorized to have access to, or view,
CORI. This list must be updated every six (6) months and is subject
to inspection upon request by the DCJIS at any time.
In connection with any decision regarding employment, volunteer
opportunities, housing, or professional licensing, the subject shall
be provided with a copy of the criminal history record, whether obtained
from the DCJIS or from any other source, prior to questioning the
subject about it. The source(s) of the criminal history record is
also to be disclosed to the subject.
If an authorized official is inclined to make an adverse decision
based on the results of a criminal history background check, the applicant
will be notified in accordance with DCJIS regulations 803 CMR 2.18
and 2.19. The subject shall be provided with a copy of the organization's
CORI policy and a copy of the criminal history (unless a copy was
provided previously). The source(s) of the criminal history will also
be revealed. The subject will then be provided with an opportunity
to dispute the accuracy of the CORI record. Subjects shall also be
provided a copy of DCJIS' Information Concerning the Process
for Correcting a Criminal Record.
All CORI obtained from the DCJIS is confidential and can only
be disseminated as authorized by law and regulation. A central secondary
dissemination log shall be used to record any dissemination of CORI
outside this organization, including dissemination at the request
of the subject.